HomeMy WebLinkAboutAGENDA - 02/11/2014 - VILLAGE BOARD AGENDA OVE
�f Z
fxfePl'10\AL GSC\�'J
AGENDA
REGULAR VILLAGE BOARD MEETING
February 11, 2014
7:00 PM
1.CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (Pastor Timothy Manwell, Lutheran Church of the Holy Spirit)
3.APPROVAL OF MINUTES OF January 28, 2014
4. MAYOR&BOARD OF TRUSTEES' REPORT
S.ACCOUNTS PAYABLE WARRANT: January 31, 2014 $677,648.34
February 11,2014 $285,979.69
6. CONSENT AGENDA
a. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by Pit Stop Express Inc. for a Special Use at 150 Gaylord
Street.
(Pit Stop Express Inc. is seeking permission for a Special Use for commercial truck repair.
(A date for the Public Hearing has not been established.)
b. Consideration to award a professional service contract to Ayers Associates Inc. of
Madison, WI for aerial photography and digital ortho-imagery mapping as part of the GIS
Consortium purchasing agreement in an amount not to exceed $44,639.00 from the
Water/Sewer Fund.
(Elk Grove Village has been a member of the GIS Consortium since 2008.
(The GIS Consortium (GISC) is a group of local communities that have worked together
to develop a cost-effective solution for implementing geographic information systems
(GIS) and related technologies.
(One of those cost-effective solutions is to purchase aerial photography in bulk through
the Consortium's 23 municipalities.
(The GIS Consortium Board of Directors appointed a Base Mapping Committee to initiate
a selection process for a photogrammetric mapping consultant, and Ayers Associates was
Page 1 of 6
the selected vendor.
(As part of the pricing agreement, Ayers uses economies of scale to provide their services
at a reduced price.
(Sufficient funds are budgeted and available in the Water/Sewer Fund.
(A report from the Deputy Village Manager, recommending approval, is attached.)
c. Consideration to concur with prior authorization for an emergency purchase contract with
Rock Salt in Bulk of Arlington Heights, IL as a broker for the delivery of 320 tons of bulk
rock salt in the amount of$56,000.
(The Village Board on March 26, 2013 approved ajoint purchasing requisition through
the Illinois Department of Central Management Services (CMS) to procure up to a total of
3,360 tons of road salt.
(The Village has purchased its full 120%option on the state contract and CMS is not
allowing additional purchases at this time.
(Rock Salt in Bulk acting as a broker has access to a supply of rock salt in the Chicago
metro area and was able to obtain 320 tons of bulk rock salt on an emergency basis at a
cost of$175.00 per ton for a total purchase amount of$56,000.
(Adequate funds are available in the Public Works General Fund budget for this purchase.
(A report from the Director of Public Works, recommending approval, is attached.)
d. Consideration to award a purchase contract to Currie Motors of Frankfort, IL for the
purchase of three (3) Ford Utility Interceptors with Police Packages in an amount not to
exceed $94,602 from the Capital Replacement Fund.
(The Police Department is replacing three (3) Ford Crown Victoria units with large
engines that have exceeded 125,000 miles and replacing them with more fuel efficient
vehicles. The Ford Motor Company is no longer producing the Crown Victoria
Police Interceptor and the Utility Police Interceptor is one of its replacement options. The
Police Department has tested this vehicle for some time and has found it to be a good fit
for their operations. Delivery is expected before the end of the current fiscal year.
(The 2014 Ford Utility Interceptors with Police Packages are available through the
Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest
determined bidder, Currie Motors of Frankfort, IL.
(Adequate funds are budgeted in the Capital Replacement Fund.
(A report from the Police Chief, recommending approval, is attached.)
e. Consideration to increase a professional service contract to Northwest Central Dispatch of
Arlington Heights, IL for radio equipment, installation and programming services as part
of the FCC mandated narrowbanding of radio frequencies and replacement of the radio
communication system project in an amount not to exceed $ 170,933 from the Capital
Replacement Fund.
(Elk Grove Village has been a member of Northwest Central Dispatch since it founding in
1972.
(At the December 6, 2011 Village Board Meeting, the Village Board authorized the
purchase of radio equipment and accessories through Northwest Central Dispatch 911 for
Page 2 of 6
the Police, Fire and Public Works Departments as a function of the FCC narrowbanding
requirements.
(At the time of the initial purchase some equipment was still undergoing final testing and
design and had not entered the manufacturing process. Until the equipment entered into
production and had been tested the Village deferred proceeding with the purchase. The
equipment and design for the installation will provide needed consolettes and desktop
units to the departments and for use in the EOC.
(As part of the pricing from the initial equipment purchase and installation, Northwest
Central Dispatch continues to work with the lowest responsible and responsive bidder on
the Village behalf ensuring that the equipment and installation function on the radio
system correctly.
(Sufficient funds are budgeted and available in the Capital Replacement Fund.
