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HomeMy WebLinkAboutAGENDA - 08/20/2013 - VILLAGE BOARD AGENDA ov E c a CF?TTOT AI.GO',AO AGENDA REGULAR VILLAGE BOARD MEETING August 20, 2013 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Stefan Potuznik, Christus Victor Lutheran Church) 3. APPROVAL OF MINUTES OF July t6, 2013 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: July 31, 2013 $1,581,910.34 August 20, 2013 $1,416,807.02 6. CONSENT AGENDA a. Consideration of a request (attached) from First Baptist Church located at 590 Tonne Road, to waive permit fees to replace the roof of their building in the amount of$80.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non- profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request to waive permit fees (attached) for sealcoating and striping of the parking lot at Living Hope Church located at 777 Meacham Road in the amount of$127.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non- profit organizations. (A report from the Director of Community Development, reconnnending approval, is attached.) c. Consideration of a request from the Society of St. Vincent de Paul located at 9321 South Western Avenue, Chicago, IL to waive the FY2014 business license fees for the placement of collection boxes at Queen of the Rosary Church located at 750 W. Elk Grove Boulevard in the amount of$450.00. Page 1 of 11. (It has been past practice of the Village Board to grant fee waivers for governmental and non- profit organizations. (A report from the Deputy Director of Finance, recommending approval is attached.) d. Consideration of a request (attached) from Alexian Brothers Medical Center located at 800 Biesterfield Road, to waive permit fees to replace the retaining wall along the south side of their parking lot in the amount of$3,585.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non- profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) e. Consideration to concur with prior Village Board authorization of a request from Richard O'Keefe, McDonald's owner, to permit an outdoor customer appreciation day celebration at 10 Biesterfield Road on August 31, 2013 from 2:00 p.m. until 6:00 p.m. (The event will be located within the east side parking lot adjacent to the drive through lane with the drive through lane barricaded off to restrict pedestrians from entering the drive through lane during the celebration. (The east parking lot will be utilized to accommodate an inflatable moon jump, basketball shootout, entertainment stage, and face painting/balloon animal area. (The event will be held August 31, 2013 from 2:00 p.m. until 6:00 p.m. (The Village has authorized similar requests for outdoor events. (Staff has reviewed the proposal to ensure that there will be no detrimental effects on the immediate area. (The petitioner has agreed to properly maintain the site for cleanliness and trash. (McDonalds understands that should they fail to meet the requirements of the Village, permission will be rescinded. (A report from the Director of Community Development, recommending approval, is attached.) f. Consideration to grant special permission authorizing outdoor seating at Marino's Pizza located at 1181 Biesterfield Road in conjunction with the seating plan approved by the Department of Community Development. (Marino's Pizza submitted a request to the Village seeking approval to place three (3) tables with six(6) chairs on the sidewalk in front of the restaurant to accommodate outdoor seating from July 1 to October 31, 2013. (The Village has authorized similar requests for food establishments located in shopping centers provided that there are no detrimental effects on the area. (Marino's Pizza has agreed to maintain the area with respect to cleanliness and trash. (A report from the Director of Community Development, recommending approval, is attached.) g. Consideration of a request to approve a contract with Ray O'Herron Company of Oak Brook Terrace, Inc., Oakbrook Terrace, IL for the purchase of Reflective Emergency Response Jackets for the Fire Department in an amount not to exceed $35,818.50 from the Foreign Fire Page 2 of 11 Insurance Fund. (On Thursday, July 18, 2013, the Village opened sealed bids for the purchase of Reflective Emergency Response Jackets for the Fire Department. A total of three (3) vendors obtained bid documents, with three (3) submitting bids. (The lowest responsive and responsible bidder was received from Ray O'Herron Company, of Oak Brook Terrace, IL in the amount of$35,818.50. (The Emergency Response Jackets are designed with high visibility yellow reflective material as an increased safety measure for responding department personnel. (Adequate funds are available in the Foreign Fire Service Fund. (A report from the Fire Chief, recommending approval, is attached.) h. Consideration to waive the formal bidding process and concur with the Village Manager's emergency authorization to award a construction contract to Water Well Solutions of Illinois Division, LLC of Elburn, IL to remove obstructions and conduct investigational video inspection of Emergency Well 