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HomeMy WebLinkAboutVILLAGE BOARD - 02/14/2012 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY FEBRUARY 14,2012 Mayor Craig B.Johnson called the meeting to order at 7:35 p.m. 1. ROLL CALL: Present: Mayor:Craig B.Johnson; Trustees:Nancy J.Czamik,Patton L.Feichler,Jeffrey C.Franke,Samuel L.Lissner,James P. Petri,Chris Prochno Also Present: Village Manager Raymond R.Rummel;Village Attorney George B. Knickerbocker,and Village Clerk Judith M.Keegan A quorum was present. Mayor Johnson announced that on St.Patrick's Day Trustee Lissner and Vito Sammarco will be participating as shavees for a St.Baldrick fundraiser for cancer. 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on January 24, 2012 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czamik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES—Mayor Johnson slated there have been inquiries by several companies that are interested in doing teardowns in the Business Park. Over the next year there should be approximately five to six teardowns which will affect over one million square feet of the Business Park. Recently there have been newspaper articles expressing the upset of neighboring Mayors about the O'Hare Airport western access. The Village has been working diligently to have a ring road and extension of the Elgin-O'Hare with western access to the airport built. The City of Chicago mel with several of the Villages and Towns in the area and they were very clear that western access is not in the foreseeable future. Mayor Johnson and the Village Board have supported the ring road long before mention of western access. The Mayor and Board feel a ring road is vital for moving freight and people in and out of the Business Park. They are fully supportive of the ring road even if western access is not provided. Mayor Johnson advised that the Cook County Forest Preserve has given their approval to move forward on the engineering plans for the final Busse Woods bike path bridge across Higgins Road. This would allow the whole bike path in Busse Woods to be traveled without having to cross busy arterial roads. The Forest Preserve is partnering with the Village and they are going to donate the land needed for the bridge to be built. The Police Department recently conducted compliance checks on all package good liquor stores r in the Village. For the second year in a row all locations passed,no one sold alcohol to minors. Trustee Franke announced there will be three CERT classes offered in 2012. The first session will be held on Thursday evenings from 6:00 p.m.to 9:00 p.m.,beginning April 5,2012. Anyone interested in registering should contact the Fire Department at 847-734-8025. Applications are also available on the Village website. Trustee Prochno announced that Whole Foods is partnering with the Kenneth Young Center to host a benefit day. The event is called"Leap into Healthy Eating"and will take place on J VBM 2-14-12 Wednesday,February 29,2012. Five percent of all purchases at Whole Foods on that day will be donated to the Kenneth Young Center. Trustee Feichterreported the Heart of A Marine Foundation held a very successful Dinner Dance this past Saturday. They were at capacity with 450 people in attendance and they will be looking for a larger venue for next year's event. The Woodfield Chicago Northwest Convention Bureau will be hosting Chefs Fest again this year. The event will be held at the Renaissance Hotel in Schaumburg on Tuesday,April 24, 2012. Trustee Lissner slated the St.Baldrick event would be laking place on Saturday,March 17,2012 between 10:00 a.m.and 2:00 p.m.at Black Box Network Services located at 851 Busse Road in the Village. Anyone is welcome to attend. Trustee Lissner will be a shavee along with Public Works Director Vito Sammarco and a team of Public Works employees. Anyone wishing to make a donation can do so at www.stbaldricks.ora or call 888-899-2253. Trustee Czamik announced the Frank L Czamik Scholarship applications are now available. There will be four$1,000 scholarships awarded this year to Elk Grove Village residents graduating from high school in 2012 and attending college in the fall. Applications are available at Elk Grove High School,Conant High School,Elk Grove Park District Office,Pavilion,and Hattendorf Center or by contacting Trustee Czamik. The deadline for applications to be turned in is May 18,2012. