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HomeMy WebLinkAboutVILLAGE BOARD - 02/11/2014 - VILLAGE BOARD MINUTES vGROV E V�l2gc. T2 Ai MINUTES REGULAR VILLAGE BOARD MEETING February 11, 2014 1. CALL TO ORDER- 7:27 p.m. Roll Call Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Jeffrey C. Franke, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Christine K. Prochno A Quorum was present Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker and Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE INVOCATION - Pastor Timothy Manwell, Lutheran Church of the Holy Spirit 3.APPROVAL OF MINUTES OF January 28, 2014 Motion to approve the Minutes of the Regular Village Board Meeting held on January 28, 2014 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR& BOARD OF TRUSTEES' REPORT - Coffee with the Mayor and Board took place on Saturday, February 1, 2014. Mayor Johnson thanked everyone who attended. Mayor Johnson stated the Village has 1500 tons of salt which should be enough to get through the rest of the winter. To date 5100 tons of salt have been used. The record usage for the Village is 5400 tons of salt. It looks like the record will be broken in 2014. The Village has had almost 60 inches of snow this winter. The record snowfall for the Village is 60 inches in 2007/2008. It looks like that record will also be broken. Mayor Johnson stated the Elk Grove Village Postmaster has asked that everyone with mailboxes at the street shovel an area to make the mailbox accessible. Mail Carriers are not allowed to get out of their vehicle to deliver to mailboxes at the street. If your mail is not delivered it can be picked up at the Post Office. The Mayor asked that residents whose mailboxes are attached to their homes please shovel their driveways and front walks to provide a clear path for the mail carriers. The Elk Grove Post Office is shorthanded at this time and the Village has requested that mail be delivered to businesses first. Mail delivery to residents may be later in the day or evening. Mayor Johnson requested that people shovel around fire hydrants. Mayor Johnson stated recent water bills reflect an increase due to the City of Chicago's water rate increase. The rate increase went into effect on January 1, 2014. The rate increase is effective when the meter is read, not when the water is used. Meters read in January reflect water usage in November and December 2013. The Village did not pass along the full increase that was implemented by the City of Chicago. The Village's water bill with the City of Chicago is $650,000. The Village is looking into potential water supply alternatives but the Village is locked into a contract with the City of Chicago until 2024. Trustee Prochno thanked everyone that has been shoveling their sidewalks and driveways. On Saturday, February 8, 2014, Trustee Lissner and his wife, Trustee Feichter and his wife, Trustee Czarnik and Trustee Prochno and her husband attended the Heart of A Marine annual dinner dance. It was a great event and a great fundraiser for the Heart of A Marine Foundation. Pagel of 4 Scholarship applications are available for the Elk Grove Lioness Club Betty Erickson Memorial Scholarship. Applications are available at Conant High School, St. Viator High School, Elk Grove High School and at the Administration Counter in Village Hall. Two $1000 scholarships are going to be awarded in memory of Betty Erickson, a Lioness Club Member who passed away last year. Applicants must be a resident of Elk Grove Village, a high school senior attending a college, university or trade school in the Fall, show service to school and community and demonstrate positive leadership qualities. Applications are due by April 1, 2014 and winners will be notified by May 1, 2014. Trustee Feichter represented Mayor Johnson on Friday at a special dinner held at the Ram Restaurant for key sponsors and contributors to the Heart of A Marine Foundation. Trustee Feichter spent a majority of the evening speaking with Rolling Meadows Mayor Tom Rooney and also Ty Simmons, the keynote speaker for the annual dinner dance held the following evening. Trustee Feichter noted that Elk Grove Village Firefighter and Marine, Steve Petersen,was seated at his table at the dinner dance. Deceased veterans were