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HomeMy WebLinkAboutVILLAGE BOARD - 07/16/2013 - VILLAGE BOARD MINUTES .GROVE vl�LA 'CfPbO\AL GOA:, MINUTES REGULAR VILLAGE BOARD MEETING July 16, 2013 1. CALL TO ORDER- 5:49 p.m.- Roll Call Present: Trustees Nancy J. Czarnik, Patton L. Feichter, Samuel L. Lissner,James P. Petri, Christine K. Prochno Absent: Trustee Jeffrey C. Franke A Quorum was present Also Present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker and Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE 3.APPROVAL OF MINUTES OF June 18, 2013 Motion to approve the Minutes of the Regular Village Board Meeting held on June 18, 2013 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson attended the following events: June 20, 2013 -Wyndham Garden Ribbon Cutting Ceremony July 8, 2013 - IDI Skin Shop Ribbon Cutting Ceremony July 9, 2013 - 1st Summer Classics Concert featuring Blood, Sweat&Tears July 11, 2013 - JAWA I-90 reconstruction meeting July 14, 2013 -VFW 501h Anniversary celebration at the Avalon Mayor Johnson thanked reporter Tom Robb and the Journal newspaper for the coverage the paper provides the Community. The Mayor stated the Police Department recently conducted an alcohol sting and all the establishments were compliant. A Liquor Hearing will be held next Tuesday, July 23, 2013, at 6:00 p.m. in Council Chambers, concerning Turner Liquors, located at 51 Turner Avenue. Cook County recently announced their combined property tax rate and Elk Grove Village once again has the lowest combined property tax rate in Northwest Cook County. Mount Prospect was the closest to our rate. They were 61/2% higher than Elk Grove. Another neighboring town was almost 38% higher than Elk Grove. Mayor Johnson stated he is very disappointed to announce that due to the State of Illinois' failure to address pension problems it is having affects on Elk Grove Village. Moody's Investment Services advised Elk Grove that it was rerating the community due to unfunded pension liabilities caused by Springfield. Elk Grove was rerated to Aal which is the second highest rating. Elk Grove was previously Aaa,which is the highest rating. Moody's made note that Elk Grove Village has extremely competent management, conservative budget practices, low debt burden, extremely strong fund balances and a well leveraged industrial tax base. Moody's pointed out the unfunded pension liabilities of both the state and local pensions, which are both controlled by Springfield,when issuing its rating. Due to the pension crisis in Springfield, Elk Grove Village's rating was downgraded. Mayor Johnson pointed out that in 1997 all Village pensions were funded 100%. Due to the mismanagement of funds in Springfield, our pensions are currently anywhere from 20% to 40% underfunded. The underfunding occurred despite the fact that Elk Grove Village has contributed 100% and sometimes more than 100% of its actuarial requirement into Page 1 of 7 pension funds each year. In 1997 twenty cents of every property tax dollar went to pension funds and in 2013 forty two cents of every property tax dollar is.going to pension funds. Mismanagement of funds in Springfield is now affecting communities and their ratings. The change in rating means the Village will have to pay a higher interest rate when borrowing money. Springfield needs to resolve the pension issue. Elk Grove Village and its employees have worked hard to stay fiscally responsible during hard times and it is disappointing and unacceptable that Springfield has not done the same. A Liquor License was recently issued to the new owners of Avalon Banquets. There have been rumors that the Avalon was closing. The Avalon is remaining open and is under new ownership. Trustee Petri stated that he and Joe Carey,Assistant Village Manager, attended the Elgin O'Hare Western Access Tollway meeting last night. A meeting will be taking place at Belvedere Banquets on August 13, 2013 from 3:00 p.m. to 7:00 p.m. for property owners that will be affected by the Elgin O'Hare expansion. Residents have all been sent postcards inviting them to the meeting. The next meeting will be on August 12th in Elk Grove Village and the following meeting will be held in Itasca. The projects are moving along. Construction Managers have been assigned for three of the projects. Names of the Construction