HomeMy WebLinkAboutAGENDA - 10/22/2013 - VILLAGE BOARD AGENDA i
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AGENDA
REGULAR VILLAGE BOARD MEETING
October 22, 2013
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (Pastor Cema Castro Rand, Prince of Peace United Methodist Church)
3.APPROVAL OF MINUTES OF October 8, 2013
4. MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: October 22, 2013 $692,352.77
6.CONSENT AGENDA
a. Consideration of a request from the VFW Post 9284 to waive permit fees to replace the
free-standing sign located at 400 E. Devon Avenue in the amount of$250.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Community Development, recommending approval, is
attached.)
b. Consideration to grant a variation from the Municipal Code, Section 8-1213-1-I1),
Easements, to permit the construction of a shed which will encroach five feet (5') into the
ten-foot(10') public utility easement at 246 Placid Court.
(The property owner is seeking a variation to construct a shed within a public utility
easement. Comcast, AT&T, Nicor, and ComEd have written letters (attached) granting
permission to encroach upon the easement.
(The Community Development Department has field checked this location for Village-
owned utilities in the easement. There are no Village utility conflicts in the easement.
(A report from the Director of Community Development, recommending approval, is
attached.)
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c. Consideration to award a purchase contract through the Illinois Department of Central
Management Services to Cargill Incorporated Salt Division of North Olmsted, OH, for the
delivery of 3,360 tons of bulk rock salt in the amount of$181,642.
(The Village Board on March 26, 2013 approved a joint purchasing requisition through the
Illinois Department of Central Management Services (CMS) to procure 2,800 tons of bulk
rock salt with the option to order an additional 20 percent, for a total of 3,360 tons.
(On September 1, 2013, the Village was notified by CMS that bulk rock salt had been
secured for all joint purchasing participants at favorable bid prices.
(CMS obtained a price of$54.06 per ton from Cargill Incorporated Salt Division of
North Olmsted, OH for the Village's requisition at a total proposed cost of$181,642.00 for
a total of 3,360 tons.
(This is a decrease of 15.6 percent from last year's price of$64.04 per ton.
(The Public Works Department currently has a supply of approximately 2,300 tons in
storage.
(The CMS contract requires a minimum purchase of 2,800 tons to be purchased and allows
for an additional 20 percent to be purchased at the same unit price, for a total of 3,360
tons, if necessary to manage a heavy winter snowfall total.
(Adequate funds are available in the General Fund to purchase 3,360 tons of bulk rock
salt.
(A report from the Director of Public Works, recommending approval, is attached.)
d. Consideration to accept the Comprehensive Annual Financial Report (CAFR) for the
Fiscal Year ended April 30,2013.
(The Comprehensive Annual Financial Report represents the findings of the annual audit
as performed by the independent auditor Lauterbach & Amen, LLP.
(The CAFR was recently completed and distributed.
(A report from the Director of Finance, recommending approval, is attached.)
e. Consideration of the following:
• To increase the Fiscal Year 2014 Water/Sewer Fund in the amount of$562,571.00;
• To transfer funds from the Fiscal Year 2014 Water/Sewer Fund to the Capital Projects
Fund in the amount of$562,571 to reimburse for storm water improvement projects
initially funded by the Capital Projects Fund;
• To increase the Fiscal Year 2014 General Fund in the amount of$1,400,000 for
purposes of providing funding for capital projects in the Capital Projects Fund;
• To transfer funds from the Fiscal Year 2014 General Fund to the Capital Projects Fund
in the amount of$1,400,000; and
• To increase the Fiscal Year 2014 Capital Projects Fund in the amount of
$3,500,000.00.
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(The Capital Projects Fund previously assumed costs associated with storm water
mitigation including the Busse Woods Dam Project. The transfer from the Water/Sewer
Fund to the Capital Projects Fund will reimburse the Capital Projects Fund for those
previously approved and expended costs.