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the January 31,2012 Accounts Payable Warrant in the amount of$133,866.51. MOVED: Trustee Petri SECONDED: Trustee Czamik AYES: Trustees Feichter,Franke,Lissner,Petri,Prochno,Czamik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the February 14,2012 Accounts Payable Warrant in the amount of$458,793.34. MOVED: Trustee Petri SECONDED: Trustee Czamik AYES: Trustees Feichter,Franke,Lissner,Petri,Prochno,Czamik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Civiltech Engineering Inc..Itasca,IL—Authorization to award a professional service contract for a Phase 1 Engineering Study for the improvement of Lively Boulevard from Thomdale Avenue to Devon Avenue in an amount not to exceed$144,169 from the Industrial/Commercial Revitalization Fund. B. Arrow Road Construction Company,Mt.Prospect,IL—Authorization to award a contract to the lowest responsive and responsible bidder for the 2012 MFT Hot-Mix Asphalt Material Purchase Contract in an amount not to exceed$39,862.50,of which$15,000 will be paid from the General Fund and$24,862.50 from the Motor Fuel Tax Fund. C. Schroeder&Schroeder.Inc..Skokie IL—Authorization of a request to award a construction contract to the lowest responsive and responsible bidder for the 2012 Village-Wide Concrete Replacement Contract in the amount of$373,565. D. Arrow Road Construction Company,Mt Prospect.IL—Authorization of a request to award a construction contract to the lowest responsive and responsible bidder for the 2012 MFT Street Resurfacing Contract in the amount of$749,077.90 from the Motor Fuel Tax Fund. 2 VBM 2-14-12 E. Authorization of the following items: • Adopt Resolution No.9-12 entitled"A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A JOINT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION(TOOT)FOR THE MEACHAM ROAD AND ROHLWING ROAD LIGHTING PROJECT" • Adopt Resolution No.10-12 entitled"A RESOLUTION APPROPRIATING FUNDS IN THE AMOUNT OF$586,800 FOR CONSTRUCTION AND CONSTRUCTION ENGINEERING COSTS FOR THE MEACHAM ROAD AND ROHLWING ROAD LIGHTING PROJECT(PROJECT NO.M-9003(615),SECTION 10-00059-00-LT,JOB NO.C-91-460-10)" • Civiltech Engineering Inc..Itasca.IL—Award a professional service contract to provide construction engineering services for the Meacham Road and Rohlwing Road Lighting Project in an amount not to exceed$177,241 from the Industrial/Commercial Revitalization Program Fund. F. Class 6B/75 Gaylord Street—Adopt Resolution No.11-12 entitled"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15,2006 FOR CERTAIN REAL ESTATE LOCATED AT 75 GAYLORD STREET,ELK GROVE VILLAGE,ILLINOIS" G. GIS Agreement—Adopt Resolution No.12-12 entitled"A RESOLUTION APPROVING AN AGREEMENT FOR ACCESS TO GEOGRAPHIC INFORMATION SYSTEMS(GIS) BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND COOK COUNTY" Mayor Johnson asked if any of the Trustees or staff had any questions or comments regarding the Consent Agenda. There were none. The Mayor asked if anyone in the audience wished to address the Village Board regarding the Consent Agenda. No Response. Motion to approve Consent Agenda items"A,B,C,D,E,F and G." MOVED: Trustee Czamik SECONDED: Trustee Franke AYES: Trustees Feichter,Franke,Lissner,Petri,Prochno,Czamik NAYS: None MOTION CARRIED 7. REGULAR AGENDA—None BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENTS COMMITTEE-CHAIRMAN PETRI—There are three items on the Consent Agenda for street resurfacing projects. Contracts are out and good pricing is being received. The Capital Improvements Committee had a meeting to discuss the Biscayne Bay storm sewer improvements. Several residents attended the meeting to discuss the flooding problems they have been having. Engineers are in the process of doing some design work and surveying to see what the magnitude of materials will be needed to complete the project. Kathleen Way flooding issues were also discussed. A berm is going to be extended in the Carson Park area and improvements will be done on a drainage ditch behind Stevenson School. Both issues are in the planning stages. Once plans are put together,the Committee will meet with the residents again to review and go over all the things that are going to be done. 9. JUDICIARY,PLANNING&ZONING COMMITTEE-CHAIRMAN LISSNER— Mayor Johnson advised Trustee Lissner that he was waiting for a response from the Attorney General regarding broadcast of Channel 6 on AT&T cable television. 