recognized in a ceremony at the dinner and Steve rang the fire bell as each name was read. Trustee Feichter announced the following Community Character Coalition events: April 4, 2014 - Celebration of Cultures May 16, 2014 - Spaghetti Dinner fundraiser September 26, 2014 - Celebration of Character The Elk Grove Village Police Department is going to work with the Community Character Coalition on an educational program at Rupley School. Trustee Czarnik stated the Heart of A Marine annual dinner dance was a lovely event and it is a wonderful way to acknowledge and thank Veterans and enlisted Military for their service. The Frank J. Czarnik Memorial Scholarship applications will be available this week at Conant High School, St. Viator High School, Elk Grove High School and the Park District Office. Six one thousand dollar scholarships are being offered. Trustee Franke reminded everyone that the Rotary Club is offering fourteen thousand dollars in various scholarship funds. Applications are due February 14, 2014. Mayor Johnson stated the scholarships are also available for trade school and junior college. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the January 31, 2014 Accounts Payable Warrant in the amount of $677,648.34. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the February 11, 2014 Accounts Payable Warrant in the amount of$285,979.69. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by Pit Stop Express Inc. for a Special Use at 150 Gaylord Street. b. Authorization to award a professional service contract to Ayers Associates Inc. of Madison, WI for aerial photography and digital ortho-imagery mapping as part of the GIS Consortium purchasing agreement in an amount not to exceed $44,639.00 from the Water/Sewer Fund. Page 2 of 4 c. Concur with prior authorization for an emergency purchase contract with Rock Salt in Bulk of Arlington Heights, IL as a broker for the delivery of 320 tons of bulk rock salt in the amount of$56,000. d. Authorization to award a purchase contract to Currie Motors of Frankfort, IL for the purchase of three(3) Ford Utility Interceptors with Police Packages in an amount not to exceed $94,602 from the Capital Replacement Fund. e. Authorization to increase a professional service contract to Northwest Central Dispatch of Arlington Heights, IL for radio equipment, installation and programming services as part of the FCC mandated narrowbanding of radio frequencies and replacement of the radio communication system project in an amount not to exceed$ 170,933 from the Capital Replacement Fund. f Authorization to award a professional service contract to the lowest responsive and responsible bidder Thorne Electric, Inc. for the Biesterfield Road Traffic Signal and Street Lighting Upgrade Project in the amount of$403,418 from the Capital Projects Fund Bond Refinance Account and $108,854.36 from the ICRC Fund for a total of$512,272.36. g. Adopt Resolution No. 7-14 entitled "A RESOLUTION AMENDING RESOLUTION NO. 36-05 AND AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO GROUND LEASE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND NEW CINGULAR WIRELESS PCS, LLC (600 LANDMEIER ROAD)" h. Adopt Resolution No. 8-14 entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 613 STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1400 NICHOLAS BOULEVARD, ELK GROVE VILLAGE, ILLINOIS" i. Adopt Resolution No. 9-14 entitled "A RESOLUTION AUTHORIZING VILLAGE OFFICIALS TO SIGN A WORK PERMIT FROM THE DEPARTMENT OF TRANSPORTATION OF THE STATE OF ILLINOIS ON BEHALF OF THE VILLAGE OF ELK GROVE VILLAGE" Mayor Johnson asked if staff members or Village Trustees had any questions or comments regarding the Consent Agenda. No Response. The Mayor asked if anyone in the audience wished to address the Village Board regarding any items on the Consent Agenda. No Response. Motion to approve Consent Agenda items "a through L" Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA- No items on the Regular Agenda 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri - Looking forward to the snow melting so the Street Maintenance Program can get underway. 9.