HomeMy WebLinkAboutVILLAGE BOARD - 04/08/2014 - VILLAGE BOARD MINUTES OVF,.Vl�29c� III
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MINUTES
REGULAR VILLAGE BOARD MEETING
April 8, 2014
1. CALL TO ORDER - 7:15 p.m. Roll Call
Present: Mayor Craig B. Johnson, Trustees Patton L. Feichter, Jeffrey C. Franke, Samuel L.
Lissner, James P. Petri, Christine K. Prochno
Absent: Trustee Nancy J. Czarnik
A Quorum was present
Also Present: Village Manager Raymond R. Rummel,Attorney George B. Knickerbocker,
Village Clerk Judith M. Keegan
2. PLEDGE OF ALLEGIANCE
INVOCATION - Deacon Larry Smith, Queen of the Rosary Church
3. APPROVAL OF MINUTES OF March 25, 2014- Motion to approve the Minutes of the
Regular Village Board Meeting held on March 25, 2014 as submitted and dispense
with the reading.
Moved by Trustee Petri Seconded by Trustee Feichter
VOICE VOTE
MOTION CARRIED
4. MAYOR&BOARD OF TRUSTEES' REPORT
Mayor Johnson thanked Police Chief Schmidt and his wife, Cindy, for chaperoning exchange
students from Elk Grove High School to the Village's Sister City, Termini Imerese.
Mayor Johnson advised everyone to recycle their old "Shop Elk Grove" book. The books
have outdated information in them and are no longer available.
Appointments - Mayor Johnson asked for Board concurrence to reappoint the following:
Fire & Police Commission - Doc Shapiro
Plan Commission - Ed Hauser, Gil Schumm
Parade Committee - Christine Kelley
Police Pension Board - Gary Parrin
Zoning Board of Appeals - Scott Carlson, Michael Colgan
The Mayor also asked for concurrence to appoint Fire Chief Rich Mikel to the Fire Pension
Board.
Motion to concur with the reappointment and appointment of Board and
Commission members.
Moved by Trustee Feichter Seconded by Trustee Franke
VOICE VOTE
MOTION CARRIED
Trustee Prochno thanked all the students that applied for the Lioness Betty Erickson
Memorial Scholarship. There were several applicants. Applications were due April 1,
2014. The applications will be reviewed and the recipients of the two one thousand dollar
scholarships will be announced by May 1, 2014.
On Saturday, April 12, 2014, from 5:00 p.m. to 8:30 p.m. the VFW will be hosting their
famous rib dinner. Reservations are suggested.
The 2014 Kenneth Young Center 5K Run/Walk for mental health and senior services will
take place on Saturday, May 10, 2014 at Busse Woods. The event is a family and pet
friendly event.
Trustee Prochno asked if you are spring cleaning to consider donating to the Kenneth
Young Resale Shop. Gently used clothing, household items and furniture are appreciated.
All profits are used for programs and services.
Page 1 of 8
Trustee Feichter stated the Community Character Coalition was very happy with the
results of last Friday's Celebration of Cultures. The Youth Celebration will be taking place
at the May 13, 2014 Village Board meeting. The Community Character Coalition will be
hosting,a Spaghetti Dinner on May 16, 2014 at the Hatendorf Center.
Trustee Lissner stated he noticed in the results of the EGTV survey that some people watch
the Village Board meetings on the internet. Trustee Lissner cautioned that Windows XP is
no longer supported and Microsoft will not be sending security updates to that system.
Mayor Johnson asked that this information be put in the next Village Newsletter.
5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the March 31, 2014 Accounts Payable Warrant in the amount of
$230,990.90.
Moved by Trustee Petri Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno
NAYS: None
ABSENT: Trustee Czarnik
MOTION CARRIED
Motion to authorize payment of invoices as shown on the April 8, 2014 Accounts
Payable Warrant in the amount of$314,569.14.