3 VBM 2-14-12 10. PERSONNEL COMMITTEE-CHAIRMAN FRANKE—The Village is in the process of hiring seasonal employees for the summer. Applicants must be Elk Grove Village residents, graduated high school and attending college. Interested applicants can apply on the Village website or pick up an application at Village Hall. 11. RECYCLING &WASTE COMMITTEE—CHAIRMAN FEICHTER—The Committee met to discuss textile recycling and drop boxes. Many issues were discussed and the Committee is looking into what reasonable restrictions can be imposed by the Village. The Committee will be reviewing policies of other Village's in the area to see what may be helpful to Elk Grove Village. The Committee will be meeting in the future to discuss things further. The Health Department has fluorescent bulb recycling boxes available for residents. Each box holds thirteen bulbs and can be mailed for free to Waste Management to be recycled. Residents can still drop off bulbs at Village Hall if they prefer. Mayor Johnson asked to readdress Trustee Lissner regarding the Judiciary,Planning&Zoning Committee Agenda. Mayor Johnson stated that staff has been doing research on Street Solicitation and he would like the JPZ Committee to address the issue. There are people soliciting everyday at the Arlington Heights Road and Higgins Road intersection. The law now allows Village's to regulate solicitation at intersections within their jurisdiction. In the past the Village had limited jurisdiction at County and State Road intersections. There was Village Board concurrence to add Street Solicitation to the Agenda of the Judiciary,Planning&Zoning Committee. 12. INFORMATION COMMITTEE-TRUSTEE PROCHNO—Viewers can now follow Channel 6 on Twitter by going to @EGTV6. Updates are also posted on Facebook and Channel 6 can be viewed live on Facebook by clicking on the U-Stream Logo on the left side of the page. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-TRUSTEES LISSNER/PETRI—Trustee Petri reported that contracts were approved for items c.Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue and it.Lighting of Meacham Road from Nerge Road to Biesterflield Road. Construction should start by late Spring and be finished by late Summer. There will be a number of other projects in the future once the ICRC budget is completed. The Committee will be meeting to review the budget on Thursday,February 23, 2012 at 5:30 p.m.in the Engineering Department conference room. Trustee Lissner stated there is a Class 6B on the Consent Agenda for a company that would be moving from Schaumburg to Elk Grove Village. There are thirteen employees and they will be spending a considerable amount of money to refurbish the building. Trustee Lissner thanked Josh Grodzin,Director of Business Development&Marketing,for doing a good job and bringing businesses into the Village. 14. YOUTH COMMITTEE-TRUSTEE FRANKE—There will be a Teen Dance for Junior High students at the Pavilion on March 10,2012 from 7:00 p.m.to 10:00 p.m. The Youth Committee will be offering three one thousand dollar scholarships. One is from the Parks Foundation and two are from the Village. Students must be Elk Grove Village residents,a senior in high school and be attending college,community college or trade school in the Fall. Applications are available at the Park District office,Village Hall,the local high schools and on the Village website. Applications are due May 18,2012. 15. PARADE COMMITTEE-TRUSTEE CZARNIK—The 2012 Hometown Parade is on Saturday,June 16,2012. The Parade theme is"Great Moments in History." The Committee is now looking for sponsors. Sponsors already committed are A&H Plumbing,Chicago Offset, Greater O'Hare Association and Rocco Vino's. The next meeting of the Parade Committee is on March 5,2012 at 5:30 p.m. 16. PLAN COMMISSION-VILLAGE MANAGER—PC Docket 12-1 —Public Hearing to consider a petition for a Special Use to conduct religious services on the property located at 10 King Street,Elk Grove Village,IL(PH 1-25-2012) 4 VBM 2-14-12 Village Manager Rummel reported the Plan Commission held a Public Hearing for 10 King Street. The Petitioner is looking to convert what used to be a Day Care Center into a Church. This request requires a Special Use Permit. The Plan Commission unanimously approved the Special Use subject to the installation of a new parking lot and inclusion of the approved landscape plan. Reverend Earl Suh