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MINUTES
REGULAR VILLAGE BOARD MEETING
September 24, 2013
1. CALL TO ORDER—7:04 p.m.—Roll Call
Present: Mayor Craig B. Johnson, Trustees Nancy J. Czamik, Patton L. Feichter, Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno
A Quorum was present
Also Present: Assistant Village Manager Joseph T. Carey, Village Attorney George B.
Knickerbocker and Village Clerk Judith M. Keegan
2. PLEDGE OF ALLEGIANCE
INVOCATION - Pastor Curt Hansen, Elk Grove Baptist Church
Mayor Johnson announced that the Community Character Coalition will be hosting the annual
Celebration of Character on September 27, 2013 at the Pavilion from 5:00 p.m. to 7:00 p.m.
3. APPROVAL OF MINUTES OF September 10, 2013
Motion to approve the Minutes of the Regular Village Board Meeting held on September
10, 2013 as submitted and dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czamik
VOICE VOTE
MOTION CARRIED
4. MAYOR& BOARD OF TRUSTEES' REPORT- Mayor Johnson attended the following
meetings and events:
September 12, 2013 —Mayor Johnson and Trustee Petri attended a S WANCC stakeholder update
meeting at the Arlington Heights Village Hall.
September 17, 2013 —New Business Meet & Greet
September 19, 2013 —Filmed a Channel 6 update on the Busse Woods Bike Trail bridge. The
bridge is scheduled to be completed by next Spring.
Mayor Johnson introduced Joe Carey, Assistant Village Manager, in attendance for the Village
Manager.
The Mayor announced that it is official that the Tour of Elk Grove will no longer take place.
Word was received from the USA Cycling Federation and UCI that Utah will be given the
Monday date. Mayor Johnson thanked the residents and the sponsors for the past eight years.
Channel 6 will be showing replays of this year's race starting in October.
With the cancellation of the bike race, the Summer Concert series will be expanded to five
concerts. Next year concerts will be held on Tuesday nights in July. They will take place on
July 1, 8, 15, 22 and 29, 2014. The concerts will be bigger and better. The line-up will be
announced in the near future. The concerts are presented in partnership with the Park District.
Mayor Johnson asked that staff remove Tour of Elk Grove Update from the Agenda and replace
it with Mid-Summer Classics Concert Update.
Mayor Johnson commented on recent news articles about O'Hare expansion. Everything the
Village predicted would happen is coming true. O'Hare recently received ten million dollars in
funding for an engineering study of the Lima Lima taxiway. The Village stated a long time ago
that the taxiway would have to be built to avoid a forty-five minute plane ride to get from the
northern runway to the terminal.
When O'Hare expansion first began, Chicago stated the project would cost five billion dollars.
The project is now at nine billion dollars and that is without two runways being designed,
engineered and built. In 2003 the Village did an analysis and found the expansion would cost
approximately fifteen to twenty billion dollars. The Village numbers look like they were right on
target.
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There was an article in the Daily Herald by Marni Pyke about the noise contours of O'Hare. The
noise contours will change with the new Johannes Cemetery located runway. There will be more
noise impact in Park Ridge and Wood Dale and less aircraft noise in Elk Grove, Franklin Park
and Northlake.
Mayor Johnson announced the Village won its third National Award for the Tour of Elk Grove
broadcast. The Tour of Elk Grove is broadcast nationally, not just locally, by Comcast. The
award was for the 2012 bike race. Mayor Johnson thanked Dobson and Special Events
Management.
Trustee Prochno attended the annual VFW picnic on September 22, 2013. This year the VFW is
celebrating their 50`h Anniversary. Trustee Prochno congratulated them on their Anniversary and
a great picnic.
The Farmer's Market is held on the Village Green on Saturday mornings. The Farmer's Market
is supported by the Village but was organized and started by one family, Jack and Connie Groat
and their daughter Monika Montemayer with the help of Village Clerk, Judy Keegan. The Elk
Grove Farmer's Market is a not-for-profit corporation. Profits from the Market are given to local
food banks to help the community. Today the four of them delivered four skids of food and a
check for$1,000 to the Elk Grove Township Food Pantry and one skid of food and a check for
$500 to the St. Nicholas Episcopal Church Food Pantry from the proceeds of the Market.