Moved by Trustee Petri Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno
NAYS: None
ABSENT: Trustee Czarnik
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization of a request to renew a purchase contract with Beverly Materials of
Hoffman Estates, IL to furnish and deliver gravel and sand in the amount of$26,843.50,
of which $26,131.75 is from the Water-Sewer Fund and $711.75 is from the General
Fund.
b. Authorization of a request to renew a professional service contract to Lechner& Sons of
Mount Prospect, IL for uniform, linen, and floor mat rental services in the amount of
$28,070 from the General Fund.
c. Authorizaton of a request to renew a custodial service contract with Crystal Maintenance
Services of Mount Prospect, IL to provide custodial services in the amount of$35,500.
d. Authorization to award a professional service contract to Johnny Rockets Fireworks
Display Corporation of Chicago, IL to design and produce fireworks displays in
an amount not to exceed $40,000.
e. Authorization to award a contract with Fleck's Landscaping, Inc. of Wheeling, IL, for the
Turf and Landscape Bed Maintenance— Business Park Contract in the amount of
$45,210 from the Industrial/Commercial Revitalization Fund.
f Authorization to award a professional service contract to Sungard HTE of Lake Mary, FL
for support and maintenance of our business software applications in the amount of
$46,126.71.
g. Authorization to award a contract for furnishing Hot-Mix Asphalt Materials with Arrow
Road Construction Company of Mount Prospect, IL for the 2014 MFT Hot-Mix Asphalt
Material Purchase Contract in the amount of$57,931.30 from the Motor Fuel Tax Fund.
h. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Dynamic Heating &Piping Company of Crestwood, IL for the
Replacement of Rooftop Units at the Municipal Complex (901 Wellington Avenue) in the
amount of$59,400 from the Capital Projects Fund.
i. Authorization to award a construction contract to the lowest responsive and responsible
bidder, Globe Construction Inc. of Addison, IL for the 2014 Private Participation Concrete
Replacement Program (PPCRP) in an amount not to exceed $109,837, of which
$99,837 is from the PPCRP (self-funded), $5,000 is from the Water& Sewer Fund and
$5,000 is from the Corporate Fund.
Page 2 of 8
j. Authorization of a request to award a maintenance contract with Lyons & Pinner Electric
Company, Inc. of LaGrange, IL for the Residential Streetlight Maintenance Contract in the
amount of$109,985.20.
k. Authorization to award a professional service contract with Brancato Landscaping,
Inc., of Elk Grove Village, IL for the Parkway Turf Restoration - Hydroseeding Contract
in the amount not to exceed $124,000.
I. Authorization of a request to renew a maintenance contract with Lyons & Pinner Electric
Company, Inc. of LaGrange, IL for annual Arterial and Business Park Lighting
maintenance in the amount of$129,886.05 from the ICRC Fund.
in. Authorization of a request to award a purchase contract to Physio-Control, Inc., of
Redmond, WA for the purchase of six (6) Lifepak 15 Defibrillators in the amount of
$160,278.60.
n. Authorization to award a professional service contract with Arrow Road Construction
Company of Mount Prospect, IL for the 2014 MFT Hot-Mix Asphalt Resurfacing
Contract in the amount of$859,148.30 from the Motor Fuel Tax Fund.
o. Authorization to award a professional service contract with Mondi Construction, Inc. of
Roselle, IL, for the 2014 Village-Wide Concrete Replacement Program in the amount of
$229,900.40 from the Motor Fuel Tax Fund and $89,000 from the Water & Sewer Fund
for a total amount of$318,900.
p. Authorization to award a furnish and delivery contract with Avalon Petroleum, Inc. of
Kankakee, IL for gasoline and diesel fuel in an amount not to exceed $474,000.
