Loading...
HomeMy WebLinkAboutAGENDA - 11/19/2013 - VILLAGE BOARD AGENDA wv� . F 'PFr•rru�a.ru` AGENDA REGULAR VILLAGE BOARD MEETING November 19, 2013 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF October 22, 2013 4. MAYOR&BOARD OF TRUSTEES' REPORT S.ACCOUNTS PAYABLE WARRANT: October 31, 2013 $ 609,882.38 November 19, 2013 $1,009,479.94 6. CONSENT AGENDA a, Consideration to hold the Regular Village Board Meetings at 7:00 p.m. in 2014 on the second and fourth Tuesday of the month with the following exceptions: • March— add a March 18, 2014 Budget Meeting for budget purposes at 6:00 p.m.; • June —hold one Regular Village Board Meeting to convene on June 17, 2014 at 7:00 p.m.; • July—hold one Regular Village Board Meeting to convene on July 15, 2014 at 5:00 p.m.; • August—hold one Regular Village Board Meeting to convene on August 19, 2014 at 7:00 p.m.; • November—hold one Regular Village Board Meeting to convene on November 18, 2014 at 7:00 p.m.; and • December—hold one Regular Village Board Meeting to convene on December 16, 2014 at 7:00 p.m. (Start times may be adjusted due to elections or special events such as the Mid-Sumner Classics Concert Series. (This schedule follows the past practice of the Village Board to hold only one meeting during the months of June, July, August, November and December.) Page 1 of 10 b. Consideration of a request from the Living Hope Church at 777 Meacham Road to waive building permit fees in the amount of$50 for two (2) temporary banners. (It has been past practice of the Village Board to grant fee waivers for governmental and nonprofit organizations. (A report from the Director of Community Development, recommending approval, is attached.) c. Consideration of a request from the Elk Grove Instrumental Music Association to waive permit fees in the amount of$200 for a holiday tree and wreath sale commencing on November 29, 2013 at Elk Grove High School located at 500 W. Elk Grove Boulevard. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Elk Grove Instrumental Music Association utilizes this sale as a fundraiser for the band and orchestra programs at Elk Grove High School. (A report from the Deputy Director of Finance, recommending approval, is attached.) d. Consideration of a request from the Schaumburg Township Elementary School Foundation to waive permit fees in the amount of$200 associated with a holiday tree sale commencing on November 29, 2013 at Mallard Crossing located at 855 Meacham Road. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) e. Consideration of a request from the Elk Grove Park District to waive building permit fees in the amount of$63 l for the construction of a new furnace room at the Farmhouse Museum located at 399 Biestertield Road. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) f. Consideration to concur with the 2013 combined Village and Library property tax levy determination of $23,587,724 minus the proposed abatements of $2,456,004 for a total levy of determination of $21,131,720 which includes a 0% change in the Village's tax levy. (This will be the seventh consecutive year that the Village Board is holding the line on property taxes. The Village portion of the tax levy is down ($1,404) from last year. (The Library request is down ($14,062) from last year. (A report from the Director of Finance, recommending approval, is attached.) Page 2 of 10 g. Consideration to award a professional services contract to MTI Construction Services for construction management services within the Municipal Complex in the amount of $25,000 from the Capital Projects Fund. (Over the past several years, the Village has implemented a series of organizational changes in an effort to right size Village operations to make them more efficient and effective in dealing with the public. (As a result of the organizational changes, several minor building modifications will need to take place in an effort to accommodate the redistribution of staff. (It is recommended that the Village engage MTI Construction Services to oversee the various modifications that are to take place. (MTI is familiar with the Village's facilities as they previously served as the construction manager for the Village's original Municipal Building, the new Administration& Public Safety Complex construction project, the Village Green rehabilitation, and Council Chambers renovation project. (MTI has provided exceptional services with the construction management of the original Municipal Building, Administration & Public Safety Complex, Village Green rehabilitation, and Council Chambers renovation projects. (The renovation work is anticipated to begin in December and to be completed before the end of March.) h. Consideration of a request to award a purchase contract to the lowest responsive and responsible bidder, Air One Equipment, Inc. of South Elgin, IL for the purchase of sixty (60) MSA High Pressure SCBA Carbon Cylinders in an amount not to exceed $41,700 from the General Fund. (On Thursday, October 24, 2013, the Village opened sealed bids for the purchase of sixty (60) MSA High Pressure SCBA Carbon Cylinders. (A total of three (3) vendors received bid documents and each submitted bids. (The lowest responsive and responsible bid was received from Air One Equipment, Inc. of South Elgin, IL in the amount of$41,700. (This is year one of a planned two year replacement of all of the Fire Department air pack cyclinders, which have a 15-year service life. (Adequate funds are available in the General Fund. (A report from the Fire Chief, recommending approval, is attached.) i. Consideration of a request to award a professional service contract to St. Aubin Nursery of Kirkland, IL for parkway tree planting as part of the Emerald Ash Borer Program in the amount