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Home My WebLink AboutAGENDA - 03/11/2014 - VILLAGE BOARD AGENDA �y�GROV E Vilt CTPTfpNAL L�\ AGENDA REGULAR VILLAGE BOARD MEETING March 1.1., 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Michael Gates, Living Hope Church) 3.APPROVAL OF MINUTES OF February 25, 2014 4. MAYOR&BOARD OF TRUSTEES' REPORT 5.ACCOUNTS PAYABLE WARRANT: Februay 28, 2014 $165,214.37 March 11, 2014 $441,132.75 6. CONSENT AGENDA a. Consideration to award a purchase contract to Air One Equipment, Inc. of South Elgin, IL for the purchase of Honeywell/Morning Pride firefighter turnout gear in an amount not to exceed $23,375 from the General Fund. (The Fire Department has standardized on the Honeywell/Morning Pride gear that has been customized to fit our speci Ilc needs. The current request is to purchase 10 complete sets of turnout gear and one additional pair of pants. (The Fire Department participates in a Honeywell/Morning Pride custom specification program that provides for substantial discounts to the vendor that successfully executes the specification. (The Fire Department initiated its custom specification through our local distributor, Air One Equipment, Inc. of South Elgin, IL. In turn, Honeywell/Morning Pride recognizes Air One Equipment as the Fire Department's Dealer of Record and extended their lowest possible pricing. (Adequate funds are available in the General Fund. (A report fi-om the Fire Chief, recommending approval, is attached_) Page 1 of 4 b. Consideration to concur with prior authorization for an emergency purchase contract .with R. Jones Trucking and Grading, Inc. of Elk Grove Village, IL as a broker for the delivery of 200 tons of bulk rock salt in the amount of$40,000. (The Village Board on March 26, 2013 approved ajoint purchasing requisition through the Illinois Department of Central Management Services (CMS) to procure up to a total of 3,360 tons of road salt. (The Village has purchased its full 120% option on the state contract and CMS is not allowing additional purchases at this time. (R. Jones Trucking and Grading, Inc., acting as a broker, has access to a supply of rock salt in the Chicago metro area and was able to obtain 200 tons of bulk rock salt on an emergency basis at a cost of$200 per ton for a total purchase amount of$56,000. (Funds will be reconciled at the end of the fiscal year for this purchase within the Public Works General Fund budget. (A report from the Director of Public Works, recommending approval, is attached.) c. Consideration to award a contract to Trane U.S. Inc. of Willowbrook. IL to furnish and deliver Rooftop HVAC Replacement Units for the Municipal Complex located at 901 Wellington Avenue in the amount of$143,257 from the Capital Projects Fund. (The existing Trane HVAC units arc 27 years old. "file Village requested Trane U.S. Inc. to provide a quotation to furnish and deliver Rooftop HVAC Replacement units for the Municipal Complex (901 Wellington Avenue). (The existing Rooftop Units are Trane and were installed when the building was constructed in 1987. (As part of this project, two 40 ton and two 17 1/2 ton HVAC units would be furnished and delivered for installation by a contractor to be determined. (The use of replacement units from Trane allows for irate,ration into the building control system and minimizes the need to use retrofit curbs to adapt the units to the roofing system. (The quotation is direct fi-om the manufacturer, Trane U. S. Inc. of Willowbrook, 1L in the amount of$143,257. (The installation portion of the project will be bid separately. The long lead times required for manufacturing the larger rooftop units would potentially push the installation into the summer months, which would possibly require temporary cooling and could conflict with some of the activities planned for the Municipal Complex. (Adequate funds are available in the Capital Projects Fund. (A report from the Director of Public Works, recommending approval, is attached.) d. Consideration to award a contract from the Slate of Illinois Joint Purchase Contract for the purchase of 3,360 tons of Bulk Rock Salt for the 2014-15 winter season of a maximum cost of$57 per ton to be paid from the FY 201415 Budget (Illinois Central Management Services (CMS) is currently preparing bids for the FY 2014- 15 Road Salt Joint Purchasing Program. (The Village's current contract with CMS allows for the renewal of the contract for next winter at a cost not to exceed five percent(5%) over our current cost of$54.06 per ton. Page 2 of 4 Quantity increase is limited to twenty percent(20%). (The CMS contract allows for the purchase of 100 to 120 percent of the designated tonnage. (The Village intends to order 3,360 tons of Bulk Rock Salt in FY 2015. (Adequate funds are budgeted in the FY 2015 proposed budget. (A report IYom the Director of Public Works, recommending approval, is attached.) e. Consideration to adopt Ordinance filo. 3370 (attached) authorizing Ell( Grove Village to amend section 6-13-1-A of Chapter 13 of-Title 6 of the Elk Grove Village Code by exempting unpaid ticket payments and emission testing failure suspensions firom vehicle seizure and impoundment. (The State recently made changes to exempt these two violations from towing a vehicle. (A report from the Chief of Police, recommending approval, is attached.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 2014 Street Maintenance Program 9.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy 10.PERSONNEL COMMITTEE -Trustee Franke 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE- Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove C. Channel 6 Viewership Survey 13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15.YOUTH COMMITTEE -Trustee Franke Page 3 of 4 16. PARADE COMMITTEE -Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19.SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION -Village Manager Rummel 22. ZONING BOARD OF APPEALS - Village Manager Rummel 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS 26. NEW BUSINESS 27. PUBLIC COMMENT 28.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities: Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 4 of 4 ONE v/ZLgc� yf ,Jt fxrF�b'ron A,Go^" ADDENDUM REGULAR VILLAGE BOARD MEETING March 11, 2014 7:00 PM 7. REGULAR AGENDA a. Consideration to adopt Ordinance No. 3371 approving the Village of Elk Grove Village Busse/Elmhurst Road Tax Increment Financing Redevelopment Plan and Project. (This ordinance adopts and approves the Busse/Elmhurst Road Tax Increment Financing Redevelopment Plan and Project.) b. Consideration to adopt Ordinance No. 3372 designating the Village of Elk Grove Village Busse/Elmhurst Redevelopment Project Area. (This ordinance provides that the proposed tax increment finance area is designated as a redevelopment project so that it may, therefore, be eligible for tax increment financing.) c. Consideration to adopt Ordinance No. 3373 adopting 'fax Increment Financing for the Village of Elk Grove Village, Cook County, Illinois, in connection with the Designation of the Village of Elk Grove Village Busse/Elmhurst Road TIF Redevelopment Project Area. (This ordinance allows for tax increment financing to pay for eligible redevelopment costs.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1