The Farmer's Market hosted a customer and vendor appreciation event on September 14, 2013.
One thousand ears of corn were cooked and distributed to attendees. A flash mob dance also
took place that day.
On October 12, the last day of this year's Farmer's Market, Halloween will be celebrated. There
will be trick or treats from all'the vendors, free donuts and drinks, and children can make
caramel apples. At last week's Market the Garden Club sponsored"Make your own Scarecrow"
for the children.
Trustee Feichter encouraged everyone to attend the "Celebration of Character" sponsored by the
Community Character Coalition on Friday, September 27, 2013 at the Pavilion from 5:00 p.m. to
7:00 p.m. Trustee Feichter asked that everyone bring a canned good donation.
Trustee Lissner and Trustee Petri attended a ribbon cutting on September 12, 2013 at IMEX on
Morse Avenue. IMEX consolidated two locations, one in Elk Grove and one in Itasca, into one
larger facility in Elk Grove. IMEX used to be Pitney Bowes International Services. They
distribute over forty million pounds of parcel print material and critical communications to
numerous countries yearly.
This past Friday Trustee Lissner was collecting for the Knights of Columbus in front of Seven
Eleven at Biesterfield Road and Arlington Heights Road and was disturbed to see the amount of
cars that were left idling while the drivers entered the store.
On September 18, 2013 Trustee Lissner attended the Joint Action Water Agency (JAWA)
meeting. Discussion is still ongoing about an Agreement with the Tollway for the movement of
the JAWA pipeline due to the expansion of the Jane Adams Tollway. A special meeting is going
to be held in early November. Trustee Lissner will provide a more complete report following
that meeting.
Trustee Czarnik represented Mayor Johnson and the Village Board at the 100°i birthday of
Catherine Anselmo on September 21, 2013.
The 7 1 annual Frank J. Czarnik Memorial Golf Outing will take place on Saturday, October 5,
2013. The golf outing provides four$1,000 scholarships for Elk Grove Village students.
Everyone is invited to participate.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the September 24,2013 Accounts Payable Warrant in the amount of
$577,782.82.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
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6. CONSENT AGENDA
a. Authorization of a request from the Metropolitan Water Reclamation District to waive
engineering permit fees for the cleaning and lining of the deep sanitary sewer along
Oakton Street from Wildwood Road to Kent Avenue in the amount of$57,255.
b. Authorization of a request to award a professional service contract to U.S. Digital Designs
of Tempe, AZ for the removal and replacement of the Fire Station 7 alerting system in the
amount of$33,562 from the Capital Projects Fund and $7,995 from the Foreign Fire Fund
for a total amount of$41,557.
c. Authorization of a request to award a professional service contract to Pierce
Manufacturing of Weyauwega, WI for corrosion repairs to Fire Engine #115 in the amount
of$105,205 from the Capital Replacement Fund.
d. Adopt Ordinance No. 3351 entitled "AN ORDINANCE GRANTING A VARIATION OF
SECTION 3-7:D(3) OF THE ZONING ORDINANCE TO PERMIT THE
CONSTRUCTION OF A FOUR FOOT (4') HIGH FENCE THAT WOULD EXTEND
APPROXIMATELY TWENTY-SEVEN (27') FEET BEYOND A LINE EXTENDED
FROM THE NEAREST FRONT CORNER OF THE ADJACENT SINGLE-FAMILY
RESIDENTIAL LOT FOR PROPERTY LOCATED AT 1794 HAMPSHIRE DRIVE"
e. Authorization to grant a variation from the Municipal Code, Section 8-1213-1-1 D,
Easements, to permit the construction of a shed which will encroach two feet(2') into the
ten-foot (10') public utility easement at 518 Oak Street.
