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HomeMy WebLinkAboutVILLAGE BOARD - 03/25/2014 - VILLAGE BOARD MINUTES r MINUTES REGULAR VILLAGE BOARD MEETING March 25, 2014 1. CALL TO ORDER- 7:51 p.m. Roll Call Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Jeffrey C. Franke, Patton L. Feichter, Samuel L. Lissner,James P. Petri, Christine K. Prochno A Quorum was present Also Present: Village Manager Raymond R. Rummel,Attorney William J. Payne, Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE Mayor Johnson introduced Attorney Bill Payne, present for Village Attorney George Knickerbocker. 3.APPROVAL OF MINUTES OF March 11, 2014 Motion to approve the Minutes of the Regular Village Board Meeting held on February 15, 2014 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson asked Vito Sammarco, Director of Public Works, how the Village's salt supply was holding up. Mr. Sammarco advised that the Village has plenty of salt for the rest of the year. Mayor Johnson stated this has been the coldest winter in the Village's history and the second snowiest up to this point. Oaths of Office - Chief Mikel gave a brief education and employment history and Mayor Johnson administered Oaths of Office to the following J g Brian Paliga, Bryan Bell, Joshua Derouin and Alexander Gedutis. Each firefighter thanked the Mayor and Board and stated they were looking forward to their careers with the Elk Grove Village Fire Department. Chief Mikel gave an employment history and Mayor Johnson administered the Oath of Office to Battalion Chief Michael Sharp. Battalion Chief Sharp introduced his family and expressed his thanks to everyone who has supported him during his career with the Elk Grove Village Fire Department. Retirement- Deputy Police Chief John Nowacki joined Mayor Johnson at the podium. Mayor Johnson spoke about the Police Department's K-9 program and how it benefits the community. Police Officer Rick Meyers and his K-9 partner, Vasco,joined the Mayor and Deputy Chief Nowacki. Officer Meyers and Vasco have been partners since 2005. Deputy Chief Nowacki provided some facts about Officer Meyers and Vasco's arrest record and drug seizure history as partners. Deputy Chief Nowacki presented Vasco's retirement plaque to Officer Meyers. Officer O'Neill, Officer Meyers' partner for the past seven years, presented a plaque to Officer Meyers on behalf of a local K-9 training group that they belong to in honor of Vasco's retirement. Officer Meyers spoke about the time he has spent as partners with Vasco and expressed his thanks for having the opportunity to work with Vasco. Vasco will continue to live with Officer Meyers. Trustee Prochno congratulated Village Clerk, Judy Keegan, for fifteen years of service to Elk Grove Village. Trustee Prochno reported eight Elk Grove High School exchange students are visiting the Village's Sister City, Termini Imerese. Police Chief Schmidt and his wife Cindy are chaperoning the students. This is the fourth year that the exchange program is taking place. Page 1 of 5 Two $1000 scholarships are being offered by the Elk Grove Lioness Club. Scholarships are being awarded in memory of Betty Erickson, a Lioness Club Member who passed away in 2013 and donated money to the Lioness Club. Eligibility and selection criteria requires the applicant to be an Elk Grove resident, a high school senior attending a university, college or trade school in the fall, show service to school and community and demonstrate positive leadership qualities. Applications are available at Conant High School, St. Viator High School, Elk Grove High School and at the Administration Counter in Village Hall. Applications are due by April 1, 2014 and winners will be notified by May 1, 2014. Trustee Feichter reported the Community Character Coalition will be hosting their annual Celebration of Cultures on Friday,April 4, 2014 from 6:00 p.m. to 8:00 p.m. at the Pavilion. This is a great family event. It presents a great example of the diversity in our community. The annual CCC Youth Celebration will take place at the May 13, 2014 Village Board meeting and on May 16, 2014 the Community Character Coalition will be sponsoring a spaghetti dinner at the Hattendorf Center. On Sunday, Trustee Feichter attended the Eagle Scout Ceremony of Jason Cokkinias at Queen of the Rosary. Also attending the Ceremony were Rich Garchie of the Fire Department and Keith Wilcox of the Police Department. Trustee Czarnik Trustee Lissner and Josh Grodzin attended the Paddock Publication Business Ledger Awards. Josh accepted an award for Elk Grove Village in the Economic Development category. The Board is very proud of what the Village has accomplished and will continue to excel in improving the business park and residential areas. The Frank J. Czarnik Memorial Scholarship applications are available at Elk Grove, Conant and St. Viator High Schools, the Park District office, the Pavilion and St. Julian Eymard Church. There are six one thousand dollar scholarships available for Elk Grove Village residents that are graduating high school and attending college,junior college or trade school in the fall. Applications must be submitted by May 3, 2014. Trustee Petri met with the Japanese Exchange Students on March 13, 2014. There were eleven students. This is the twenty-sixth year that this exchange program has taken place. Students from Elk Grove High School will be going to Japan over summer break. