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MINUTES
REGULAR VILLAGE BOARD MEETING
November 19, 2013
1. CALL TO ORDER—7:14 p.m. -Roll Call
Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno
A Quorum was present
Also Present: Village Manager Raymond R. Rummel, Village Attorney George B.
Knickerbocker and Village Clerk Judith M. Keegan
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF October 22, 2013
Motion to approve the Minutes of the Regular Village Board Meeting held on October 22,
2013 as submitted and dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT—Mayor Johnson attended the following
events:
October 24—Exchange student, Janina Holmqvist, from Finland visited Village Hall and assisted
Mayor Johnson with the filming of the Channel 6 program "In the Grove" about the tree lighting.
October 24—Met with Congresswoman Tammy Duckworth. The Salt Creek Dam project was
discussed and the Village was made aware that the Dam was paid for with federal funding. This
presents another hurdle for the project. Congresswoman Duckworth is going to assist by making
sure the Village gets in contact with the correct people.
October 29— Made in Elk Grove Manufacturing Expo 2013. The Expo was held at 1800
Brummel Avenue and there were 88 Exhibitors and over 1000 attendees.
October 30— Senator Kotowski's Career Fair at the Pavilion.
November 1 —DARE Graduation at Stevenson School. To date over 15,000 students have
graduated from the DARE program in Elk Grove Village.
November 2—Coffee with the Mayor and Village Board. The next coffee with the Mayor and
Board will be held on February 1, 2014.
November 5 —Ninety 2"d grade students and teachers from Rupley,School toured Village Hall,
the Police Department and the Fire Department.
November 8 —Chinese delegation Public Administration tour.
November 8 —CERT Social at the Pavilion.
November 11 —Veterans Day Ceremony at the VFW Hall.
November 12 — SOC meeting in Itasca.
November 14—Delegates from the Bensenville Sister City of Ixtapa-Zihuatenejo Mexico toured
Village Hall.
Mayor Johnson announced the Police Department recently conducted a tobacco sting and all
Village establishments were compliant.
Mayor Johnson made note of item r. on the Consent Agenda. The Village is purchasing three
acres of property from the Lutheran Church of the Holy Spirit. The Village plans to keep the
land as open space to be used for community events.
The Mayor announced the new bike bridge ribbon cutting ceremony is going to take place on
November 22, 2013 at 2:00 p.m.
Park District Commissioner Tom Cooke joined Mayor Johnson at the podium. A video
presentation announcing the 2014 Mid-Summer Classics Concert Series was shown. The
following performances will be taking place next summer during the month of July: America,
Survivor, Kenny Loggins, John Michael Montgomery and Pat Benitar with Neil Giraldo.
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The concerts are being presented through ajoint partnership between the Village and the Park
District. Commissioner Cooke stated the Park District is very excited about partnering with the
Village. It is a great event and it shows what can be accomplished when two government entities
work together. Mayor Johnson stated the 2014 concert series was brought to a new level due to
the cancellation of the bike race. The 1% hotel/motel tax that used to fund a portion of the bike
race is now being used for the concerts. The free concerts help promote the community. Mayor
Johnson thanked Murray Weiner for all of the hard work and dedication he put into securing the
performers for the concerts.
Proclamation—Mayor Johnson read and presented a Proclamation to John Annoreno, Grove
Family Hair Center, in honor of their 50`x' Anniversary in Elk Grove Village. Mr. Annoreno
expressed how much he loves Elk Grove Village and thanked Mayor Johnson, the Village Board
and the Elk Grove community.
Mayor Johnson gave a presentation about the development of a Tax Increment Financing (TIF)
District in the Village's Business Park. The Mayor explained that a TIF is not a tax. It is not a
new tax and it is not an increase of an existing tax. A TIF captures the growth of tax revenue as
areas improve. TIF dollars are regulated by State Statute and can only be used within the TIF
district and only for eligible expenditures.