Managers and the monies allocated will be announced at the next meeting. Trustee Feichter noted the ground work on the pedestrian bridge over Higgins Road is moving along and the actual construction work will begin over the next couple of days. Trustee Prochno Mayor Johnson and the majority of the Village Board attended the Little Boots Rodeo which took place on June 22 and 23, 2013. Jack Groat sponsors the rodeo and proceeds from the rodeo are donated to local charities and organizations. Mayor Johnson rode a fourteen foot alligator and the Village Trustees participated in a duck race. The winning Trustee received $250.00 to donate to a charity of their choice. Trustee Prochno won and the money will be donated to the Kenneth Young Center. The Kenneth Young Center will be hosting their 26""Annual Golf Outing on August 1, 2013 at the Bloomingdale Golf Club. On Sunday Trustee Prochno and Mayor Johnson were at Avalon Banquets celebrating the 50th Anniversary of VFW Post 9284 and the Ladies Auxiliary. Mayor Johnson read and presented a Proclamation to Terry Tomaso, Post Commander. On Friday, July 20, 2013 the VFW will be hosting a fried chicken dinner from 5:00 p.m. to 8:30 p.m. Everyone is welcome. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the June 30, 2013 Accounts Payable Warrant in the amount of $923,611.26. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: Trustee Franke MOTION CARRIED Motion to authorize payment of invoices as shown on the July 16, 2013 Accounts Payable Warrant in the amount of$1,897,008.84. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: Trustee Franke MOTION CARRIED 6. CONSENT AGENDA a. Concur with prior authorization to waive permit fees for temporary banners for the Living Hope Church's annual FamFest located at 777 Meacham Road in the amount of$25. Page 2 of 7 i b. Authorization of a request from the Salvation Army, Emergency Disaster Services Office, located at 1000 Pratt Boulevard to waive a vehicle sticker fee in the amount of$75. c. Authorization of a request from Northwest Presbyterian Church located at 301 Ridge Avenue, to waive permit fees for the replacement of a concrete sidewalk with brick pavers in the amount of$90. d. Concur with prior authorization to waive fees for the Elk Grove Lions Club for the cost of a food dealer license and a temporary water connection for the use of a fire hydrant for non-firefighting purposes for the July 4 Fireworks Celebration for a total fee waiver;in the amount of$175. e. Authorization of a request from the Elk Grove Park District to waive engineering p tit fees for the installation of a concrete bench and bike pad, new playground curbing, d a new ADA walk from the basketball court to the accessible equipment at Mather Park Gt 1410 Armstrong Lane in the amount of$315. £ Authorization of a request from the Elk Grove Park District to waive engineering peen Y fees for the replacement of the asphalt surface of the inline skating rink at Mead Par at 1769 Gibson Drive in the amount of$1,573. g. Authorization to award a professional services contract to Civiltech Engineering of tasca, IL for design engineering and permitting of the Biesterfield Road Traffic Signal and Street Light Upgrade Project in the amount of$19,000 from the ICRC Fund and $12,570 from the Capital Projects Fund for a total contract amount of$31,570. h. Authorization of the following items related to the closing of the Fiscal Year 2013 Budget and amendments to the adopted Fiscal Year 2014 Budget: • Approval of a carryover increase to the Fiscal Year 2014 Budget for the carryover of bond proceeds and outstanding encumbrances from the Fiscal Year 2013 Budget for a total amount of$47,447,390; • Approval of an interdepartmental budget transfer in the amount of$437,021 from the Finance Department to the Police Department to cover Fiscal Year 2013 expenditures; and • Approval of a request to increase the Fiscal Year 2013 Recycling/Municipalas te Fund Budget in the amount of$43,110 to cover additional expenses related to the Emerald Ash Borer Program. i. Authorization to reject all bids for the Stevenson Swale Improvement Project in the amount of$89,575.00. j. Authorization of the following: • To increase a contract to Powell Tree Care for the 2013 Emerald Ash Borer Tree Removal Program by $515,000 from $210,000 to $725,000; and • To increase the Recycling Fund by $610,000 to provide sufficient funds for tree removal and restoration. k. Adopt Ordinance No. 3344 entitled "AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7,NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "A" LIQUOR LICENSES AND DECREASING THE NUMBER OF CLASS "D" LIQUOR LICENSES." 