(The Capital Projects Fund is utilized to fund long-term infrastructure type projects such
as the rear yard drainage improvement program, roadway reconstruction projects, facility
modifications/renovations, and similar infrastructure projects.)
f. Consideration to adopt Ordinance No..335fgranting a variation to permit the construction
of a six foot(6) high fence extending approximately eight feet (8') beyond the nearest
front corner of the principal building located on an adjacent single-family residential lot
for property located at 756 Delphia Avenue.
(This item was previously discussed at the October 8, 2013 Village Board meeting and
currently appears under Unfinished Business.)
g. Consideration to adopt Resolution No. 51-13 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 575 Lively Boulevard.
(The Law Offices of Sarnoff and Baccash, on behalf of their client Masterpiece
Acquisitions, LLC (Applicant), is requesting a Cook County Class 6B property tax
exemption for 575 Lively Boulevard.
(The Applicant intends on purchasing the building and leasing it to a related entity,Ace
Computers, for the purposes of assembly, warehousing, and distribution of computers for
the government and education markets.
(Ace Computers will be relocating its entire operation from Arlington Heights.
(Ace Computers will also relocate its eighteen person workforce with plans to add one to
three new additional full time jobs.
(The subject property consists of an approximately 15,000 square foot building that has
been vacant since January of 2012. The Applicant has allotted $25,000 for building
improvements.
(The Applicant is applying for the Class 6B based on the occupation of an abandoned
building for less than twenty-four(24) months continuous vacancy with a purchase for
value and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
h. Consideration to adopt Resolution No. 52-13 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 2200 Estes Avenue.
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(The Law Offices of Liston&Tsamilis, on behalf of Arkman Logistics (Applicant) is
seeking a Cook County Class 6B tax exemption for property located at 2200 Estes Ave.
(The Applicant is an international logistics company and intends on purchasing the
building for the warehousing and distribution of air and freight cargo.
(The subject property consists of an approximately 53,670 square foot building which has
been 100% vacant since February of 2013.
(Arkman Logistics is currently located in Des Plaines and will be moving its entire
operation to the new building bringing five full time jobs.
(The Applicant has allotted $300,000 to refurbish the building including adding an
additional dock and improving the office area.
(Eligibility requirements for Class 6B status are new construction, substantial renovation
or buildings that have been vacant for a period of time. This site qualifies as it involves
occupation of an abandoned building for less than twenty-four(24) months continuous
vacancy with a purchase for value and special circumstances.
(Property approved for Class 613 status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25%of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
i. Consideration to adopt Resolution No.53-13 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 900 Lee Street.
(Buck's Inc. (Applicant) is seeking a Cook County Class 6B property tax exemption for
property located at 900 Lee Street.
(The Applicant is located in Omaha,Nebraska, with retail and wholesale operations in St.
Louis and throughout the greater Chicago area.
(Buck's Inc. will utilize this location for their Illinois Headquarters which will include
corporate offices, warehousing, and distribution.
(The Applicant will initially employ eight full time people with ten additional jobs to be
added over the next two years.
(The property consists of a 16,000 square foot building.
(The Applicant has allotted $800,000 to refurbish the building.