q. Authorization of the following items for Fiscal Year 2014-15:
• A 2% market adjustment to non-union step and specific rate plan positions;
• A 2% market adjustment to the merit pay plan positions;
• To continue the eligibility range for defined merit employees who are within 66% of
the pay range, funded at 2%;
• Adopt Ordinance No. 3375 entitled "AN ORDINANCE AMENDING THE HOURLY
RATE FOR PART-TIME POSITIONS OF CUSTODIAN, PORTER, HEALTH
CODE ENFORCEMENT OFFICER, FIRE INSPECTOR, AND WATER METER
READER; TEMPORARY PART-TIME ADMINISTRATIVE INTERNS AND
SUMMER SEASONAL EMPLOYEE; AND SCHOOL CROSSING GUARDS OF
THE VILLAGE OF ELK GROVE VILLAGE"
• Adopt Ordinance No. 3376 entitled "AN ORDINANCE AMENDING THE
POSITION CLASSIFICATION AND SALARY PLANS: THE CLASSIFICATION
PLANS: AND SALARY RANGE FOR, MERIT PAY PLAN POSITIONS, STEP
PAY PLAN POSITIONS, AND SPECIFIC PAY PLAN POSITIONS OF THE
VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE"
r. Authorize the Village Manager to execute contracts renewing the Village's health
insurance programs as of May 1, 2014:
To execute a contract with Blue Cross/Blue Shield to provide medical services and to
establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-Insured
Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $899.56
Employee Plus One Dependent $1,734.21
Employee Plus Two Dependents $2,124.14
Medicare Supplement Rates
One Person $584.46
Two Persons $1,168.92
Page 3 of 8
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$72.88 per participant, per month, $270,239 annually;
• To execute a Blue Cross/Blue Shield High Deductible Plan to provide medical
services and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield
Self-Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $721.32
Employee Plus one Dependent $1,390.59
Employee Plus Two Dependents $1,703.24
Medicare Supplement Rates
One Person $468.67
Two Persons $937.34
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$72.88 per participant, per month;
• To execute a contract with HMO Illinois to provide base plan HMO medical benefits
at the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $670.80
Employee Plus One Dependent $1,294.98
Employee Plus Two Dependents $1,984.92
Medicare Supplement Rates
One Person $541.25
Two Persons $1,083.70
• To execute a contract with The Hartford/Express Scripts/Benistar Fully-Insured
Program to provide base plan Retirement medical benefits paid 100% by the retiree at
the following monthly rates by age banded:
Age Banded Individual Monthly Premium Total
65-69 $422.58
70-74 $446.41
75-79 $476.46
80-84 $504.09
85+ $516.59
Age Bracket Two Individuals Monthly Premium Total
65-69 $846.34
70-74 $894.00
75-79 $954.10
80-84 $1,009.36
85+ $1,034.36
* Assumes retiree and spouse in same age banded
• To renew a contract with Guardian Dental HMO to provide HMO Dental benefits at
the following monthly premium rates:
Participation Level Monthly Premium Level
Employee Only $33.92
Employee Plus One Dependent $63.04
Employee Plus Two Dependents $94.89
Page 4 of 8
•
To establish the following Monthly Premium Rates for the Village's Self-Insured
Dental Plan:
Participation Level Monthly Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78
Employee Plus Two Dependents $190.26
• To renew an agreement with HealthSmart (formerly American Administrative Group)
to administer the Village's Self-Insured Dental Plan at a cost not to exceed $5.20 per
participant, per month, for Dental Claims at $18,970 annually;
• To renew a contract with Symetra Financial to provide Specific Stop Loss Re-
Insurance at a cost not to exceed $731,780;
• To renew the Flexible Spending Plan administered by HealthSmart at a cost of$4.65
per participant, per month, adding $1.25 for a debit card;
• To renew a contract with Gallagher Benefit Services, Inc., who receive from 3% of
the HMO premium from Blue Cross/Blue Shield, $6 per employee, per month of the
Blue Cross/Blue Shield Illinois PPO Administrative Fee and a graded percentage on
premium volume from Dearborn National; and
• To renew the COBRA Administration by HealthSmart at a cost of $1.75 per
participant, per month.
s. Adopt Ordinance No. 3377 entitled "AN ORDINANCE AMENDING CHAPTER 22
`SINGLE FAMILY RENTAL UNIT BUSINESS LICENSE' BY ESTABLISHING
LICENSING PROVISIONS FOR ALL RESIDENTIAL RENTAL UNITS AND
PROVISIONS FOR CRIME FREE HOUSING"
t. Authorization to increase the contract awarded to Water Well Solutions of Illinois
Division, LLC of Elburn, IL to rehabilitate Emergency Well 14 (998 Devon Avenue) in
the amount of$56,806 from the Water& Sewer Fund.