1. Adopt Ordinance No. 3345 entitled "AN ORDINANCE AMENDING SECTION 3-7:1)(1) OF THE ZONING ORDINANCE WHICH PROHIBITS PRINCIPAL STRUCTURES AND ATTACHED ACCESSORY STRUCTURES FROM BEING LOCATED IN ANY REQUIRED FRONT YARD AREA, SIDE YARD AREA, OR REAR YARD AREA AND SECTION 7-1 AS IT PERTAINS TO REQUIRED REAR YARD SETBACKS IN RESIDENTIAL ZONING DISTRICTS TO PERMIT THE CONSTRUCTION OF AN ATTACHED SCREEN ROOM WHICH WOULD ENCROACH APPROXIMATELY NINE (9') FEET INTO THE REQUIRED TWENTY (20') FOOT REAR YARD SETBACK ON PROPERTY LOCATED AT 926 WISCONSIN LANE." in. Adopt Ordinance No. 3346 entitled"AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) OF THE ZONING ORDINANNCE TO PERMIT THE Page 3 of 7 CONSTRUCTION OF A FIVE FOOT (5') HIGH FENCE EXTENDING APPROXIMATELY NINE FEET (9') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL BUILDING LOCATED ON AN ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 208 FERN DRIVE." n. Adopt Resolution No. 33-13 entitled "A RESOLUTION ACCEPTING A LETTER OF CREDIT NO. DC112252US14213 FROM ASSOCIATED BANK N.A. IN THE AMOUNT OF $90,000 EXPIRING SEPTEMBER 25, 2014 TO GUARANTEE THE CONSTRUCTION OF PUBLIC IMPROVEMENTS (WATERMAIN) AT 2475 TOUHY AVENUE." o. Adopt Resolution No. 34-13 entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1099 GREENLEAF AVENUE, ELK GROVE VILLAGE, ILLINOIS." p. Adopt Resolution No. 35-13 entitled"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 520 BENNETT ROAD, ELK GROVE VILLAGE, ILLINOIS." q. Adopt Resolution No. 36-13 entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 240 STANLEY STREET, ELK GROVE VILLAGE, ILLINOIS." r. Adopt Resolution No. 37-13 entitled"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 189 GORDON STREET, ELK GROVE VILLAGE, ILLINOIS." s. Adopt Resolution No. 38-13 entitled"A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN EXTENSION OF A PARKING LEASE AGREEMENT (RES. NO. 52-88 AND AMENDED BY RES. NOS. 46-93, 42-98 AND 56-03) BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND COMMONWEALTH EDISON (600 LANDMEIER ROAD)." Mayor Johnson asked if the Trustees or staff had any questions or comments about the Consent Agenda. There were none. Mayor Johnson asked if anyone in the audience wished to address the Board regarding a Consent Agenda item. No Response. Motion to approve Consent Agenda items "a through s." Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: Trustee Franke MOTION CARRIED 7. REGULAR AGENDA- None 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri - Bids were removed for item c. Kathleen Way Storm Sewer Improvements. The Committee was not pleased with either of the two bids. This appears as item i. on the Consent Agenda. This may be rebid in the future. Item d. 2013 Street/MFT Program is virtually completed. Some final work is being done on curbs and gutters. 9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner announced the Judiciary, Planning and Zoning Committee will be meeting on July 22, 2013 at 11:00 a.m. in Room E to discuss item a. Door-to-Door Solicitors Ordinance and item b. Pets Per Household. Page 4 of 7 The JPZ Committee met this afternoon to review the resubdivision of properties located at 1201 Kirk Street, 1401 Kirk Street and 2781-91 Katherine Way. The Plan Commission approved this item at their June 19, 2013 meeting. The main purpose of the resubdivision is to accommodate truck parking and maneuvering between the tenants. Motion to approve Resolution No. 39-13 entitled"A RESOLUTION APPROVING THE PLAT OF RESUBDIVISION IDENTIFIED AS PROLOGIS RESUBDIVISION AND PLATS OF EASEMENT VACATION FOR PROPERTY LOCATED AT 1201 KIRK, 1401 KIRK AND 2781-91 KATHERINE WAY." Moved by Trustee Lissner Seconded by Trustee Petri AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None ABSENT: Trustee Franke MOTION CARRIED 10. PERSONNEL COMMITTEE - Trustee Franke- No Report 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter-The document destruction and electronic recycling event was held on Saturday, June 22, 2013. Trustee Feichter complimented Assistant Village Manager, Joe Carey, for organizing a very successful event. A total of 18,980 pounds of paper was shredded. That is twice the amount that was shredded at last year's event. The electronics that were recycled filled a semi-truck two- thirds of the way full. Eighty percent of the electronics were televisions. 