and Attorney John Clery were present in the audience. Mayor Johnson asked Reverend Sub why he chose the 10 King Street location for his Church. Reverend Sub stated he has worked in the Village for several years and likes Elk Grove Village. He has seen that the building has been vacant for quite awhile and likes the visibility of the location. People can see the Church as they are driving by and it is easily accessible. Services will be held on Sundays and possibly a meeting on one night during the week. There were no questions from the Village Board. Trustee Petri commented that it was a nice location and Trustee Lissner stated the Plan Commission was pleased with the presentation given by the Petitioner. Motion to direct the Village Attorney to prepare the necessary documents for a Special Use to conduct religious services on the properly located at 10 King Street,Elk Grove Village. MOVED: Trustee Petri SECONDED: Trustee Lissner AYES: Trustees Feichter,Franke,Lissner,Petri,Prochno,Czamik NAYS: None MOTION CARRIED Mayor Johnson advised the Petitioner the Board approved the Special Use and the necessary documents will be prepared and formally approved at the next Village Board meeting. The Petitioner does not need to attend that meeting. The Petitioner can begin working on the property as soon as the necessary permitting is taken care of. 17. ZONING BOARD OF APPEALS-VILLAGE MANAGER—None 18. REPORTS OF OTHER BOARDS,COMMISSIONS&COMMITTEES a. CABLE TV COMMITTEE-TRUSTEES PETRI/LISSNER—The Village is awaiting response to a letter addressing the ongoing AT&T issues from the Attorney General. A second letter will be sent if the Village does not receive a response in four weeks. The issue will be addressed by the Village Board at a Committee of the Whole meeting in late March or early April. b. HEALTH&COMMUNITY SERVICES ADVISORY COMMITTEE-TRUSTEE CZARNIK—The Community Spirit Award winner for February is Reverend Rod Pickett. Reverend Pickett is the current President of the Elk Grove Village Rotary Club. Two major projects that the International Rotary Club focuses on are eliminating polio and providing clean water to everyone around the world. Elk Grove's local Rotary Club celebrated its 41" Anniversary last November. The Elk Grove RotaryFest is a big event in town that provides funding to help support local charities. Reverend Pickett's story will be featured on"In The Grove"on Channel 6 during the month of February. Acknowledge someone's good deed by nominating them for the Community Spirit Award. Forms are available at Village Hall,the Library,the Pavilion and Jarosch Bakery or on-line at www.elkgrove.org under Village Departments,Health&Community Services,Awards and Recognitions. c. LIQUOR COMMISSION-MAYOR JOHNSON—No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON—The summer Concert Series and Tour of Elk Grove are future events. e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON—No Report 5 VBM 2-14-12 19. REPORT FROM THE VILLAGE CLERK—The last day to register to vote prior to the March 20,2012 Presidential Primary is Tuesday,February 21,2012. Early voting will take place at Village Hall from Monday,February 27,2012 through Thursday,March 15,2012. Hours are Monday through Saturday from 9:00 a.m.to 5:00 p.m. 20. UNFINISHED BUSINESS Village Board-None Village Attorney-None 21. REPORT FROM THE VILLAGE MANAGER—No Report Mayor Johnson confirmed with Village Manager Rummel that the preliminary Budget would be distributed to the Village Board next week. The Budget Meeting will be held on March 20, 2012. Mayor Johnson stated the Board would be looking to add an additional 1,000 trees to the Budget. The trees would start to be grown for future use when the current inventory of trees is exhausted from replacing those trees affected by the Emerald Ash Borer. Trees have started to be marked for replacement. If a tree is marked with green,it is either diseased or has other causes for removal. If a tree is marked with red,it is affected by the Emerald Ash Borer. All trees will be replaced with new four inch diameter trees. 22. NEW BUSINESS-None AUDIENCE—8:14 p.m.—No Response 23. ADJOURNMENT Motion to adjourn the meeting at 8:15 p.m. MOVED: Trustee Franke SECONDED: Trustee Czamik AYES: Trustees Franke,Lissner,Petri,Prochno,Czamik,Feichter NAYS: None MOTION CARRIED Judith M. Keegan Village Clerk Mayor Craig B.Johnson Village of Elk Grove Village 6 VBM 2-14-12