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AGENDA
REGULAR VILLAGE BOARD MEETING
February 25, 2014
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (Pastor Cerna Castro Rand, Prince of Peace United Methodist Church)
3.APPROVAL OF MINUTES OF February 11, 2014
4. MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: February 25, 2014 $948,925.01
6. CONSENT AGENDA
a. Consideration to participate in a one year trial period with Commerce Bank of Kansas
City, MO for the implementation of their Control Pay ePayables program.
(Commerce Bank is a Missouri bank and trust company, with Control Pay headquartered
in Kansas City, Missouri, with local account management in St. Charles, IL.
(Commerce Bank offered the best overall ePayables solution of the programs that were
reviewed.
(Village vendors who agree to utilize the program will receive their payments from the
Village through Commerce Bank.
(The Village will not incur fees in this program, and will earn a rebate of at least .95% on
payments to vendors that enroll in the program.
(A report from the Director of Finance, recommending approval, is attached.)
b. Consideration to award a purchase contract to OEC Business Interiors, Inc. of Elmhurst, IL
to purchase, relocate, and install wort: stations within the Municipal Complex in an amount
not to exceed $40,000 from the Capital Projects Fund.
(Over the past several years, the Village has implemented a series of organizational
changes in an effort to right size Village operations to make them more efficient and
effective in dealing with the public.
(As a result of the organizational changes, various staff will be relocated within the
Municipal Complex in order to accommodate the organizational changes.
(As part of this process, additional workstations and workstation components need to be
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purchased.
(The Village will re-use and rc-configure as many components as possible from the
existing workstation furniture. The cost savings for doing such is approximately $30,000.
(OEC has been the supplier and installer for all of the existing workstations used
throughout the Municipal Complex, and will be best suited to re-configure and reinstall the
existing components.
(In addition, OEC has provided a satisfactory work product in all instances.
(Adequate funds arc available and have been budgeted for this purpose.)
c. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Western Remac, Inc. of Woodridge, IL for the Regulatory Sign
Enhancement Program (Phase 111) in the amount of$232,212.90 from the
Industrial/Commercial Revitalization Fund.
(On Tuesday, February 11, 2014, the Village opened sealed bids for the Regulatory Sign
Enhancement Program (Phase III). A total of one (1) contractor obtained bid documents,
with one (1) submitting a bid on the project.
(The lowest responsive and responsible bid was received from Western Remac, Inc. of
Woodridge, IL in the amount of$232,212.90.
(The project consists of the fabrication and installation of approximately 340 regulatory
signs within the Business Park. The boundary area for the third phase and final phase will
be Landmeier Road to the north, Busse Road to the west, Thorndale Avenue to the south
and Elmhurst Road to the east.
(Adequate funds are available in the ICRC Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
d. Consideration to authorize the Village Manager to execute the following agreements that
provide additional Medicare Supplemental Insurance offerings in which the premium is
funded 100% by the eligible retiree as follows:
• A participation agreement with Benistar Administrative Services for an offering
of Medicare Part F supplemental insurance through HartfordInsurance; and
• An agreement with Express Script Insurance Company to offer Medicare Part
D prescription drug insurance plan to Medicare eligible retirees.
(This program would serve as an additional Medicare supplemental program for eligible
retirees and their dependents. The retiree pays 100% of the premium. 'file plan costs
the Village nothing extra.
(The Part F supplemental plan is fully insured by Hartford and the Part D plan is insured
by Express Script. They are administered together through Benistar. Contracts will be
distributed at a later date.
(The plan will provide additional opportunities for retirees to save on their medical
expenses, and is recommended by the Personnel Committee.)
7.REGULAR AGENDA
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B.CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
a. Water Meter Replacement Program
b. Kathleen Way Storm Sewer Improvements
c. 2014 Street Maintenance Program
9.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner
a. Nuisance Animal Removal
b. Special Events Policy
10. PERSONNEL COMMITTEE -Trustee Franke
a. Consideration of Supplemental Medicare Contract
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter
12.INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
c. Channel 6 Viewership Survey
13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri
14.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15.YOUTH COMMITTEE -Trustee Franke
16.PARADE COMMITTEE -Trustee Czarnik
17.HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik
18.LIQUOR COMMISSION - Mayor Johnson
19. SPECIAL EVENTS COMMITTEE- Mayor Johnson
20. MID SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21. PLAN COMMISSION -Village Manager Rummel
22.ZONING BOARD OF APPEALS -Village Manager Rummel
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23. REPORT FROM VILLAGE MANAGER
24. REPORT FROM VILLAGE CLERK
25. UNFINISHED BUSINESS
26. NEW BUSINESS
27. PUBLIC COMMENT
28.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Cleric, preferably no later than five
days before the meeting.
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