12. INFORMATION COMMITTEE- Trustee Prochno - The new Elk Grove Farmer's Market is taking place every Saturday morning from June 1 to October 12, 2013 from 7:30 a.m. to 1:00 p.m. in the Village Square. 13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri - No Report 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri - Construction is taking place on Busse Road. Most of the construction is taking place during the night. The state removed all the concrete medians with the exception of the curbs and gutters. The ICRC wanted the medians removed so they could be landscaped. The state saved the Village money by removing the medians and adding dirt. The Village will only have to provide the landscaping. Higgins Road is also being worked on during the night. 15.YOUTH COMMITTEE -Trustee Franke- Trustee Prochno reported that on Friday, July 12, 2013, the Youth Committee, the Park District and the Lioness and Leo Clubs hosted the first summer Splash Party of the season. Over 200 children attended. Another Splash Party will be held in August. 16. PARADE COMMITTEE -Trustee Czarnik- The 2014 Hometown Parade will take place on Saturday,June 14, 2014. The Committee is looking for themes and nominations for the Grand Marshall. Anyone with suggestions should contact Trustee Czarnik, any of the Committee Members or Parade Assistant Kathy at 847-357-4116. Trustee Czarnik thanked everyone who helped make this year's parade a success. The float winners will be acknowledged at the August 20, 2013 Village Board meeting. The next Parade Committee meeting will be held on Monday, October 7, 2013 at 5:30 p.m. 17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE- Trustee Czarnik- The next Blood Drive is Saturday, August 3, 2013 from 8:00 a.m. to 12:30 p.m. in the lower level of the Zettek Municipal Building. Nominating someone for the Community Spirit Award is a great way to say thank you and recognize someone for doing a good deed. Forms are available at Village Hall,the Library, the Pavilion,Jarosch Bakery and on the Village website. 18. LIQUOR COMMISSION- Mayor Johnson- There is a Liquor Hearing on July 23, 2013 at 6:00 p.m. in Council Chambers. 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Summer concerts are taking place on Tuesday evenings through the end of July. 20.TOUR OF ELK GROVE UPDATE - Mayor Johnson - Team Cannondale will be racing in the Tour of Elk Grove. Teams from South Africa, Canada and several other countries will be Page 5 of 7 competing. In addition to the bike races there will be concerts and fireworks on both Friday and Saturday nights. 21.PLAN COMMISSION -Village Manager Rummel - No Report 22.ZONING BOARD OF APPEALS -Village Manager Rummel - Mr. Rummel addressed ZBA Docket 13-6 which is a petition for the replacement of an existing six foot high privacy fence at 1395 Cumberland Circle West. The Petitioner was not present in the audience due to a medical issue. The Zoning Board of Appeals conducted a hearing and voted unanimously to recommend the variance be granted by the Village Board. Mayor Johnson stated it is normal procedure for the Petitioner to be present, but due to the medical emergency and the fact that the variance was unanimously approved by the Zoning Board with no objections or problems, the Village Board will proceed and take action this evening. Motion to direct the Village Attorney to prepare the necessary documents for a fence variation at 1395 Cumberland Circle West. Moved by Trustee Lissner Seconded by Trustee Czarnilc AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None ABSENT: Trustee Franke MOTION CARRIED Mayor Johnson directed staff to contact the Petitioner to advise that the variance was approved and work can begin once the appropriate permits are obtained. ZBA Docket 13-4 is also a variance request for a fence on a corner lot. The Petitioner was originally seeking a four foot high picket fence that would extend twenty-nine feet beyond a lot line adjacent to 401 Vermont Drive. The Zoning Board of