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AGENDA
REGULAR VILLAGE BOARD MEETING
September 24, 2013
7:00 PM
1.CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION Pastor Curt Hansen Elk Grove Baptist Church
3.APPROVAL OF MINUTES OF September 10, 2013
4.MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: September 24, 2013 $577,782.82
6. CONSENT AGENDA
a. Consideration of a request(attached) from the Metropolitan Water Reclamation
District to waive engineering permit fees for the cleaning and lining of the deep sanitary
sewer along Oakton Street from Wildwood Road to Kent Avenue in the amount of
$57,255.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Community Development, recommending approval, is
attached.)
b. Consideration of a request to award a professional service contract to U.S. Digital Designs
of Tempe, AZ for the removal and replacement of the Fire Station 7 alerting system in the
amount of$33,562 from the Capital Projects Fund and $7,995 from the Foreign Fire Fund
for a total amount of$41,557.
(The current alerting equipment at Fire Station 7 is original to the building and is past its
operational life.
(In April 2013, Northwest Central (NWC) Dispatch selected U.S. Digital Designs to be the
manufacturer and installer of all core alerting equipment installed in N WC Dispatch
member fire stations.
(Northwest Central Dispatch has provided the Village with a repair proposal.
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(The new system selected by NWC improves alerting reliability, provides redundancy,
ensures that heart-saver pre-alert tones are initiated and complies with NFPA requirements
for dual link technology.
(U.S. Digital Designs has a record of exceptional customer service.
(Adequate funds are budgeted in the Capital Projects Fund ($33,562)and the Foreign Fire
Fund ($7,995) for a total amount of$41,557.
(A report from the Fire Chief, recommending approval, is attached.)
c. Consideration of a request to award a professional service contract to Pierce
Manufacturing of Weyauwega, Wl for corrosion repairs to Fire Engine #115 in the amount
of$105,205 from the Capital Replacement Fund.
(The Fire Department's Engine#115 has extensive corrosion on the frame rails, chassis,
service body, and cab.
(Pierce Manufacturing, the original manufacturer of the vehicle, has provided the Village
with a comprehensive repair proposal. .
(Fleet Services and Fire personnel have inspected the corrosion damage and the repair
proposal.
(Pierce warranties the frame for the life of the vehicle and will repair any other damage
found to the frame at no cost.
(The refurbishment work will extend the life of Fire Engine#115 for an additional 6 years.
(Adequate funds are budgeted in the Capital Replacement Fund.
(A report from the Fire Chief, recommending approval, is attached.)
d. Consideration to adopt Ordinance No. 3351 (attached) granting a variation to permit the
construction of a four foot (4') high fence that would extend approximately twenty-seven
(27') feet beyond a line extended from the nearest front corner of the adjacent single-
family residential lot for property located at 1794 Hampshire Drive.
(This item was previously discussed at the September 10, 2013 Village Board meeting and
currently appears under Unfinished Business.)
e. Consideration to grant a variation from the Municipal Code, Section 8-12B-1-1 D,
Easements, to permit the construction of a shed which will encroach two feet(2') into the
ten-foot (10') public utility easement at 518 Oak Street.
(The property owner is seeking a variation to construct a shed within a public utility
easement. Comcast, AT&T, Nicor, and ComEd have written letters (attached) granting
permission to encroach upon the easement.
(The Community Development Department has field checked this location for Village-
owned utilities in the easement. There are no Village utility conflicts in the easement.
(A report from the Director of Community Development, recommending approval, is
attached.)
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f. Consideration to adopt Ordinance No. 3352 (attached) granting a variation to permit the
construction of a structure that will join two (2) existing buildings on the property located
at 1100 Touhy Avenue and 1250 Touhy Avenue.
(This item was previously discussed at the September 10, 2013 Village Board meeting and
currently appears under Unfinished Business.)
g. Consideration to adopt Ordinance No. 3353 (attached) amending the Position
Classification and Salary Plan of the Village Code of the Village of Elk Grove Village.
(The Ordinance adds one (1)Police Officer position and adds one (1) temporary Police
Officer position.)
h. Consideration to adopt Ordinance No. 3354 an Ordinance amending Section 6-5-13 B of
the Elk Grove Village Code pertaining to the breeding of animals.
(The Judiciary, Planning and Zoning Committee met on July 22, 2013 to discuss the
number of Pets Per Household.
(A subsequent Committee of the Whole meeting was held on September 10, 2013
to review the recommendation of the Judiciary, Planning and Zoning Committee.
(The recommendation at Committee of the Whole was to adopt an Ordinance which limits
the total number of animal litters per household to two (2) per year.)
i. Consideration to adopt Resolution No. 47-13 (attached)determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 150 Gaylord Street.