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the March 25, 2014 Accounts Payable Warrant in the amount of $1,075,483.47. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization to award a professional service contract with Gary R. Weber Associates, Inc. of Wheaton, IL for the Busse Road Median Landscape Improvements in the amount of$42,762.80 from the ICRC fund. b. Authorization to award a professional service contract with Gary R. Weber Associates, Inc. of Wheaton, IL for design of the Village's proposed gateway signs in the amount of $59,855.40 from the Capital Projects account and the ICRC fund. c. Authorization to award a professional service contract with Municipal GIS Partners of Des Plaines, IL for support services in connection with Elk Grove Village's Geographic Information Systems (GIS) in an amount not to exceed $147,253 from the Industrial/Commercial Revitalization Fund. d. Authorization to award a construction contract to the lowest responsive and responsible bidder, EarthWerks Land Improvement and Development Corporation of Batavia, IL for the Final Grading Plans for 901 Brantwood Avenue in an amount not to exceed $172,553 from the Capital Projects Fund. Page 2 of 5 e. Authorization of a request to renew a landscape services contract to Sebert Landscaping Company of Bartlett, IL for residential turf and landscape bed maintenance in the amount of$77,630. f. Adopt Ordinance No. 3374 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE (ASSISTANT MECHANIC-PUBLIC WORKS DEPARTMENT, FLEET ATTENDANT- PUBLIC WORKS DEPARTMENT AND FLEET SERVICES COORDINATOR-PUBLIC WORKS DEPARTMMENT)" g. Adopt Resolution No. 10-14 entitled, "A RESOLUTION APPROPRIATING FUNDS IN THE AMOUNT OF $78,127 FOR CONSTRUCTION AND CONSTRUCTION ENGINEERING FOR THE DEVON AVENUE BRIDGE OVER 1-290 IMPROVEMENT PROJECT" Mayor Johnson asked if staff members or Village Trustees had any questions or comments regarding the Consent Agenda. Trustee Petri noted that item a. is for a service contract for Busse Road. Cook County did a good portion of the work and saved the Village a good amount of money. They did the grading and basic seeding. The Village will be adding plants and trees. The Mayor asked if anyone in the audience wished to address the Village Board regarding any items on the Consent Agenda. No Response. Motion to approve Consent Agenda items"a through g." Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA- No items on the Regular Agenda. 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri - No Report 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner - The Committee met on February 25, 2014 with staff to discuss a Special Events Policy. Staff put together a very good package with a list of fees, types of events and application forms. Trustee Lissner would like the Policy to be presented at a future Committee of the Whole meeting. Mayor Johnson asked that it tentatively be scheduled for a Committee of the Whole on April 22, 2014. 10. PERSONNEL COMMITTEE - Trustee Franke - No Report 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter- Barbara Hengels, Elk Grove Village resident and School District 54 Board member, sent an announcement to Trustee Feichter stating District 54 is co-hosting a recycling event on April 19, 2014 from 10:00 a.m. to 3:00 p.m. Elk Grove residents are welcome to participate in the event. The event will be taking place at the District 54 office located at 524 E. Schaumburg Road in Schaumburg. The recycling event is for both documents and electronics. The Village will be hosting a document and electronic recycling event. The tentative date is June 21, 2014 and it will take place at the Cakton Fire Station. Trustee Feichter will provide more information when everything is finalized. The Village Yard Waste Program will begin on April 1, 2014 and run through December 15, 2014. Small branch pick up will also begin on April 1st. The Village continues to accept small florescent light bulbs, old cell phones, mercury thermometers and household batteries for recycling. Trustee Lissner asked if the branch pick up was only for small branches. Trustee Feichter stated it was for small branches and advised that information is provided in the latest Village Newsletter. The small branches are picked up by Waste Management. The Village offers a large branch pick up program. Large branches will be picked up by the Village on the east side of Rohlwing Road during the week of April 21, 2014 and west of Rohlwing Road will be picked up during the week of April 28, 2014. 