f Adopt Ordinance No. 3352 entitled "AN ORDINANCE GRANTING A VARIATION OF
SECTIONS 3-7:1)(1) AND 7-1 OF THE ZONING ORDINANCE WHICH PERTAIN TO
STRUCTURES LOCATED IN THE TEN FOOT SIDE YARD AREA OF PROPERTY
IN AN I-2 ZONING DISTRICT TO PERMIT THE CONSTRUCTION OF A
STRUCTURE THAT WILL JOIN TWO (2) EXISTING BUILDINGS ON PROPERTY
LOCATED AT 1100 TOUHY AVENUE AND 1250 TOUHY AVENUE, ELK GROVE
VILLAGE"
g. Adopt Ordinance No. 3353 entitled"AN ORDINANCE AMENDING POSITION
CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE
(POLICE OFFICER-POLICE DEPARTMENT)"
h. Adopt Ordinance No. 3354 entitled"AN ORDINANCE AMENDING SECTION 6-5-13
B OF THE ELK GROVE VILLAGE CODE PERTAINING TO THE BREEDING OF
ANIMALS"
i. Adopt Resolution No. 47-13 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICAITON ORDINANCE AS AMENDED
FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 150 GAYLORD
STREET, ELK GROVE VILLAGE, ILLINOIS"
j. Adopt Resolution No. 48-13 entitled "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE COUNTY OF DU PAGE AND THE VILLAGE OF
ELK GROVE VILLAGE, BUSSE WOODS DAM AND SALT CREEK WATERSHED
FLOOD CONTROL PROJECT"
k. Authorization to award a professional service contract to Wills Burke Kelsey Associates,
Ltd. of St. Charles, IL for final engineering services for modeling and optimization of Salt
Creek flood control structures in conjunction with the Busse Woods Dam Modification
Project, in an amount not to exceed $83,480 from the Water/Sewer Fund.
Mayor Johnson asked if staff members or Village Trustees had any comments or questions
regarding the Consent Agenda. There were none. The Mayor asked if anyone in the audience
wished to address the Board regarding any items on the Consent Agenda. No Response.
Motion to approve Consent Agenda items "a through k."
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
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7. REGULAR AGENDA
a. Approve a sign variation for the Veterans of Foreign Wars (VFW) Post 9284 located at 400
E. Devon Avenue.
Item Proposed Permitted by Variation
Ordinance Requested
Sign Area 160 Square Feet 45 Square Feet 115 Square Feet
Terry Tomaso, representing the VFW was present in the audience and the Community
Development Department recommended approval of the new sign. The sign is a manual
monumental sign, not electronic. Mayor Johnson asked if any of the Trustees had any questions
or concerns. There were none.
Motion to approve a sign variation for the Veterans of Foreign Wars (VFW) Post 9284
located at 400 E. Devon Avenue.
Moved by Trustee Lissner Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Mayor Johnson advised Mr. Tomaso that the sign can be installed once the proper permitting is
obtained and permit fees will be waived since they are a not-for-profit organization. Mr. Tomaso
thanked the Mayor and Village Board. Mr. Tomaso invited everyone to attend the Veteran's
Day Celebration on Monday, November 11, 2013.
Trustee Prochno commended staff for making the sign variation a priority and getting it on the
Agenda at the last minute. The VFW was under time constraints to get the new sign installed
before the Veteran's Day Celebration.
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri—No Report
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner provided an
update on each of the Agenda items. It was decided that the information provided on the Village
website about Door-to-Door Solicitors would also be a part of Channel 6 programming.
There was an Ordinance on tonight's Consent Agenda for the Pets Per Household, limiting the
number of litters per household per year. The item will remain on the Agenda until a
recommendation is received from staff on an additional item that addresses contracting a
trapping service for animal nuisances instead of the use of Village trapping cages.
The Committee met today to discuss the Special Events Policy. Joe Carey, Assistant Village
Manager, is going to put together a list of all the known events that take place in the Village to
use as a framework to work the policy around. Subsequent meetings will be taking place for
further discussion.