(Reveliotis Law P.C., on behalf of their client Poulokefalos International LLC, (Applicant)
is seeking a Cook County Class 6B tax exemption for property located at 150 Gaylord
Street. ,
(The Applicant intends on purchasing the building and utilizing it for the Applicant's
plastic extrusion process.
(The subject property consists of an approximately 60,663 square foot building.
(The Applicant is a manufacturer and distributor of plastic products. Due to business
expansion, the Applicant intends to occupy the building and utilize it for manufacturing,
warehousing, and distribution creating sixty full timejobs.
(Poulokefalos International LLC is currently located in South Barrington and will move
the entire operation to Elk Grove Village.
(The Applicant has allotted $800,000 to $2,000,000 to refurbish the building including the
interior and exterior.
(Eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
occupation of an abandoned building for more than twenty-four(24)months continuous
vacancy with a purchase for value.
(Property approved for Class 6B status allows the owner of the property to have the
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assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
j. Consideration to adopt Resolution No. 48-13 authorizing the Mayor and Village Clerk to
execute an Intergovernmental Agreement Between the Village of Elk Grove Village and
DuPage County for the Modification of the Busse Woods Dam.
(The Agreement provides funding for the optimization of flood control storage along Salt
Creek, as well as funding for the final design and preparation of final construction plans
and specifications for modifications to the Busse Woods Dam.
(DuPage County has agreed to provide the Village with $98,000 toward both studies.
(DuPage County has also requested that eight(8) DuPage municipalities, benefiting from
the dam modification project, each contribute an additional $12,250 toward the studies,
for a potential total contribution of$196,000. The municipalities will be added to the
agreement by an amendment.
(All contributions above $83,480 will be applied toward the Village's contract for the
preparation of final construction plans, specifications and permits.
(DuPage County plans to approve the agreement on October 8, 2013.
(A report from the Director of Community Development, recommending approval, is
attached.)
k. Consideration to award a professional service contract(attached) to Wills Burke Kelsey
Associates, Ltd. of St. Charles, IL for final engineering services for modeling and
optimization of Salt Creek flood control structures in conjunction with the Busse Woods
Dam Modification Project, in an amount not to exceed $83,480 from the Water/Sewer
Fund.
(The contract with Wills Burke Kelsey Associates, Ltd. includes modeling of Salt Creek to
determine how the Busse Woods Dam will operate in conjunction with other flood control
facilities in DuPage County.
(This task is required in order to complete the design and obtain local sign-offs for the
Busse Woods Dam Modification Project.
(Adequate funds are budgeted in the Water/Sewer Fund.
(A report from the Director of Community Development, recommending approval, is
attached.)
7.REGULAR AGENDA
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Kathleen Way Storm Sewer Improvements
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9.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner
a. Door-to-Door Solicitors Ordinance
b. Pets Per Household
c. Special Events Policy
10.PERSONNEL COMMITTEE -Trustee Franke
11.RECYCLING&WASTE COMMITTEE -Trustee Feichter
12.INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
c. Channel 6 Viewership Survey
13.CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15.YOUTH COMMITTEE -Trustee Franke
16.PARADE COMMITTEE -Trustee Czarnik
17.HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE -Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19.SPECIAL EVENTS COMMITTEE- Mayor Johnson
20.TOUR OF ELK GROVE UPDATE - Mayor Johnson
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21.PLAN COMMISSION -Village Manager Rummel
a. PC Docket 12-8 - Public Hearing to consider a text amendment to Section 7E-3:A
pertaining to Special Uses in Industrial Districts to permit indoor teaching and training
facilities for a variety of sports and athletic disciplines. (PH 11-28-2012)
b. PC Docket 13-2 - Public Hearing to consider a petition for a Special Use Permit for the
operation of an automobile showroom for internet based sales on property located at 2645
American Lane. (PH 9-11-2013)
22.ZONING BOARD OF APPEALS-Village Manager Rummel
23.REPORT FROM VILLAGE MANAGER
24. REPORT FROM VILLAGE CLERK
25. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents for a variation from the Elk Grove
Village Zoning Ordinance as it pertains to permitted locations for fences in residential
zoning districts on property located at 1794 Hampshire Drive.
b. Village Attorney - Prepare the necessary documents for a variation from the provisions of
the Elk Grove Village Zoning Ordinance as it pertains to side yard setback requirements
to permit the construction of a structure that will join two existing buildings on property
located at 1100 Touhy Avenue and 1250 Touhy Avenue.
26. NEW BUSINESS
27.PUBLIC COMMENT
28.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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