u. Adopt Resolution No. 11-14 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 800 ARTHUR
AVENUE, ELK GROVE VILLAGE, ILLINOIS"
v. Adopt Resolution No. 12-14 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 1090 PRATT
BOULEVARD, ELK GROVE VILLAGE, ILLINOIS"
w. Adopt Resolution No. 13-14 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 2500 ESTES
AVENUE, ELK GROVE VILLAGE, ILLINOIS"
x. Adopt Resolution No. 14-14 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 2500 DEVON
AVENUE, ELK GROVE VILLAGE, ILLINOIS"
y. Adopt Resolution No. 15-14 entitled "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 900 LEE STREET,
ELK GROVE VILLAGE, ILLINOIS"
Page 5 of 8
Mayor Johnson asked if staff members or Village Trustees had any questions or comments
regarding the Consent Agenda. There were none. Mayor Johnson asked if anyone in the
audience wished to address the Village Board regarding any items on the Consent Agenda.
The Mayor advised if anyone was here to speak about the Rental Housing Ordinance or
Class 6B Resolution, this is when they should address the Board.
Prior to anyone addressing the Village Board, Mayor Johnson addressed some questions
and concerns he has received regarding the Crime Free Rental Housing Program. The
Mayor stated the Crime Free Rental Housing Program has been used by other towns for
several years. Towns in the area include Schaumburg, Mount Prospect, Wheeling, Des
Plaines, Rosemont, Palatine, Addison and many others.
The Mayor advised of a situation that took place in a rental home in the Village where drugs
were being sold. The Elk Grove Police together with a SWAT team comprised of officers
from several local municipalities raided the home and arrested the offenders. Surrounding
neighbors applauded when the arrests were made. One neighbor approached Mayor
Johnson and stated he has lived in his home for forty years and recently he has been afraid
to walk on his street. Mayor Johnson stated that as long as this Village Board is in office,
they will never allow anyone to be afraid to walk the streets of Elk Grove Village again.
Additionally, the Mayor has had numerous residents contact him over the years to come
and see neighboring rental homes that are not taken care of.
The Village Board asked the Village Attorney to research and do a study regarding Crime
Free Housing and Rental Property Ordinances that several communities in the area were
utilizing and the results they were seeing. The Village Attorney looked into several
municipalities and worked very closely with Palatine,who is entering their thirteenth year
of the program. Everyone stated it was a very successful program.
Mayor Johnson spoke about several issues brought to his attention addressing out of town
property owners attending a crime free housing class, owners with a certificate from
another municipality, how long an inspection will take and what will be inspected, the
qualifications of inspectors and who the village contacts are for answering questions.
Additional issues addressed by the Mayor were the cost to the Village for the program, the
cost to property owners and whether the program was initiated because of one or two bad
areas or properties.
The following addressed the Village Board with their concerns about the program:
Cathy Carroll - 680 Winston Drive
Jeff Smith - 633 Clover Hill Lane
Howard Gorecki - 532 Northampton Circle
Gerald Aleksy- 555 Gateshead North
Mr. Aleksy, the owner of the rental property where the drugs were being sold, questioned
the extent of the force that was used and the damage done to the property during the raid.
Mayor Johnson asked Deputy Police Chief Walsh to address the situation. Deputy Chief
Walsh stated the SWAT team was called in because the Police Department had intelligence
that there were weapons on the property and there were gang members who had
threatened Police Officers lives purchasing drugs there.
Mayor Johnson thanked the residents and property owners that were in attendance at the
meeting and the ones that called to express their opinions. The Mayor asked that as the
program proceeds, to please continue to give him and the Board their feedback.
The Mayor asked if anyone wanted to address the Board about Class 6B Resolutions. No
response.
Motion to approve Consent Agenda items "a through y."
