HomeMy WebLinkAboutVILLAGE BOARD - 08/20/2013 - VILLAGE BOARD MINUTES v4GQOV`E VlLlgc�
"CfrT10YA6 C�'+.
MINUTES
REGULAR VILLAGE BOARD MEETING
August 20, 2013
1. CALL TO ORDER—7:36 p.m.—Roll Call
2. PLEDGE OF ALLEGIANCE
INVOCATION - Pastor Stefan Potuznik, Christus Victor Lutheran Church
3. APPROVAL OF MINUTES OF July 16,2013
Motion to approve the Minutes of the Regular Village Board Meeting held on July 16,2013 as
submitted and dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT —Mayor Johnson attended the following
events:
July 18, 2013 —ARCpoint Labs Ribbon Cutting
July 22, 2013 —Town Hall Meeting with Representative Marty Moylan
July 23 & July 30, 2013 —Mid-Summer Classics Concerts (Daryl Stuermer of Genesis/Phil Collins
and Three Dog Night)—Concerts will be back next July. The Park District has agreed to partner
with the Village again.
July 25, 2013 —Toured the Korea Daily News facility and attended the Rotary Club Volunteer
Appreciation Dinner.
August 2, 3 and 4, 2013 — 8`h Annual Alexian Brothers Tour of Elk Grove - The races were great, the
concerts and fireworks went well and the weather was perfect. Mayor Johnson thanked McDonalds
at Biesterfield and Arlington Heights Roads for donating $2,500.00 to the Soldier Memorial Fund.
Monies will be donated to the charities at the September 10, 2013 Village Board meeting. $1,250.00
will be given to the Scholarship Fund administered by the Community Character Coalition and
$1,250.00 to the Heart of A Marine Foundation. Monies raised at the Tour of Elk Grove will also be
presented to the charities on September 10.
Mayor Johnson advised there will be two Village Board meetings in September. The Mayor also
advised that schools would be opening tomorrow, August 21, and asked everyone to be cautious
while driving in school zones.
Awards—Trustee Czarnik joined Mayor Johnson at the podium to present the following Parade Float
Awards:
Most Original—Cub Scout Pack 190—"Klondike Sled Races"
Most Creative: - Boy Scout Troop 95 —`Beach Volleyball"
Best Theme—Elk Grove Library—"Fishing"
Next year's parade will be held on June 14, 2014, the Saturday before Father's Day.
Trustee Prochno thanked everyone that attended the 26`h annual Kenneth Young Center Golf Outing
on Thursday, August 1, 2013. The Kenneth Young Center reached their goal of raising $39,000.
Izzy's third annual Lemonade Sale will be taking place on Saturday, August 24, 2013 from 1:00 p.m.
to 5:00 p.m. at the Elk Grove Presbyterian Church located at 600 E. Elk Grove Boulevard. The
funds raised this year will be donated to Presbyterian Disaster Assistance. Monetary donations or
baby kits are being requested to help those that were hit by disasters earlier this year. The first year
$600 was collected and donated to the Shriners Children's Hospital and the second year there was
over$700 in monetary donations and school supplies that were donated to Seeds to Succeed.
Page 1 of 6
The Lions Club of Illinois is sponsoring a free vision and hearing screening on August 29, 2013 from
1:00 p.m. to 4:00 p.m. at the Elk Grove Park District Pavilion.
Trustee Feichter reported at the last meeting of the Community Character Coalition they recognized
Gino Piscopo. Gino has raised thousands of dollars over many years for young cancer victims.
The Community Character Coalition"Celebration of Character" will take place at the Pavilion on
Friday, September 27, 2013 from 5:00 p.m. to 7:00 p.m.
Trustee Czamik stated that on July 19, 2013 she and Trustee Prochno represented Mayor Johnson
and the Village Board by presenting a Proclamation to Alexian Brothers at the opening of their
Hospice Residence.
The 7 1 annual Frank J. Czamik Memorial Golf Outing will take place on Saturday, October 5, 2013.
The golf outing provides four $1,000 scholarships for Elk Grove Village students. Everyone is
invited to participate.
Trustee Lissner stated he attended the Farmer's Market on Saturday and noted that Mirai Corn was
available at the Market. Trustee Lissner thanked Jack Groat for organizing the Farmer's Market.
Trustee Franke reported he attended the ribbon cutting for the new Orange Leaf Yogurt on July 25,
2013.
The final CERT class of this year will start on Monday, September 16, 2013. There are
approximately three openings left. Anyone interested in attending can download the application
from the Village website. Classes will take place on Mondays and Wednesdays.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown
on the July 31, 2013 Accounts Payable Warrant in the amount of$1,581,910.34.