(A report from the Deputy Director of Operations, recommending approval, is attached.)
f. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Thome Electric, Inc. for the Biesterfield Road Traffic Signal and Street
Lighting Upgrade Project in the amount of$403,418 from the Capital Projects Fund Bond
Refinance Account and $108,854.36 from the ICRC Fund for a total of$512,272.36.
(On Tuesday,January 28, 2014, the opened sealed bids for the Biesterfield Road Traffic
Signal and Street Lighting Upgrade Project. A total of seven (7) contractors
obtained contract documents, with three(3)submitting a proposal on the project.
(The lowest responsive and responsible proposal was received from Thorne Electric, Inc.
of Wheaton, IL in the amount of$512,272.36.
(The improvement consists of furnishing and installing LED signal modules, installation of
LED street name signs, replacement of emergency vehicle pre-emption devices, painting
of traffic signal and street light poles along Biesterfield Road. The project is anticipated to
begin construction in March of 2014.
(Adequate funds are available in the Bond Refinance Account ($403,418)and the ICRC
Fund ($108,854.36) for a total amount of$512,272.36.
(A report from the Director of Public Works, recommending approval, is attached.)
g. Consideration to adopt Resolution No. 7-14 (attached) amending Resolution 36-05 and
authorizing the Mayor to execute an amendment to a ground lease agreement with New
Cingular Wireless PCS, LLC (600 Landmeier Road).
(New Cingular Wireless PCS, LLC is seeking to amend the existing ground lease
agreement to add an additional 40 feet of space for the construction of an additional
equipment enclosure.
(New Cingular Wireless PCS, LLC has agreed to pay all costs associated with the removal
and replacement of all structures that require relocation due to the new equipment
enclosure.)
h. Consideration to adopt Resolution No. 8-14 (attached) determining the appropriateness for
Class 613 status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 1400 Nicholas Boulevard.
Page 3 of 6
(Gallo International Development Corporation (Applicant) is seeking a Cook County
Class 6B property tax exemption for property located at 1400 Nicholas Boulevard:
(The Applicant intends on leasing the building to Custom Marble and Granite.
(Custom Marble and Granite will use the building for distribution and warehousing of
marble and granite.
(Custom Marble and Granite intends to create 10 new jobs.
(The subject property consists of an approximately 19,000 square foot building.
(The Applicant has allotted approximately $50,000 to rehabilitate the building.
(This site qualifies as it involves occupation of an abandoned building for more than
twenty-four(24)months continuous vacancy without a purchase for value.
(The Class 6B classification is designed to encourage industrial development throughout
Cook County by offering a real estate tax incentive for the development of new industrial
facilities, the rehabilitation of existing industrial structures, and the industrial reutilization
of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate
expansion and retention of existing industry and increase employment opportunities. The
eligibility requirements for 6B status arc new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
occupation of an abandoned building for more than twenty-four(24) months continuous
vacancy without a purchase for value.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook
County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
i. Consideration to adopt Resolution No. 9-14 (attached) authorizing Elk Grove Village
Officials to sign a work permit from the Illinois Department of Transportation on behalf of d
Elk Grove Village.
(The resolution permits the Village to construct, operate, maintain driveways and street
returns, watermains, sanitary and storm sewers, street lights, traffic signals, sidewalks, and
landscaping, etc. on State highways in 2014 and 2015.)
7. REGULAR AGENDA
B. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
a. Water Meter Replacement Program
b. Kathleen Way Storm Sewer Improvements
c. 2014 Street Maintenance Program
Page 4 of 6
9.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner
a. Nuisance Animal Removal
b. Special Events Policy
c. Sports &Athletics in Industrial Districts
Consideration to adopt Ordinance No. 3369 (attached) amending Section 7E-3:A of the
Zoning Ordinance pertaining to Special Uses in I-1 and I-2 Industrial Districts.
(The Judiciary, Planning, and Zoning Committee met on January 28, 2014 to discuss this
matter.)
10. PERSONNEL COMMITTEE - Trustee Franke
a. Consideration of Supplemental Medicare Contract
11. RECYCLING&WASTE COMMITTEE -Trustee Feichter
12. INFORMATION COMMITTEE-Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
c. Channel 6 Viewership Survey
13. CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
14.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees
Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15. YOUTH COMMITTEE -Trustee Franke
16. PARADE COMMITTEE- Trustee Czarnik
17.HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE -Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
Page 5 of 6
19.SPECIAL EVENTS COMMITTEE - Mayor Johnson
20.MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson
21. PLAN COMMISSION-Village Manager Rummel
22.ZONING BOARD OF APPEALS -Village Manager Rummel
23.REPORT FROM VILLAGE MANAGER
24. REPORT FROM VILLAGE CLERK
25. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents to amend Section 7E-3:A of the
Zoning Ordinance pertaining to Special Uses in I-1 and 1-2 Industrial Districts.
26.NEW BUSINESS
27. PUBLIC COMMENT
28.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
Page 6 of 6