HomeMy WebLinkAboutAGENDA - 03/25/2014 - VILLAGE BOARD AGENDA i
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AGENDA
REGULAR VILLAGE BOARD MEETING
March 25, 2014
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (Pastor Isaac Siprian, First Baptist Church)
3.APPROVAL OF MINUTES OF March 11, 2014
4. MAYOR& BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: March 25, 2014 $1,075,483.47
6. CONSENT AGENDA
a. Consideration to award a professional service contract with Gary R. Weber Associates,
Inc. of Wheaton, IL for the Busse Road Median Landscape Improvements in the amount
of$42,762.80 from the ICRC fund.
(The Industrial/Commercial Revitalization Commission has authorized the Busse Road
Median Landscape Improvements project.
(Gary R. Weber Associates, Inc. submitted a proposal to provide professional design
services for this project.
(The professional services will include finalizing the design, providing contract plans and
specifications, and obtaining all permits and approvals from the State.
(Adequate funds are available in the ICRC Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
b. Consideration to award a professional service contract with Gary R. Weber Associates,
Inc. of Wheaton, IL for design of the Village's proposed gateway signs in the amount of
$59,855.40 from the Capital Projects account and the ICRC fund.
(Gary R. Weber Associates, Inc. submitted a proposal to provide professional design
services to bring the proposed Village's gateway signs from conceptual design to
construction.
(The professional services will include finalizing the design for the residential and
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Business Park gateway signs.
(Gary R. Weber Associates, Inc. will also provide contract plans and specifications for six
(6) locations within the residential area.
(A report from the Director of Public Works, recommending approval, is attached.)
c. Consideration to award a professional service contract with Municipal GIS Partners of Des
Plaines, IL for support services in connection with Elk Grove Village's Geographic
Information Systems (GIS) in an amount not to exceed $147,253 from the
Industrial/Commercial Revitalization Fund.
(In April of 2008, the Village Board entered into an agreement to join the GIS Consortium
(GISC), which is a group of twenty-three (23) local communities that work together to
develop a cost-effective solution for implementing Geographic Information Systems (GIS)
and related technologies.
(By collaborating, communities create GIS opportunities otherwise unavailable because of
complexity and cost. The mission of the Consortium is to create value by managing cost
and risk in a cooperative environment.
(The foundation of the Consortium is its innovative staffing approach. To address this
issue, the Consortium outsources staffing and shares these resources among its members.
(The GIS Consortium's contracted service provider is Municipal GIS Partners (MGP).
(Elk Grove Village is an 80% allocation member for support services. This provides for
an in-house GTS Specialist 4 days a week.
(In addition to the Specialist, Elk Grove Village shares the services and receives the
benefits of seven (7) other GIS staff members who are located off site.
(The Village's contract with MGP will run from May 1, 2014 to April 30, 2015.
(A report from the Deputy Village Manager, recommending_approval, is attached.)
d. Consideration to award a construction contract to the lowest responsive and responsible
bidder, EarthWerks Land Improvement and Development Corporation of Batavia, IL for
the Final Grading Plans for 901 Brantwood Avenue in an amount not to exceed $172,553
from the Capital Projects Fund.
(On March 4, 2014 the Village opened sealed bids for the Final Grading Plans for the 901
Brantwood Avenue Project.
(A total of eleven (11) contractors obtained bid documents and eight(8) contractors
submitted bids.
(The lowest responsive and responsible bid was received from EarthWerks Land
Improvement and Development Corporation of Batavia, IL in the amount of$172,553.
(Adequate funds are budgeted in the Capital Projects Fund.
(A report from the Director of Community Development, recommending approval, is
attached.)
e. Consideration of a request to renew a landscape services contract to Sebert Landscaping
Company of Bartlett, IL for residential turf and landscape bed maintenance in the amount
of$77,630.
(This contract was competitively bid in 2011. .
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(The contract provided for an option of four (4) additional renewals through February 28,
2016.
(Sebert Landscaping Company has satisfactorily completed landscape maintenance
services for the Village's residential beds and installed landscaping at the municipal
complex.
(The contract period is from March 1, 2014 through February 28, 2015.
(The contract amount for Sebert reflects a 0.5% increase in the Consumer Price Index.
(A report from the Director of Public Works, recommending approval, is attached.)
f Consideration to adopt Ordinance No. 3374 (attached) amending the Position
Classification and Salary Plan of the Village Code of the Village of Elk Grove Village.
(The Ordinance adds one (1) Fleet Services Coordinator position and deletes one (1)
Assistant Mechanic and one (1) Fleet Attendant.)
g. Consideration to adopt Resolution No. 10-14 (attached) appropriating funds in the amount
of$78,127 for construction and construction engineering for the Devon Avenue bridge
over I-290 Improvement Project.
(The reconstruction of the Devon Avenue bridge over I-290 is being undertaken as part of
the Elgin O'Hare Western Access project.
(The Village was provided the opportunity to add several design enhancements to the
Devon Avenue bridge.
(The requested improvements include decorative fencing, decorative parapet columns, a
custom concrete formliner outside the bridge parapet, and concrete staining on the outside
parapet of the Devon Avenue bridge.
(Elk Grove Village has partnered with the Village of Itasca on these improvements, and
will split the costs as part of a 50/50 cost share.
(The total cost for the improvements was $156,253.16.
(An Intergovernmental Agreement between the Tollway, Illinois Department of
Transportation, Cook County Highway Department, the Village of Itasca, and Elk Grove
Village will be executed for this project once the terms and conditions are finalized.)
7. REGULAR AGENDA
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
a. Water Meter Replacement Program
b. Kathleen Way Storm Sewer Improvements
c. 2014 Street Maintenance Program
9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Nuisance Animal Removal
b. Special Events Policy
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10. PERSONNEL COMMITTEE - Trustee Franke
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15. YOUTH COMMITTEE - Trustee Franke
16. PARADE COMMITTEE - Trustee Czarnik
17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19. SPECIAL EVENTS COMMITTEE - Mayor Johnson
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21. PLAN COMMISSION - Village Manager Rummel
22. ZONING BOARD OF APPEALS - Village Manager Rummel
23. REPORT FROM VILLAGE MANAGER
24. REPORT FROM VILLAGE CLERK
25. UNFINISHED BUSINESS
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26. NEW BUSINESS
27. PUBLIC COMMENT
28.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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