Moved by Trustee Petri Seconded by Trustee Czamik
AYES: Trustees Feichter, Franke, Lissner, Petri,Prochno, Czamik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the August 20,2013 Accounts Payable
Warrant in the amount of$1,416,807.02.
Moved by Trustee Petri Seconded by Trustee Czamik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization of a request from First Baptist Church located at 590 Tonne Road, to waive
permit fees to replace the roof of their building in the amount of$80.00.
b. Authorization of a request to waive permit fees for sealcoating and striping of the parking lot
at Living Hope Church located at 777 Meacham Road in the amount of$127.00.
c. Authorization of a request from the Society of St. Vincent de Paul located at 9321 South
Western Avenue, Chicago,IL to waive the FY2014 business license fees for the placement of
collection boxes at Queen of the Rosary Church located at 750 W. Elk Grove Boulevard in the
amount of$450.00.
d. Authorization of a request from Alexian Brothers Medical Center located at 800 Biesterfield
Road,to waive permit fees to replace the retaining wall along the south side of their parking lot
in the amount of$3,585.00.
e. Concur with prior Village Board authorization of a request from Richard O'Keefe,McDonald's
owner, to permit an outdoor customer appreciation day celebration at 10 Biesterfield Road on
August 31, 2013 from 2:00 p.m. until 6:00 p.m.
f. Authorization to grant special permission authorizing outdoor seating at Marino's Pizza
located at 1181 Biesterfield Road in conjunction with the seating plan approved by the
Department of Community Development.
Page 2 of 6
g. Authorization of a request to approve a contract with Ray O'Herron Company of Oak Brook
Terrace, Inc., Oakbrook Terrace, IL for the purchase of Reflective Emergency Response
Jackets for the Fire Department in an amount not to exceed $35,818.50 from the Foreign Fire
Insurance Fund.
h. Authorization to waive the formal bidding process and concur with the Village Manager's
emergency authorization to award a construction contract to Water Well Solutions of Illinois
Division, LLC of Elbum, IL to remove obstructions and conduct investigational video
inspection of Emergency Well 14 (998 Devon Avenue) in the amount of$34,420 from the
Water& Sewer Fund.
i. Authorization to award a construction contract to Water Well Solutions Illinois Division, LLC
of Elburn, IL to furnish and install deep well components for Emergency Well 14 (998
Devon) in the amount of$188,782 from the Water & Sewer Fund.
j. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Prime Construction, Inc. of Hampshire, IL for the 2013 Residential
Drainage Improvements in the amount of$87,100.00 from the Capital Projects Fund.
k. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Western Remac, Inc. of Woodridge, IL for the Regulatory Sign
Enhancement Program(Phase 11) in the amount of$284,650.00 from the
Industrial/Commercial Revitalization Fund.
1. Authorization to award a professional service contract to Desert Rose Design Inc. of Lombard,
IL to implement a Beyond Business Friendly Economic Development Marketing Plan for
a total contract amount not to exceed $143,450 through the Industrial/Commercial
Revitalization Fund.
m. Authorization to grant a variation from the Municipal Code, Section 8-1213-1-ID, Easements,
to permit the construction of a garage which will encroach three feet(3') into the ten-foot (10')
public utility easement at 941 Victoria Lane.