(Eligibility requirements for Class 6B status are new construction,substantial renovation
or buildings that have been vacant for a period of time. This site qualifies as it involves
occupation of an abandoned building for less than twenty-four(24) months continuous
vacancy with a purchase for value and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25%of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
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7. REGULAR AGENDA
B.CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
a. Water Meter Replacement Program
b. Kathleen Way Storm Sewer Improvements
9. JUDICIARY,PLANNING AND ZONING COMMITTEE -Trustee Lissner
a. Door4o-Door Solicitors Ordinance
b. Pets Per Household
c. Special Events Policy
10. PERSONNEL COMMITTEE-Trustee Franke
11. RECYCLING &WASTE COMMITTEE-Trustee Feichter
12.INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
c. Channel 6 Viewership Survey
13.CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15. YOUTH COMMITTEE-Trustee Franke
16. PARADE COMMITTEE - Trustee Czarnik
17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE-Trustee Czarnik
18. LIQUOR COMMISSION- Mayor Johnson
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19.SPECIAL EVENTS COMMITTEE- Mayor Johnson
20. MID-SUMMER CLASSICS CONCERT UPDATE- Mayor Johnson
21. PLAN COMMISSION-Village Manager Rummel
a. PC Docket 12-8 - Public Hearing to consider a text amendment to Section 7E-3:A
pertaining to Special Uses in Industrial Districts to permit indoor teaching and training
facilities for a variety of sports and athletic disciplines. (PH 11-28-2012)
b. PC Docket 13-2 - Public Hearing to consider a petition for a Special Use Permit for the
operation of an automobile showroom for internet based sales on property located at 2645
American Lane. (PH 9-11-2013)
22. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 13-9 -Public Hearing to consider a petition for a variation from the
provisions of the Elk Grove Village Zoning Ordinance as it pertains to the allowable size
for a storage shed on the property located at 246 Placid Court. (PH 10-10-2013)
b. ZBA Docket 13-10 - Public Hearing to consider a petition for a variation from the
provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations
of pools in residential zoning districts on the property located at 1201 Maple Lane(PH
10-24-2013)
23. REPORT FROM VILLAGE MANAGER
24.REPORT FROM VILLAGE CLERK
25.UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents for a variation from the provisions of
the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in
residential zoning districts on the property located at 756 Delphia Avenue.
26. NEW BUSINESS
27. PUBLIC COMMENT
28.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,.preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
October:22,2013
7:00 PM
6.CONSENT AGENDA
j. Consideration of a request<attached) from Queen of the Rosary located at 750 Elk Grove
Boulevard, to waive fees for a temporary Class A Liquor License and a Food Caterer's
License in the amount of$3,000.00 for the Parents Club Ladies Night Out on October.25,
2013.
(The fee for a Class A Liquor License is$2,900.00 and the fee for a Food Caterer's License
is$100.00.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.)
k. Consideration to waive the formal bidding procedures and award a professional
service contract to the lowest responsive and responsible proposer Swallow Construction,
Inc. of Downers Grove, IL for the emergency Thomdale Avenue Watermain replacement
in the amount of$95,778.75 from the Water and Sewer Fund.
(Significant repeated failures were observed on October 7 and October 8 during watermain
repairs.
(The nature of the failures indicated that replacement of the pipe was warranted and the
recommendation was made to pursue replacement prior to winter.
(Due to the necessity of the work required, a request to waive the formal bidding
procedures and award a contract to perform emergency watermain replacement based on
proposals is requested.
(On Friday, October 18, 2013, the Village opened sealed proposals for the 2013 Thomdale
Avenue Watermain Improvement. A total of five (5) contractors obtained bid documents,
with four(4) submitting a proposal on the project.
(The lowest responsive and responsible proposal was received from Swallow Construction,
Inc. of Downers Grove, IL in the amount of$95,778.75
(The improvement consists of furnishing and installing 355 feet of 8"ductile water main, 6
- residential services, pavement restoration, and landscape restoration along Thorndale
Avenue. The project is anticipated to begin construction in Novemtber of 2013.
(Adequate funds are available in the Water and Sewer Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
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I. Consideration of the following:
• To increase the FYI 2013-14-Capital Replacement Fund budget in the amount of
$102,000.00; and
• To award a purchase contract through the State of Illinois CMA Joint Purchasing
Contract to the lowest responsive and responsible bidder, Wright Automotive of
Hillsboro, IL for the purchase of six-(6)total 2014 Dodge Avenger inspector vehicles.
{The Village has standardized on the Dodge Avenger fleet vehicle for inspectors. Dodge
recently announced the cut-off date for the 2014 orders is November 8. The Village has
found the vehicles to offer superior fuel mileage, 5 year/100,000 mile warranty, sufficient
roominess for necessary equipment, and it has become Village brand. The vehicles being
replaced are old model Crown Victoria's with high mileage and V8 engines.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before .
the meeting.
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