Mayor Johnson explained that all the tax districts within the TIF area are not harmed. The taxes
they collect are not lowered. The School Districts, the Park District, the Library and the County
will still collect the same amount of tax money that they are receiving today.
In 2011 the Industrial/Commercial Revitalization Commission finalized the update to the Master
Plan for the Business Park. There were discussions about the work that would be needed to
modernize, update and sustain the Business Park. The cost to implement the many changes and
updates recommended by the Master Plan is in excess of 250 million dollars.
The areas being considered for a TIF district are along the main corridors of the Village on Busse
Road and Elmhurst Road. The Village wants to ensure the area remains strong and viable for the
future. Some of the eligible projects include redevelopment of substandard, obsolete or vacant
buildings, roadway construction and reconstruction, public utility improvements, demolition and
site preparation, environmental remediation, marketing sites within the TIF, relocation and job
training.
Mayor Johnson referenced the two existing TIF districts within the Village and how successful
they have been for the community. It is very important to reinvest into the Business Park to meet
current and future needs. The Business Park provides a high percentage of tax dollars to all of
the taxing districts.
Mayor Johnson explained that the Ordinances being considered on tonight's Agenda is just the
first step of the process. On December 17, 2013 the Village Board will consider whether to have
a TIF eligibility study conducted. If the TIF proceeds there will be a Joint Review Board
meeting, a Public Hearing and passage of TIF Ordinances.
Trustee Lissner attended all three DARE graduations. It is nice to see all of the parents and
grandparents that attend. The children were all very enthusiastic about the program. Trustee
Lissner attended the ribbon cutting at Hardees. Trustee Prochno and Trustee Feichter were also
in attendance. It was a very nice ribbon cutting and Hardees presented donations to the VFW
and the Kenneth Young Center.
Trustee Lissner attended a special JAWA meeting on November 6 to discuss the widening of I-
90 dod how it affects the JAWA pipeline. JAWA is required, based on the agreemerit that was
signed in 1984,to pay for the cost of relocating the pipeline. The Tollway is assisting JAWA
with the tollway engineering and the reconstruction of the pipeline. They are providing the
funding up front so JAWA does not have to come up with any money at this time. The cost is
approximately 73 million dollars. The funding will be interest free to JAWA for close to ten
years.
Trustee Petri met with the Chinese delegation on November 8, 2013. The whole delegation was
government officials from an area in China that represents over one hundred million people.
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This delegation along with the delegation that visited in August presented the Village with some
very nice gifts. They are on display in the case under the staircase. Trustee Petri attended all
three DARE graduations. On November 13, 2013 Trustee Petri attended both a SWANCC
meeting and a Northwest Municipal Conference meeting. Trustee Petri will be joining Village
Manager Rummel tomorrow at a SWANCC Executive Session meeting.
On October 29, 2013 Trustee Petri attended the groundbreaking of the tollway which is now
called Illinois 390 instead of the Elgin-O'Hare. There was a meeting in Elk Grove last night and
there is already a lot of work underway. Work has been started on the bridge going over
Rohlwing Road.
On November 15, 2013 Trustee Petri attended the retirement party for Firefighters Kevin Quinn,
Bernie Stillson and Lieutenant Hans Gustayson.
Trustee Czarnik attended the DARE graduations at Stevenson and Queen of the Rosary schools.
The Kenneth Young Fashion Show took place on November 2, 2013. It was a great success.
Trustee Prochno stated over 425 people attended the Kenneth Young Center Fashion Show and
over twenty thousand dollars was raised for the Kenneth Young Center. On Monday,November
11, 2013 Trustee Prochno and many of the Trustees attended the annual VFW Post 9284 and
Ladies Auxiliary Veterans Day Ceremony.
Ten exchange students from the Elk Grove Sister City Termini Imerese will be arriving on
Saturday, November 23, 2013.
Trustee Feichter announced the Community Character Coalition is working with the United
States Marine Corps on the Toys for Tots program. Boxes are available at Village Hall, the
Pavilion and the Hattendorf Center for contributions of new unwrapped toys. Toys will be given
to the Marine Corps at the Community Character Coalition meeting on December 3, 2013 at 7:30
a.m. at the Hattendorf Center. Toys will continue to be collected after that date.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the October 31, 2013 Accounts Payable Warrant in the amount of$609,882.38.