12. INFORMATION COMMITTEE - Trustee Prochno - No Report 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - Trustee Petri noted that there was a five second delay during the filming of the Committee of the Whole meeting Page 3 of 5 and there was a very grainy and terrible picture. A new cable is on the upcoming budget which will hopefully fix those issues. 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri No Report 15.YOUTH COMMITTEE - Trustee Franke - Youth Committee Scholarship applications are due by May 2, 2014. Three one thousand dollar scholarships are being offered. Scholarship recipients will be announced sometime at the end of May and the scholarships will be awarded in June. 16. PARADE COMMITTEE - Trustee Czarnik- The annual Hometown Parade is on Saturday, June 14, 2014. The theme is "Under the Big Top." The Grand Marshal is Fred Geinosky. Fred has been involved in many activities in the Village for over forty years. He started with the Jaycees and things grew from there. Elk Grove businesses have been very helpful with sponsoring the parade. Sponsors to date are A&H Plumbing&Heating Co., Inc., Crosstown Electric, Gatwood Crane Service, Inc.,Jerry Castle &Son Inc., North American Carrier, Inc., Graham's Pet Depot and Dynalene Inc. The next meeting of the Parade Committee is Monday, April 7, 2014 at 5:30 p.m. 17.HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE -Trustee Czarnik-The next Blood Drive will take place on April 12, 2014 from 8:00 a.m. to 12:00 p.m. The Community Spirit Award winner for March is Fred Geinosky. Fred has been a citizen of Elk Grove for over forty-four years. For many years he has helped the senior citizens and low income residents by providing free tax filing services. Fred works with Alexian Brothers Healthcare and the Park District to organize various volunteer opportunities for Village residents. We are happy to acknowledge Fred's hard work and thank him for being such an exceptional citizen. Fred will be featured on "In The Grove' on Channel 6 during the month of March. Acknowledge a good deed by nominating someone for the Community Spirit Award. Forms are available at Village Hall, the Library, the Pavilion and on the Village website. 18. LIQUOR COMMISSION - Mayor Johnson -There will be Liquor Hearing on April 8, 2014 at 6:30 p.m. in Council Chambers. The Police Department recently conducted a check and one establishment failed. 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson -The next special event is the Memorial Day Celebration. The celebration takes place at 11:00 a.m. at the Park District Pavilion. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson - The concerts will be taking place in July. Concerts will feature America, Survivor, Pat Benitar,John Michael Montgomery and Kenny Loggins. 21. PLAN COMMISSION - Village Manager Rummel - No Report 22. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report 23. REPORT FROM VILLAGE MANAGER- No Report 24. REPORT FROM VILLAGE CLERK- No Report 25. UNFINISHED BUSINESS - None 26. NEW BUSINESS - None Mayor Johnson asked if the Trustees had anything further before going out for public comment. Trustee Petri stated his grandson participated in the St. Baldrick event at Elk Grove High School. This is the third year that he has participated. 27. PUBLIC COMMENT -8:45 p.m. - Resident Bob Lydon, 1380 Carlisle addressed the Village Board regarding an email he received from the Illinois Tollway Authority about the I-390 project. Mr. Lydon stated he didn't know that 1-390 was going to be a toll road. Mr. Lydon lives at the corner of Devon and Carlisle and is concerned with the effects the toll road will have on the traffic on Devon Avenue. Mayor Johnson stated the Village expects traffic on Devon Avenue to increase. There is construction taking place on the Devon Avenue bridge right now and the structural design Page 4 of 5 is for three lanes in both directions. It was designed for three lanes in case additional lanes are needed in the future. Right now it is not expected to expand to three lanes but it was designed for three lanes in case they are needed in the future. If the Elgin O'Hare (1-390) works the way it is supposed to when everything is completed then there shouldn't be a big change in traffic on Devon Avenue. The Village will be monitoring the traffic but the Village does expect an increase in traffic. Mayor Johnson wished Joe Carey,Assistant Village Manager, good luck in his new job. Joe's last day with the Village is Friday, April 3, 2014. 28.ADJOURNMENT— Motion to adjourn the meeting at 8:48 p.m. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Attorney Bill Payne gaveled the meeting adjourned. Judith M. Keegan,Village Clerk Mayor Craig B. Johnson Page 5 of 5