of$78,000 from the Recycling Fund. (On March 13, 2012, the Village Board adopted Ordinance No. 3291 amending agreements with St. Aubin Nursery for tree harvesting and planting as a result of the Emerald Ash Borer infestation. (The agreement provided for a tree planting cost of$130 per tree until 2016. Page 3 of 10 (A total of 600 Ash trees need to be replanted from Fall 2013 through the end of the current fiscal year at a cost of$78,000. (Sufficient funds are available in the Recycling Fund. (A report from the Director of Public Works, recommending approval, is attached.) j. Consideration to award a sole source contract to Alumital Corporation of Elk Grove Village, IL for curtain wall furnishing and installation for the Administration& Public Safety Complex in the amount of$94,700 from the Capital Projects Fund. (Alumital is the only distributor and installer of this specific product in the Chicago metropolitan area. (Alumital provided their services during the construction management of the Administration & Public Safety Complex, and their work was found to be satisfactory. (Adequate funds are available in the Capital Projects Fund.) k. Consideration to award a construction contract to the most responsive and responsible bidder, Robinette Demolition, Inc. of Oakbrook Terrace, IL for the demolition of the old Fire Administration Building/Village Library at 901 Brantwood Avenue, in an amount not to exceed $146,250 from the Capital Projects Fund. (The contract with Robinette Demolition, Inc. includes removal and disposal of the building, as well as remediation of any material containing asbestos. (The field will be properly graded and restored to grass in the spring under a separate contract, which will be bid over the winter. (Adequate funds are budgeted in the Capital Projects Fund. (A report from the Director of Community Development, recommending approval, is attached.) 1. Consideration to award a professional services contract with Civiltech Engineering of Itasca, IL for design engineering on various drainage improvements throughout the Business Park in the amount of$240,160 from the Water& Sewer Fund. (In June of 2012, the Village Board approved a contract with Civiltech Engineering and WBK Engineering for an initial drainage study to identify needed improvements to the storm water ditches and culvert system within the Business Park. (Civiltech Engineering, Inc. submitted a proposal to provide the necessary design engineering services for several identified projects. (Projects include channel improvements along Bond Street and Criss Circle, channel and culvert improvements at Lively Boulevard and Crossen Avenue, culvert replacement at Howard Street, Brummel Street, Louis Avenue, Lunt Avenue and at three railroad crossings north and south of Lunt Avenue. (A report from the Director of Public Works, recommending approval, is attached) in. Consideration to waive the formal bidding process and award a construction contract to Randini Inc. of Hanover Park, IL for general carpentry services within the Municipal Complex in the amount of$80,045 from the Capital Projects Fund. Page 4 of 10 (Over the past several years, the Village has implemented a series of organizational changes in an effort to right size Village operations to make them more efficient and effective in dealing with the public. (As a result of the organizational changes, several minor building modifications will need to take place in an effort to accommodate the redistribution of staff. (Examples of work being conducted include demolition, framing and drywall, installation and relocation of several doors, re-installation of ceiling tiles, flooring, and painting. (A waiver of the formal bidding process is being sought due to the scope of work being requested. While there are a number of projects, the scope of work of those projects is small. (To solicit bids, architectural drawings of the various projects would be required. It has been estimated that this would cost the Village between $20,000 and $30,000. (In order to save the costs and time associated with hiring the architect, the Village's construction manager pre-qualified several general contractors. (Following a review of the bid proposals, Randini has been deemed to be the lowest responsive and responsible bidder. (A report from the Deputy Village Manager, recommending approval, is attached.) n. Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by ABC Truck and Body Repair for a Special Use at 1463 Lunt Avenue. (ABC Truck and Body Repair is seeking permission for a Special Use for commercial truck repair at 1463 Lint Avenue. (A date for the Public Hearing has not been established.) o. Consideration to adopt Ordinance No. 3356 (attached) granting a variation to pennil the construction of a one hundred and sixty square foot shed on property located at 246 Placid Court. (This item was previously discussed at the October 22, 2013 Village Board Meeting and currently appears under Unfinished Business.) p. Consideration to adopt Ordinance No. 3357 imposing a municipal electric use tax and amending Title 3, Chapter 2 of the Elk Grove Village Municipal Code. (This item was discussed at the October 22, 2013 Committee of the Whole meeting.) q. Consideration to adopt Resolution No. 54-13 (attached) approving the 2011 Industrial/Commercial Revitalization Master Plan. (The Industrial/Commercial Revitalization Master Plan was prepared by the ICRC in conjunction with the Village's consultant, Land Vision, Inc., St. Charles, IL,.) r. Consideration to adopt Resolution No. 55-13 (attached) authorizing the Mayor and Village Clerk to execute a Real Estate Sale Contract between the Village of Elk Grove Village and Evangelical Lutheran Church of the Holy Spirit. Page 5 of 10 (Evangelical Lutheran Church of the Holy Spirit is seeking to dispose of excess property currently located at 150 Lions Drive. (The Village of Elk Grove would be purchasing the 2.759 acres of excess property in the amount of$500,000, less credits for construction related costs, for the purpose of open space preservation.) s. Consideration to adopt Resolution No. 56-13 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 35 Gaylord Street. (The Law Offices of Sarnoff and Baccash, on behalf of their client Medlab Inc. (Applicant), is requesting a Cook County Class 6B property tax exemption for 35 Gaylord Street. (Medlab intends to use the property for its own operations consisting of laboratory testing, warehousing, and distribution. (Medlab currently leases approximately 2,700 square feet in Chicago and plans to move its entire operation to the subject property. (The applicant intends to bring all twenty-one of its employees and add up to seven new employees in the future. (The subject property consists of a 9,600 square foot building. (The Applicant has allotted $50,000 to refurbish the building including offices, lab space, walls, and floors. (The Applicant is applying for the 6B based on the occupation of an abandoned building for more than twenty-four(24) months continuous vacancy with a purchase for value. (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) t. Consideration to adopt Resolution No. 57-13 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1717 Tonne Road. (The Law Offices of Liston & Tsantilis, on behalf of Midwest Moving and Storage (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1717 Tonne Road. (The Applicant intends on purchasing the building and utilizing the property for their moving and storage business. (The Applicant is currently located in Elk Grove Village at 1255 Tonne Road. Page 6 of 10 (Midwest Moving and Storage currently employs 50 people at that location. (Due to business expansion, the Applicant is seeking to expand to 1717 Tonne Road creating 15 new jobs. (The Subject property consists of an approximately 40,024 square foot building. (The Applicant has allotted $100,000 to refurbish the building. (Eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves occupation of an abandoned building for less than twenty- four (24) months continuous vacancy with a purchase for value and special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) Lt. Consideration to adopt Resolution No. 58-13 (attached) determining the appropriateness for Class 613 status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1601 Lively Boulevard. (The Law Offices of Liston & Tsantilis, on behalf of Holden Leasing Company (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1601 Lively Road. (The Applicant intends on purchasing the building and leasing it to a related entity called Delta Labs. Delta Labs is currently located at 2690 Delta Lane in Elk Grove Village. (Due to business expansion, Delta Labs will move its entire operation to the new location including its eight employees. (Delta Labs is a manufacturer of cosmetics and personal care products. (The subject property consists of an approximately 19,772 square foot building. (The.Applicant has allotted $200,000 to refurbish the building including installing drains, building out laboratory space, installing a boiler and piping, upgrading electrical, interior construction, replacing the roof, and repaving the parking lot. (This site qualifies as it involves occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value and special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair trtarket value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) Page 7 of 10 7. REGULAR AGENDA a. Consideration to approve a sign variation for Barrington Orthopedic Specialists located at 120 E. Higgins Road. Item Proposed Permitted by Variation Ordinance Sign Area 168 Square Feet 90 Square Feet 178 Square Feet (A variation is necessary to allow the sign area to exceed forty five (45) square feet per side. (The proposed identification sign will have eighty four(84) square feet of sign area per side. (A report from the Director of Community Development, recommending approval, is attached.) 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Door-to-Door Solicitors Ordinance b. Pets Per Household c. Special Events Policy 10. PERSONNEL COMMITTEE -Trustee Franke 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing hnformation to Community b. Committee for Smoke-Free Elk Grove c. Channel 6 Viewership Survey 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri Page 8 of 10 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE -Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE -Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel a. PC Docket 12-8 - Public Hearing to consider a text amendment to Section 7E-3:A pertaining to Special Uses in Industrial Districts to permit indoor teaching and training facilities for a variety of sports and athletic disciplines. (PH 11-28-2012) b. PC Docket 13-2 - Public Hearing to consider a petition for a Special Use Permit for the operation of an automobile showroom for internet based sales on property located at 2645 American Lane. (PH 9-11-2013) 22. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 13-10 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of pools in residential zoning districts on the property located at 1201 Maple Lane (PH 10-24-2013) 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK Page 9 of 10 25. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to the allowable size for a storage shed on the property located at 246 Placid Court. 26. NEW BUSINESS 27. PUBLIC COMMENT 28.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 10 of 10 l