Moved by Trustee Petri Seconded by Trustee Czamik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the November 19, 2013 Accounts
Payable Warrant in the amount of$1,009,479.94.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czaihik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization to hold the Regular Village Board Meetings at 7:00 p.m. in 2014 on the
second and fourth Tuesday of the month with the following exceptions:
• March—add a March 18, 2014 Budget Meeting for budget purposes at 6:00 p.m.;
• June—hold one Regular Village Board Meeting to convene on June 17, 2014 at 7:00
P.M.;
• July—hold one Regular Village Board Meeting to convene on July 15, 2014 at
5:00 p.m.;
• August—hold one Regular Village Board Meeting to convene on August 19, 2014 at
7:00 p.m.;
• November—hold one Regular Village Board Meeting to convene on November 18,
2014 at 7:00 p.m.; and
• December—hold one Regular Village Board Meeting to convene on December 16,
2014 at 7:00 p.m.
b. Authorization of a request from the Living Hope Church at 777 Meacham Road to waive
building permit fees in the amount of$50 for two (2) temporary banners.
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c. Authorization of a request from the Elk Grove Instrumental Music Association to waive
permit fees in the amount of$200 for a holiday tree and wreath sale commencing on
November 29, 2013 at Elk Grove High School located at 500 W. Elk Grove Boulevard.
d. Authorization of a request from the Schaumburg Township Elementary School
Foundation to waive permit fees in the amount of$200 associated with a holiday tree sale
commencing on November 29, 2013 at Mallard Crossing located at 855 Meacham Road.
e. Authorization of a request from the Elk Grove Park District to waive building permit fees
in the amount of$631 for the construction of a new furnace room at the Farmhouse
Museum located at 399 Biesterfield Road.
f. Concur with the 2013 combined Village and Library property tax levy determination of
$23,587,724 minus the proposed abatements of $2,456,004 for a total levy of
determination of$21,131,720 which includes a 0% change in the Village's tax levy.
g. Authorization to award a professional services contract to MTI Construction Services for
construction management services within the Municipal Complex in the amount of
$25,000 from the Capital Projects Fund.
h. Authorization of a request to award a purchase contract to the lowest responsive and
responsible bidder, Air One Equipment, Inc. of South Elgin, IL for the purchase of sixty
(60) MSA High Pressure SCBA Carbon Cylinders in an amount not to exceed $41,700
from the General Fund.
i. Authorization of a request to award a professional service contract to St. Aubin Nursery of
Kirkland, IL for parkway tree planting as part of the Emerald Ash Borer Program in the
amount of$78,000 from the Recycling Fund.
j. Authorization to award a sole source contract to Alumital Corporation of Elk Grove
Village, IL for curtain wall furnishing and installation for the Administration & Public
Safety Complex in the amount of$94,700 from the Capital Projects Fund.
k. Authorization to award a constriction contract to the most responsive and responsible
bidder, Robinette Demolition, Inc. of Oakbrook Terrace, IL for the demolition of the old
Fire Administration Building/Village Library at 901 Brantwood Avenue, in an amount not
to exceed $146,250 from the Capital Projects Fund.
1. Authorization to award a professional services contract with Civiltech Engineering of
Itasca, IL for design engineering on various drainage improvements throughout the
Business Park in the amount of$240,160 from the Water& Sewer Fund.
m. Authorization to waive the formal bidding process and award a constriction contract to
Randini Inc. of Hanover Park, IL for general carpentry services within the Municipal
Complex in the amount of$80,045 from the Capital Projects Fund.
n. Authorization of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by ABC Truck and Body Repair for a Special Use at 1463
Lunt Avenue.