14 (998 Devon Avenue) in the amount of$34,420 from the Water & Sewer Fund. (Water Well Solutions was hired to remove the well components and perform video inspection of Emergency Well 14 (998 Devon Avenue). (Video inspection had to be abandoned due to obstructions in the well. (Water Well Solutions was retained to remove the obstructions and complete the video inspection in preparation for replacing well components and rehabilitating the well. (After the obstructions were removed, additional bailing was required in order to clear the well of sand and rocks in order to complete the inspection. (Water Well Solutions completed the inspection under the estimated hours of additional work. (A report from the Director of Public Works, recommending approval, is attached.) i. Consideration to award a construction contract to Water Well Solutions Illinois Division, LLC of Elburn, IL to furnish and install deep well components for Emergency Well 14 (998 Devon) in the amount of$188,782 from the Water& Sewer Fund. (On Tuesday, August 6, 2013, the Village opened sealed bids to furnish and install deep well components. A total of four (4) contractors obtained bid documents, with three (3) submitting bids. (The lowest responsive and responsible bid was received from Water Well Solutions Illinois Division, LLC of Elburn, IL in the amount of$188,782. (The project consists of furnishing and installing column pipe, check valves, airlines, cable, motor, rebuilding the pump assembly, and rehabilitating the well. (Water Well Solutions has satisfactorily completed several well projects for the Village. (Adequate funds for the project are available in the Water & Sewer Fund. (A report from the Director of Public Works, recormnending approval, is attached.) j, Consideration to award a professional service contract to the lowest responsive and responsible bidder Prime Construction, Inc. of Hampshire, IL for the 2013 Residential Drainage Improvements in the amount of$87,100.00 from the Capital Projects Fund. Page 3 of 11 (On Tuesday, August 6, 2013 the Village opened sealed bids for the 2013 Residential Drainage Improvement. A total of two (2) contractors obtained bid documents, with one (1) submitting a bid on the project. (The lowest responsive and responsible bid was received from Prime Construction, Inc. of Hampshire, IL in the amount of$87,100.00. (The improvement consists of furnishing and installing 970 feet of 8" perforated underdrain, 50 feet of 36" storm sewer and landscape restoration in residential rear yard utility easements. (Adequate funds are available in the Capital Projects Fund. (A report from the Director of Public Works, recommending approval, is attached.) k. Consideration to award a professional service contract to the lowest responsive and responsible bidder Western Remac, Inc. of Woodridge, IL for the Regulatory Sign Enhancement Program (Phase II) in the amount of$284,650.00 from the Industrial/Commercial Revitalization Fund. (On Tuesday, August 6, 2013, the Village opened sealed bids for the Regulatory Sign Enhancement Program (Phase II). A total of three (3) contractors obtained bid documents, with two (2) submitting bids on the project. (The lowest responsive and responsible bid was received from Western Remac, Inc. of Woodridge, Illinois in the amount of$284,650.00. (The project consists of the fabrication and installation of approximately 810 regulatory signs within the Business Park. The boundary area for the second phase of three phases will be Landmeier Road to the north, Busse Road to the east, Thorndale Avenue to the south and Tonne Road to the west. (Adequate funds are available in the ICRC Fund. (A report from the Director of Public Works, recommending approval, is attached.) 1. Consideration to award a professional service contract to Desert Rose Design Inc. of Lombard, IL to implement a Beyond Business Friendly Economic Development Marketing Plan for a total contract amount not to exceed $143,450 through the Industrial/Commercial Revitalization Fund. (The Industrial/Commercial Revitalization Commission (ICRC) approved funding for the implementation of the Business Friendly Marketing Campaign at their February 7, 2013 budget meeting. (The campaign will be managed by Desert Rose Design Inc. and will include a plan to create awareness around the Village's new brand image, Beyond Business Friendly. (The Village Board met as a Committee of the Whole on June 18, 2013 and consented to place this item on the Village Board agenda. (Adequate funds are available in the ICRC fund. (A report from the Director of Business Development and Marketing, recommending approval, is attached). m. Consideration to grant a variation from the Municipal Code, Section 8-1213-1-11), Easements, to permit the construction of a garage which will encroach three feet(3') into the ten-foot (10') public utility easement at 941 Victoria Lane. Page 4 of 11 (The property owner is seeking a variation to construct a garage within a public utility easement. Comcast, AT&T, Nicor, and ComEd have written letters (attached) granting permission to encroach upon the easement. (The