Appeals held a public hearing and recommended that the fence be allowed to be reconstructed at a height of six foot at its current location. The recommended variance is different than what the Petitioner originally requested. The Zoning Board of Appeals unanimously made the recommendation to the Village Board. The Petitioner was present in the audience. Mayor Johnson asked the Petitioner if he agreed with the recommendation of the Zoning Board. The Petitioner stated he did not. Mayor Johnson advised the Petitioner that it was a unanimous recommendation and the Village Board takes great credence in the recommendations of the Zoning Board of Appeals but the Board would be happy to hear what he has to say. Petitioner, Matt Santeford addressed the Village Board and provided handouts for the Board to review. Mr. Santeford presented his case to the Village Board for reconsideration and introduced his neighbor, Henry George, present in support of the fence variation requested by the Petitioner. Mayor Johnson questioned the grade level of the Petitioner's property. The Petitioner stated the property does slope down towards the north. Mayor Johnson asked if Mr. George was in attendance at the Zoning Board Hearing. Mr. Santeford stated he did not present all the information that he provided tonight to the Zoning Board and that Mr. George was not at the Hearing. Mayor Johnson asked if any of the Trustees had any questions. Trustee Czarnilc asked the Petitioner to explain the difference in what the Zoning Board approved and what he was requesting. Mr. Santeford stated the Zoning Board approved the fence to be replaced in its existing location. Mayor Johnson asked the Trustees, in light of the information presented this evening and with the support of the neighbor, Mr. George,would they like to consider remanding the variation request back to the Zoning Board of Appeals. The Mayor explained to the Petitioner that the outcome may not change and if the Zoning Board comes back with a unanimous recommendation again,the odds are very slim that the Village Board would override their decision. The Petitioner stated that he understands. Page 6 of 7 Motion to remand ZBA Docket 13-4 back to the Zoning Board of Appeals. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None ABSENT: Trustee Franke MOTION CARRIED ZBA Docket 13-5 is a petition requesting a fence on a corner lot at 1117 Somerset Lane. The Petitioner and the Zoning Board of Appeals discussed the placement of the fence and came up with a compromise that everyone agreed upon. The recommendation of the Zoning Board is to permit the construction of a new fence, four feet in height, to be located to line up with a line three to four feet southerly offset of a line projecting along the front of the garage of the home at 192 Brandywine Avenue, and extend southerly to the nearest rear corner of the home addition of the home at 1117 Somerset Lane. This was a unanimous recommendation by the Zoning Board. The Petitioner was present in the audience. Mayor Johnson asked if the Petitioner would like to discuss the recommendation. The Petitioner stated she was in agreement with the recommendation. The neighbor from 192 Brandywine was also present in the audience and is in agreement with the placement of the fence. Motion to direct the Village Attorney to prepare the necessary documents for a fence variation at 1117 Somerset Lane. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None ABSENT: Trustee Franke MOTION CARRIED Mayor Johnson advised the Petitioner that the variance would be formally approved at the August Village Board meeting. They do not have to attend that meeting and they can begin work on the fence once they have obtained the necessary permits. 23. REPORT FROM VILLAGE MANAGER- No Report 24. REPORT FROM VILLAGE CLERK- No Report 25.UNFINISHED BUSINESS-The unfinished business can be removed. The items appear on the Consent Agenda as items 1 and m. 26. NEW BUSINESS - None 27. PUBLIC COMMENT- 6:33 - Mayor Johnson acknowledged a Boy Scout from Troop 196 present in the audience. 28.ADJOURNMENT - Motion to adjourn the meeting at 6:35 p.m. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Petri, Prochno, Czarnik, Feichter, Lissner NAYS: None ABSENT: Trustee Franke MOTION CARRIED Judith M. Keegan,Village Cleric Mayor Craig B. Iohnson Page 7 of 7