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner-A Text Amendment to allow indoor training facilities in the Business Park was discussed at the last Village Board meeting. The Village Attorney has prepared an Ordinance. Mayor Johnson asked if parking arrangements were taken into consideration for any larger events that could possibly take place. Trustee Lissner stated the Plan Commission addressed the issue and it would be a requirement that would have to be met in order to obtain the necessary Special Use Permit for the location. Mayor Johnson asked that the parking requirement be highlighted to the Petitioner when application is made for this type of Special Use. Motion to adopt Ordinance No. 3369 amending Section 7E-3:A of the Zoning Ordinance pertaining to Special Uses in 1-1 and 1-2 Industrial Districts. Moved by Trustee Lissner Seconded by Trustee Petri AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Trustee Lissner stated the Judiciary, Planning&Zoning Committee will be meeting on February 25, 2014 at 4:30 p.m. to discuss the Special Events Policy. Page 3 of 4 10.PERSONNEL COMMITTEE-Trustee Franke-item a. on the Agenda will be discussed at a later date. 11.RECYCLING&WASTE COMMITTEE-Trustee Feichter-Old and unwanted Christmas lights and cords can be brought to Village Hall for recycling. 12. INFORMATION COMMITTEE- Trustee Prochno -The Greater O'Hare Association is hosting their annual wine and beer tasting event, featuring a silent auction on Thursday, March 6, 2014 at Belvedere Banquets. 13.CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri- No Report 14.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri -The Commission will be meeting on February 27, 2014 at 5:30 p.m. in the Community Development conference room to discuss the budget,the TIF and the bond issue. 15.YOUTH COMMITTEE-Trustee Franke-Scholarship applications are available on the Village website and at the local high schools. 16.PARADE COMMITTEE -Trustee Czarnik-The annual Hometown Parade is Saturday,June 14, 2014 at 2:00 p.m. The theme is "Under the Big Top." Applications have been mailed out. The next meeting of the Parade Committee is Monday, March 3, 2014 at 5:30 p.m. 17.HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE -Trustee Czarnik-The Community Spirit Award winners for February are the Elk Grove Jaycees. The Jaycees are a non- profit civic group that emphasizes community service,social networking and leadership development for young adults between the ages of twenty and forty-one. The Jaycees have aided in sponsoring various community events since 1958 and they continuously dedicate their time to the Elk Grove Village community. Watch "In The Grove' on Chanel 6 during the month of February to hear more about the Jaycees. "The Caring Place" is the official name of the Community Respite Program. The Program is offered on Mondays,Wednesdays and Fridays from 9:30 a.m. to 3:30 p.m. at Christus Victor Lutheran Church. It is a great socialization program for adults. The program is organized and supervised by trained and caring staff. 18. LIQUOR COMMISSION - Mayor Johnson- No Report 19.SPECIAL EVENTS COMMITTEE - Mayor Johnson-The next special event is the Memorial Day Ceremony. Discussion pursued about holding the event indoors or outside. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson -The Concert Series lineup is America, Survivor, Pat Benitar,John Michael Montgomery and Kenny Loggins. Concerts are every Tuesday night in July. 21. PLAN COMMISSION -Village Manager Rummel- No Report 22. ZONING BOARD OF APPEALS- Village Manager Rummel -No Report 23. REPORT FROM VILLAGE MANAGER- No Report 24. REPORT FROM VILLAGE CLERK- Early Voting for the March 18, 2014 Gubernatorial Primary Election will take place at the Elk Grove Village Hall starting on Monday, March 3, 2014 through Saturday, March 15, 2014. Anyone residing in suburban Cook County can early vote at the Elk Grove Village Hall. 25.UNFINISHED BUSINESS-The unfinished business was approved under the Judiciary, Planning &Zoning Committee report and can be removed from the Agenda. 26. NEW BUSINESS- None 27. PUBLIC COMMENT-8:03 p.m. No one addressed the Village Board. 28.ADJOURNMENT-Motion to adjourn the meeting at 8:04 p.m. Moved by Trustee Feichter Seconded by Trustee Czarnik AYES: Trustees Lissner,Petri, Prochno, Czarnik,Feichter, Franke NAYS: None MOTION CARRIED Judith M. Keegan,Village Clerk Mayor Craig B. Johnson Page 4 of 4