Community Development Department has field checked this location for Village-owned utilities in the easement. There are no Village utility conflicts in the easement. (A report from the Director of Community Development, recommending approval, is attached.) n. Consideration to adopt Ordinance No. 3347 granting a variation from the Zoning Code Section 3-7:1)(3) to permit the construction of a four foot(4') high fence extending approximately thirty-six feet (36') beyond the nearest front corner of the principal building located on an adjacent single-family residential lot for property located at 1 117 Somerset Lane. (The Mayor and Board of Trustees concurred with the findings of the Zoning Board of Appeals that sufficient hardship exists to justify granting the variation. (This item was previously discussed at the July 16, 2013 Village Board meeting and currently appears as Unfinished Business.) o. Consideration to adopt Ordinance No. 3348 granting a variation from the Zoning Code Section 3-7:1)(3) to permit the construction of a six foot(6) high fence extending approximately sixteen feet(16) beyond the nearest front corner of the principal structure on an adjacent single-family residential lot for property located at 1395 Cumberland Circle West. (The Mayor and Board of Trustees concurred with the findings of the Zoning Board of Appeals that sufficient hardship exists to justify granting the variation. (This item was previously discussed at the July 16, 2013 Village Board meeting and currently appears as Unfinished Business.) p. Consideration to adopt Ordinance No. 3349 (attached) amending the Position Classification and Salary Plan of the Village Code of the Village of Elk Grove Village. (The Ordinance transfers information technology services into the Village Manager's Office, adds one (1) Police Services Coordinator position and updates the titles of Director of Information Technology and Assistant Village Manager.) q. Consideration to adopt Resolution No.4'! � (attached) authorizing Release/Retention of Executive Session minutes of the Village of Elk Grove Village from January 2011 through December 2011. (As required by the Illinois Open Meetings Act, the Village has kept written minutes of all Executive Sessions. (This Resolution allows the release of minutes from January 2011 through December 2011. (A report from the Village Clerk, recommending approval, is attached.) r. Consideration to adopt Resolution No. 40-13 (attached) determining the appropriateness for Page 5 of 11. Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 951 East Oakton Street. (The Law Offices of Sarnoff and Baccash, on behalf of their client Mr.N, LLC (Applicant), are requesting a Cook County Class 6B property tax exemption for 951 East Oakton Street. (The Applicant intends on leasing the property to Superior Corporation of Illinois for remanufacturing, warehousing, and distribution of products for flooring and construction. (Superior currently operates at 750 Lee Street in Elk Grove Village where they employ 60 people in a 20,000 square foot facility. The new location is due to business expansion and will employ approximately 30 people. (The new facility will provide them with additional 5,000 square feet. (The Applicant has allotted $60,000 for building improvements. (The Applicant is applying for the 613 based on the occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value and special circumstances. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) s. Consideration to adopt Resolution No. 41-13 (attached) determining the appropriateness for Class 613 status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 51 Joey Drive. (The Law Offices of Sarnoff and Baccash, on behalf of their client 51 Joey LLC, (Applicant), are requesting a Cook County Class 6B property tax exemption for 51 Joey Drive. (The Applicant intends on leasing the property to related entities, Perfect Edge and Global Stone, Inc. for the purposes of general contracting and granite fabrication. (Perfect Edge and Global Stone currently operate at 1665 Jarvis Avenue in Elk Grove Village. Due to business expansion, the two companies are relocating their current workforces with the intention to hire additional personnel. (The subject property consists of a 12,000 square foot building. (The Applicant has allotted $65,000 for building improvements. (The Applicant is applying for the 613 based on the occupation of an abandoned building for more than twenty-four (24) months continuous vacancy with a purchase for value. (The Class 613 classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The eligibility requirements for 6B status are new construction, substantial Page 6 of 11 renovation or buildings that have been vacant for a period of time. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) t. Consideration to adopt Resolution 42-13 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at l 100 Touhy Avenue. (The Law Offices of Liston and Tsantilis, on behalf of their client HMKI 100 LLC, (Applicant), are requesting a Cook County Class 613 property tax exemption for 1100 Touhy Avenue. (The Applicant intends on leasing the property to a related entity, Steiner Electric, for the purposes of expansion of inventory, logistics, and distribution activity. (Steiner Electric currently maintains its Corporate Headquarters in Elk Grove Village and intends on transferring 20 employees to the new facility with future plans to hire 8 new employees within one year of occupancy. (The subject property consists of a 59,960 square foot building. (The Applicant has allotted $400,000 to $600,000 for building improvements.This includes connecting the two buildings, improvements to the HVAC and electrical system, and resurfacing the parking lot and driveway. (The Applicant is applying for the 6B based on the occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value and special circumstances. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) u. Consideration to adopt Resolution No. 43-13 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1480 Howard Street. (The Law Offices of Sarnoff and Baccash, on behalf of their client Pulsarlube U.S.A., Inc. (Applicant), is requesting a Cook County Class 6B property tax exemption for 1480 Howard Street. (The Applicant intends on using the building for its own operation consisting of the assembly, Page 7 of 11 packaging, warehousing, and distribution of automatic single point lubricators for industrial machinery. (The Applicant currently operates in Glenview and plans to move its entire operation to Elk Grove Village. This includes its entire workforce of 7 employees with the intention to add 3 to 8 new jobs. (The subject property consists of an 8,000 square foot building. (The Applicant has allotted $90,000 for building improvements. (The Applicant is applying for the 6B based on the occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value and special circumstances. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) 7. REGULAR AGENDA a. Consideration to approve sign variations for Queen of the Rosary Parish located at 750 W. Elk Grove Boulevard. Permitted by Variation Item Proposed Existing g Ordinance Requested Number of 2 1 1 1 Monument Signs 108 square 20 45 square feet 63 square feel feet Sign Area feet square feet New Sign Height 6 feet 6 inches N/A 6 feet 6 inches (Variations are necessary to allow for two (2) monument signs on one lot, a height in excess of six (6) feet, and sign surface to exceed forty five (45) square feet in area. (The existing 20 square foot monument sign located on the corner of Rev. Morrison Blvd. and Elk Grove Blvd. will remain. (The proposed monument sign has 44 square feet of sign area on both sides. (A report from the Director of Community Development, recommending approval, is attached.) Page 8 of 11 b. Consideration to grant special permission authorizing outdoor seating at Orange Leaf located at 916 Elk Grove Town Center in conjunction with the seating plan approved by the Department of Community Development. (Creations, LLC, on behalf of Orange Leaf, submitted a request to the Village seeking approval to place four (4) tables, each with.four (4) chairs, on the sidewalk in front of the store to accommodate outdoor seating during the spring, summer, and fall months. (The Village has authorized similar requests for food establishments located in shopping centers provided that there are no detrimental effects on the area. (Orange Leaf has agreed to maintain the area with respect to cleanliness and trash. (A report from the Director of Community Development, recommending approval, is attached.) S. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Kathleen Way Storm Sewer Improvements d. 2013 Street/MPT Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Door-to-Door Solicitors Ordinance b. Pets Per Household 10. PERSONNEL COMMIT'T'EE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove c. Channel 6 Viewership Survey 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri Page 9 of 11 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. TOUR OF ELK GROVE UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel a. PC Docket 12-8 - Public Hearing to consider a text amendment to Section 7E-3:A pertaining to Special Uses in Industrial Districts to permit indoor teaching and training facilities for a variety of sports and athletic disciplines. (PH 11-28-2012) b. PC Docket 13-2—Public Hearing to consider a petition for a Special Use Permit for the operation of an automobile showroom for internet based sales on property located at 2645 American Lane. (PH 9-11-2013) 22. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 13-4 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on property located at 1794 Hampshire Drive. (PH 8-15-2013) b. ZBA Docket 13-7 —Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to side yard setback requirements to permit the construction of a structure that will join two existing buildings on property located at 1100 Touhy Avenue and 1250 Touhy Avenue. (PH 8-29-2013) 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK Page 10 of 11 25. UNFINISHED BUSINESS 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 11 of 11