o. Adopt Ordinance No. 3356 entitled "AN ORDINANCE GRANTING A VARIATION OF
SECTION 3-7:D-6 OF THE ZONING ORDINANCE TO PERMIT THE
CONSTRUCTION OF A ONE HUDNRED AND SIXTY SQUARE FOOT SHED ON
PROPERTY LOCATED AT 246 PLACID COURT, ELK GROVE VILLAGE."
p. Adopt Ordinance No. 3357 entitled "AN ORDINANCE IMPOSING A MUNICIPAL
ELECTRIC USE TAX AND AMENDING TITLE 3 CHAPTER 2 OF THE ELK
GROVE VILLAGE MUNICIPAL CODE."
q. Adopt Resolution No. 54-13 entitled "A RESOLUTION APPROVING THE ELK
GROVE VILLAGE INDUSTRIAL/COMMERCIAL REVITALIZATION MASTER
PLAN 2011."
r. Adopt Resolution No. 55-13 entitled "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE A REAL ESTATE SALE CONTRACT
BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE EVANGELICAL
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LUTHERAN CHURCH OF THE HOLY SPIRIT OF THE VILLAGE OF ELK GROVE
VILLAGE."
s. Adopt Resolution No. 56-13 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 35 GAYLORD
STREET, ELK GROVE VILLAGE, ILLINOIS.
t. Adopt Resolution No. 57-13 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1717 TONNE
ROAD, ELK GROVE VILLAGE, ILLINOIS."
u. Adopt Resolution No. 58-13 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1601 LIVELY
BOULEVARD, ELK GROVE VILLAGE, ILLINOIS.
v. Authorization of the following:
• To adopt Ordinance No. 3358 entitled "AN ORDINANCE OF THE VILLAGE OF
ELK GROVE VILLAGE, ILLINOIS AUTHORIZING THE ESTABLISHMENT OF
TAX INCREMENT FINANCING "INTERESTED PARTIES" REGISTRY AND
ADOPTING REGISTRATION RULES FOR SUCH REGISTRY."
• To adopt Ordinance No. 3359 entitled "AN ORDINANCE OF THE VILLAGE OF
ELK GROVE VILLAGE, ILLINOIS AUTHORIZING AN ELIGIBILITY STUDY
FOR CERTAIN PROPERTY TO DETERMINE ELIGIBILITY OF THE PROPERTY
FOR TAX INCREMENT FINANCING."
w. Adopt Resolution No. 59-13 entitled "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE AMENDMENT NUMBER ONE AND
AMENDMENT NUMBER TWO TO THE INTERGOVERNMENTAL AGREEMENT
BETWEEN THE ILLINOIS OFFICE OF THE COMPTROLLER AND THE VILLAGE
OF ELK GROVE VILLAGE."
Mayor Johnson asked if staff members or Village Trustees had any questions or comments
regarding the Consent Agenda. No Response. The mayor asked if anyone in the audience
wished to address the Village Board regarding any items on the Consent Agenda. No Response.
Motion to approve consent Agenda items "a through w."
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA
a. Authorization to approve a sign variation for Barrington Orthopedic Specialists located at
120 E. Higgins Road.
Item Proposed Permitted by Variation
Ordinance
Sign Area 168 Square Feet 90 Square Feet 78 Square Feet
The Petitioner was present in the audience. Mayor Johnson asked if any of the Trustees had any
questions or concerns. There were none.
Motion to approve a sign variation for Barrington Orthopedic Specialists located at 120 E.
Higgins Road.
Moved by Trustee Lissner Seconded by Trustee Czarnik
AYES: Trustee Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri —No Report
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9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner—Work is still
being done to get Door-to-Door Solicitor information on Channel 6. Ross Rowe will be able to
take the information from the website and broadcast it on Channel 6. Details are still being
discussed about when the information should be broadcast.
Under the Pets Per Household there is one item remaining which pertains to replacing Village
traps and offering residents a list of trappers. The Police Department has provided a list of three
trappers.
The JPZ Committee will be meeting on December 17, 2013 at 3:30 p.m. in the Chemick
Conference Room to discuss the Special Events Policy.