n. Adopt Ordinance No. 3347 entitled "AN ORDINANCE GRANTING A VARIATION OF
SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION
OF A FOUR FOOT (4') HIGH FENCE EXTENDING APPROXIMATELY THIRTY-SIX
FEET (36') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL
BUILDING LOCATED ON AN ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR
PROPERTY LOCATED AT 1117 SOMERSET LANE, ELK GROVE VILLAGE"
o. Adopt Ordinance No. 3348 entitled "AN ORDINANCE GRANTING A VARIATION OF
SECTION 3-7:D(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION
OF A SIX FOOT (6') HIGH FENCE EXTENDING APPROXIMATELY SIXTEEN FEET
(16')BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE
ON AN ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY
LOCATED AT 1395 CUMBERLAND CIRCLE WEST, ELIC GROVE VILLAGE"
p. Adopt Ordinance No. 3349 entitled"AN ORDINANCE AMENDING POSITION
CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELIC GROVE (POLICE
SERVICES COORDINATOR-POLICE DEPARTMENT; ASSISTANT TO THE VILLAGE
MANAGER-VILLAGE MANAGER'S OFFICE; ASSISTANT VILLAGE MANAGER-
VILLAGE MANAGER'S OFFICE; DIRECTOR OF IT-VILLAGE MANAGER'S OFFICE,
NETWORK ENGINEER-VILLAGE MANAGER'S OFFICE; SYSTEMS ANALYST-
VILLAGE MANAGER'S OFFICE; DEPUTY DIRECTOR OF IT-FINANCE
DEPARTMENT; NETWORK ENGINEER-FINANCE DEPARTMENT; AND SYSTEMS
ANALYST-FINANCE DEPARTMENT"
q. Adopt Resolution No. 44-13 entitled "A RESOLUTION AUTHORIZING
RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF
ELK GROVE VILLAGE (JANUARY 2011 THROUGH DECEMBER 2011)"
r. Adopt Resolution No. 40-13 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL
PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR
CERTAIN REAL ESTATE LOCATED AT 951 EAST OAKTON STREET, ELIC GROVE
VILLAGE,ILLINOIS"
Page 3 of 6
s. Adopt Resolution No. 41-13 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 613 STATUS PURSUANT TO THE COOK COUNTY
REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15,
2006 FOR CERTAIN REAL ESTATE LOCATED AT 51 JOEY DRIVE, ELK GROVE
VILLAGE, ILLINOIS"
t. Adopt Resolution 42-13 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY
REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15,
2006 FOR CERTAIN REAL ESTATE LOCATED AT 1100 TOUHY AVENUE,ELK
GROVE VILLAGE, ILLINOIS"
u. Adopt Resolution No. 43-13 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY
REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15,
2006 FOR CERTAIN REAL ESTATE LOCATED AT 1480 HOWARD STREET, ELK
GROVE VILLAGE, ILLINOIS"
Mayor Johnson asked if the Trustees or staff had any questions or comments about the Consent
Agenda. There were none. Mayor Johnson asked if anyone in the audience wished to address
the Board regarding a Consent Agenda item. No Response.
Motion to approve Consent Agenda items"a through u."
Moved by Trustee Franke Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA
a. Authorization to approve sign variations for Queen of the Rosary Parish located at 750 W. Elk
Grove Boulevard.
Permitted by Variation
Item Proposed Existing Ordinance
Requested
Number of 2 1 1 1
Monument Signs
108 square 20 square 45 square feet 63 square feet
Sign Area feet feet
New Sign Height 6 feet 6 N/A 6 feet 6 inches
inches
Mayor Johnson asked if anyone was in attendance representing Queen of the Rosary. Boy
Scout, Tyler Kudla, was present. Tyler will be raising funds to have the new sign and
landscaping installed at the Church for his Eagle Scout project.
Trustee Lissner stated he attends the Church and should probably abstain from voting. Mayor
Johnson stated Trustee Lissner can vote in this instance because he would not be gaining
anything financially.
Motion to direct the Village Attorney to prepare the necessary documents.
Moved by Trustee Czamik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
b. Authorization to grant special permission authorizing outdoor seating at Orange Leaf located
at 916 Elk Grove Town Center in conjunction with the seating plan approved by the
Department of Community Development.
Mayor Johnson asked if anyone was present in the audience representing Orange Leaf. No one
was present in the audience. Mary Jo Pye, Director of Community Development, advised that
Orange Leaf had already placed seating outside and that Community Development advised
Orange Leaf to come in and apply for the outdoor seating. Mayor Johnson asked if they were
Page 4 of 6
advised to attend the Village Board meeting. Ms. Pye stated the item was expected to appear
on the Consent Agenda and not the Regular Agenda, therefore they were not advised to attend
the meeting.
Motion to approve outdoor seating at Orange Leaf located at 916 Elk Grove Town
Center.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri stated that item d. 2013
Street/MFT Program can be removed from the Agenda. The project has been completed very
successfully. Mayor Johnson stated this is the first year that he has not received any complaint calls
about the streets.
Mayor Johnson stated approximately 400 Ash trees have been taken down, with another 1600 to be
removed. All the trees should be down by February. It will take longer for the stump grinding and
restoration. Mayor Johnson asked Assistant Village Manager, Joe Carey, to put an update on the tree
removal and restoration in the next Village Newsletter. Trustee Franke asked if the wood can be
used as firewood. Vito Sammarco, Director of Public Works, advised that some of the wood is being
ground up for mulch and some is being used for firewood. Residents removing trees on private
property can use the wood for firewood. Some of the larger logs are being used for reclaimed
lumber. There are still no chemicals available to kill the Emeral Ash Borer. Eventually all the Ash
trees will be removed. Some of the trees are being removed by the Public Works Department. Trees
with green dots on the trunk are being removed by Public Works crews and the trees with red dots
are being removed by the contractor, Powell Tree Care.