10. PERSONNEL COMMITTEE - Trustee Franke—No Report
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter—The leaf pick up program
will be starting on October 7, 2013. The schedule for pick up is available in the Village
Newsletter. Rake only leaves into the street, no branches or grass clippings. Leaves should be
raked into the street after 3:00 p.m. the day before collection and by 7:00 a.m. the day of
collection. Parking in the street will be prohibited on the day of collection from 7:00 a.m. until
the leaves are removed. Leaves should be placed two feet away from the curb.
Trustee Feichter stated he has noticed more and more households putting their garbage out days
before their scheduled collection. It gives a bad impression of the Village. Garbage should not
be put out until after 6:00 p.m. the day before collection.
12. INFORMATION COMMITTEE - Trustee Prochno—The Committee met at 4:00 p.m. this
afternoon to discuss an on-line survey for Channel 6. The survey will consist of twelve
questions to determine what programs are being watched, what time of day people are watching,
and what other types of programming people would like to see.
The Committee has taken into account that an on-line survey may not be feasible for a lot of the
senior viewers so hard copies of the survey will be available at all the senior complexes within
the community, the Pavilion, Village Hall and the Library.
There are monthly Channel 6 program schedules available to residents at Village Hall, the
Pavilion and the Library.
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13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri—No Report
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - T stees
Lissner/Petri—Item i on the Consent Agenda was for a Class 6B classification for a company
moving into the Village from South Barrington. They will be occupying a building on Gaylord
Street and spending eight hundred thousand dollars to two million dollars to buy and refurbish
the building. They will be brining sixty new employees to the Village
The railroad crossing on Busse Road has been completed. They are still working on Busse Road
but the project is moving along and should be finished shortly.
15. YOUTH COMMITTEE - Trustee Franke—The next teen dance will be on Saturday,
October 19, 2013 at the Pavilion from 7:00 p.m. to 10:00 p.m.
16. PARADE COMMITTEE - Trustee Czarnik—Next year the annual Hometown Parade will
be held on Saturday,June 14, 2013. The Committee is looking for themes and nominat?,ons for
Grand Marshall. The next meeting of the Parade Committee is Monday, October 7, 2013 at 5:30
p.m.
17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik
Mary Cox is the September Community Spirit winner. Mary has been a lifelong voluntecf in Elk
Grove Village. She has volunteered at the Library, the concession stand for Elk Grove Bdys
Football and for over thirty years at Alexian Brothers Hospital.
Nominating someone for the Community Spirit Award is a great way to say thank you and
recognize someone for doing a good deed. Forms are available at Village Hall, the Library, the
Pavilion, Jarosch Bakery and on the Village website.
18. LIQUOR COMMISSION - Mayor Johnson—No Report
19. SPECIAL EVENTS COMMITTEE - Mayor Johnson—The next special event will be the
Tree Lighting Ceremony on November 29, 2013 at 5:30 p.m. Nanei Vanderweel, former Village
Trustee and Township Trustee and recently retired Township Supervisor is the special guest that
will help flip the switch.
20.TOUR OF ELK GROVE UPDATE - Mayor Johnson—No Report and this item will be
removed from future agendas and be replaced by Mid-Summer Classics Concert Update.
21. PLAN COMMISSION—No items
22. ZONING BOARD OF APPEALS—No items
23. REPORT FROM VILLAGE MANAGER—No Report
24. REPORT FROM VILLAGE CLERK—No Report
25. UNFINISHED BUSINESS—The two items of Unfinished Business may be removed. They
appear on the Consent Agenda as items d and f.
26.NEW BUSINESS -None
27. PUBLIC COMMENT—7:44 p.m. —Mr. Paul Petzold complimented the new format of the
Village Board Agenda.
28. ADJOURNMENT—Motion to adjourn the meeting at 7:45 p.m.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Franke, Lissner, Petri, Prochno, Czamik, Feichter
NAYS: None
MOTION CARRIED
Judith M. Keegan, Village Clerk
Mayor Craia B. Johnson
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