10. PERSONNEL COMMITTEE - Trustee Franke—The Personnel Committee will be
meeting in Executive Session on November 25, 2013 at 11:00 a.m. in the Trustee's Conference
Room.
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter—The last day for yard waste
pickup is December 13, 2013. Leaf pickup has finished in most areas. Leafs can be bagged and
brought to the Public Works facilities for disposal. Any unwanted Christmas lights and cords
can be brought to Village Hall for recycling.
12. INFORMATION COMMITTEE - Trustee Prochno— EGTV Channel 6 is offering a
viewership survey to gauge resident feedback on Channel 6 programming. The survey will be
used to determine demographic information, what individuals are watching and what residents
would like to view in the future. The survey is available on the Village website and surveys and
survey boxes are available at Village Hall, the Park District, the Library and the Sheila Ray
Senior Center.
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri—No Report
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees
Lissner/Petri — Item q on the Consent Agenda was to approve the Master Plan to revitalize the
Business Park.
15. YOUTH COMMITTEE - Trustee Franke—No Report
16. PARADE COMMITTEE - Trustee Czarnik—The 2014 parade theme is "Under the Big
Top." The parade will take place on Saturday, June 14, 2013 at 2:00 p.m. Contact Trustee
Czarnik or the parade assistant with nominations for the Grand Marshall. The next Parade
Committee meeting will take place on Monday, December 2, 2013 at 5:30 p.m.
Mayor Johnson stated a partnership event between the Village, Elk Grove High School and the
Rotary Club is going to take place that day prior to the parade. There will be a 5K run which
will start from the High School at 11:30 a.m. $3.00 of every entrance fee will be donated to the
Soldier Memorial Fund.
17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik-
Acknowledge someone for a good deed by nominating them for the Community Spirit Award.
Forms are available at Village Hall, the Library, the Pavilion, Jarosch Bakery and on the Village
website.
18. LIQUOR COMMISSION - Mayor Johnson—No Report
19. SPECIAL EVENTS COMMITTEE - Mayor Johnson—The annual Tree Lighting
Ceremony will take place on Friday, November 29, 2013 at 5:30 p.m. This year's tree was
donated by the Best family. Nanci Vanderweel is the special guest that will help flip the switch.
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson—
Performers were announced during the Mayor's Report.
21. PLAN COMMISSION - Village Manager Rummel —No Report
22. ZONING BOARD OF APPEALS - Village Manager Rummel —The Hollerbach family,
1201 Maple Lane would like to install a pool in their backyard. They live on a corner lot and for
zoning purposes; their backyard is actually their side yard. A zoning variation is required to
install a pool in that area. The Zoning Board of Appeals held a public hearing on October 24,
2013 and voted unanimously to grant the variation request.
The Petitioners were present in the audience. Mayor Johnson asked if any of the Trustees had
any questions or comments. Trustee Petri stated he drove by the property and he thinks it will
look very nice.
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Motion to direct the Village Attorney to prepare the necessary documents for a zoning
variation to allow a pool on the property located at 1201 Maple Lane.
Moved by Trustee Petri Seconded by Trustee Lissner
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Mayor Johnson advised the Petitioner they do not have to attend the December Village Board
meeting for the formal approval. Work can begin once the proper permitting is obtained.
23. REPORT FROM VILLAGE MANAGER—No Report
24. REPORT FROM VILLAGE CLERK—No Report
25. UNFINISHED BUSINESS —the Unfinished Business appears on the Consent Agenda and
can be removed.
26. NEW BUSINESS—None
Mayor Johnson acknowledged boy scouts in the audience from Troops 196 and 496.
27. PUBLIC COMMENT—8:40— Mayor Johnson asked if anyone in the audience wished to
address the Village Board. No Response.
28. ADJOURNMENT—Motion to adjourn the meeting at 8:41 p.m.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke
NAYS: None
MOTION CARRIED
Judith M. Keegan, Village Clerk
Mayor Craig 13. Johnson
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