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner—The Committee
met on July 22, 2013 to discuss the two agenda items, Door-to-Door Solicitors and Pets Per
Household. The Committee is still reviewing a few items but are close to a resolution for both items.
Hopefully a more detailed report will be available for the next meeting. Mayor Johnson suggested
giving a report at the next Committee of the Whole meeting.
10. PERSONNEL COMMITTEE - Trustee Franke—No Report
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter—No Report
12. INFORMATION COMMITTEE - Trustee Prochno—The Information Committee is planning
to meet within the next two weeks to discuss doing a survey to analyze things for Channel 6 and
possibly a survey about the Village website. Trustee Prochno will announce the date of the meeting
at the next Village Board meeting.
The Farmer's Market is taking place every Saturday morning in the Village Hall parking lot from
7:30 a.m. to 1:00 p.m. Proceeds from the Market benefit local Food Pantries. From June 1 to the
present the Elk Grove Farmer's Market has donated over ten skids of food to the three Elk Grove
Food Pantries. Last Saturday was the best Market Day to date, many vendors sold out of their
produce. Each week the Farmer's Market hosts a special event. Last week Home Depot offered bird
house building kits at no cost for children to build. The Market also had a performance by the Dance
For Me Performing Arts Center. There are eight more weeks of the Farmer's Market left. Trustee
Prochno thanked Jack Groat and his family for organizing the wonderful Farmer's Market.
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri—Trustee Lissner stated we are
still waiting for feedback from the States Attorney about AT&T cable services. Trustee Lissner
pointed out there were two people listed on the Village website from Real Time Acquisitions that are
soliciting customers for Uverse in the Village. There will probably be more people signing up for
Uverse. Mayor Johnson stated AT&T needs to abide by the law and provide the services they are
required to provide.
4.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees .
Lissner/Petri —Higgins Road and Busse Road are both under construction. They are taking out the
medians on Busse Road. They are removing the concrete and will be adding topsoil and planting
seed. In the Spring the Village is planning on putting in landscape. The project is moving along
smoothly. The Higgins Road project is also moving along smoothly.
15. YOUTH COMMITTEE - Trustee Franke—The last Splash Party of the year was held last
Friday. It was a little cool out but there were still a little over 100 children in attendance. The
Page 5 of 6
weather held out for both Splash Parties this year. Trustee Franke thanked the Lioness Club, Leo
Club, Park District and Police Department for all of their help.
16. PARADE COMMITTEE - Trustee Czarnik -Next year's annual Hometown Parade will be
held on Saturday,June 14, 2013. The Committee is looking for themes and nominations for Grand
Marshall. The next meeting of the Parade Committee is Monday, October 7, 2013 at 5:30 p.m. in
Room E of the Zettek Municipal Complex.
17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik
thanked everyone who participated in the Saturday, August 3, 2013 Blood Drive.
Marc Jolley is the August Community Spirit winner. Marc has been working with EGTV for the
past seven years as the voice of Ralph the Robot. He previously performed with the Elk Grove
Center for Performing Arts. Thanks to Mark for volunteering his time and talents to EGTV.
Nominating someone for the Community Spirit Award is a great way to say thank you and recognize
someone for doing a good deed. Forms are available at Village Hall, the Library, the Pavilion,
Jarosch Bakery and on the Village website.
18. LIQUOR COMMISSION - Mayor Johnson—No Report
19. SPECIAL EVENTS COMMITTEE - Mayor Johnson—Upcoming special events include the
Fire Station and Police Station Open House and the annual Tree Lighting Ceremony.
20. TOUR OF ELIC GROVE UPDATE - Mayor Johnson—Monies will be presented to the
Charities at the September 10, 2013 Village Board meeting.
21. PLAN COMMISSION - Village Manager Rummel —No Report
22. ZONING BOARD OF APPEALS - Village Manager Rummel—No items for consideration.
Village Manager Rummel noted that the fence variation request for 1794 Hampshire Drive was
reconsidered by the Zoning Board of Appeals and the consensus of the Zoning Board was to
reconvene on August 29, 2013 to try and reach a consensus on the issue.
23. REPORT FROM VILLAGE MANAGER—No Report
24. REPORT FROM VILLAGE CLERK—No Report
25. UNFINISHED BUSINESS -None
26. NEW BUSINESS -None
27. PUBLIC COMMENT—8:22 p.m.—None
Mayor Johnson announced the Village Board would be going back into Executive Session following
the Village Board meeting,
28. ADJOURNMENT—Motion to adjourn the meeting at 8:23 p.m.
Moved by Trustee Feichter Seconded by Trustee Czamik
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Judith M. Keegan,Village Clerk
Mayor Craig B.Johnson
Page 6 of 6