Moved by Trustee Feichter Seconded by Trustee Lissner
AYES: Trustees Franke, Lissner, Petri, Prochno, Feichter
NAYS: None
ABSENT: Trustee Czarnik
MOTION CARRIED
Page 6 of 8
The Mayor advised the owners of rental property that the program will not be starting
immediately. Information will be mailed in the future.
7. REGULAR AGENDA - No items on the Regular Agenda.
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri -Trustee Petri is looking
forward to the start of the 2014 Street Maintenance Program.
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- Trustee Lissner
stated that staff is ready to meet to discuss item a. Nuisance Animal Removal and called a
meeting of the Committee on April 22, 2014 at 4:30 p.m. The Committee will be looking at
bids submitted by professional trapping firms that were contacted by the Village and what
the cost would be to homeowners to use their services.
Item b. Special Events Policy- the Policy would assist staff by ensuring that event
information is provided to the Village in advance to determine what services the Village
will need to provide and what type of licensing is needed for the event. The Committee is
ready to bring the Policy in front of the whole Village Board. Trustee Lissner asked if it
could be presented at the April 22, 2014 Committee of the Whole meeting as previously
discussed. Mayor Johnson confirmed that it will be on the Committee of the Whole Agenda
for April 22, 2014.
10. PERSONNEL COMMITTEE - Trustee Franke - The Personnel Committee will be
meeting on Monday, April 14, 2014 at 11:00 a.m. for the purpose of Executive Session to
conduct an exit interview.
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter- School District 54 is hosting a
recycling event on Saturday,April 19, 2014 from 10:00 a.m. to 3:00 p.m. at the District 54
office. Electronics and documents will be accepted.
Elk Grove Village will be hosting an event at the Oakton Fire Station in June. The date and
time will be announced when it is confirmed.
The Village continues to recycle small florescent light bulbs, old cell phones, mercury
thermometers and household batteries.
12. INFORMATION COMMITTEE -Trustee Prochno - Trustee Prochno stated at the last
Library Board meeting,the Board appointed a new Library Trustee, Sheryl Stogis, to fill the
position vacated by Marty Gardner. Mr. Gardner resigned at the March 4, 2014 Board
meeting. To retain the position, Sheryl will have to run for office in the 2015 local election.
Village Clerk, Judy Keegan,will be administering the Oath of Office to Sheryl at the May 6,
2014 Library Board meeting.
Free meditation classes are being offered by the Park District at the Rainbow Falls
Community Center. Classes are on Tuesday nights during the months of April, May, and a
few in June. There will also be a session at the Library on June 24, 2014.
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report- Mayor
Johnson complimented the new live televising of local sporting events.
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri
There are lots of projects to be worked on if the weather stays nice.
15. YOUTH COMMITTEE - Trustee Franke - There are only a few more weeks to submit
scholarship applications. Applications are due May 2, 2014. Three one thousand dollar
scholarships are being offered. Scholarship recipients will be announced by the end of May
and scholarships will be awarded at the June Village Board meeting.
16. PARADE COMMITTEE - Trustee Czarnik- Trustee Prochno reported on behalf of
Trustee Czarnik. This year's Hometown Parade is on Saturday, June 14, 2014 at 2:00 p.m.
The theme is "Under the Big Top."
17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -Trustee Czarnik-
Trustee Prochno reported the next Blood Drive will take place on Saturday,April 12, 2014
from 8:00 a.m. to 12:30 p.m.
The Community Spirit Award winner for April is Jack Groat, Monika Montemayer and the
Groat family. They have been vital in sponsoring the Elk Grove Farmer's Market and Little
Boots Rodeo for the community.
Page 7 of 8
18. LIQUOR COMMISSION - Mayor Johnson -A hearing was held prior to the Village Board
meeting for a liquor violation at Black Steer Charhouse. The Liquor Commission was
impressed that they are the first restaurant, that they are aware of, that displays a prompt
on the screen to check identification when a server places a drink order in the computer.
The employee who committed the violation no longer works at Black Steer. Neither a fine
nor a suspension was issued.
19. SPECIAL EVENTS COMMITTEE - Mayor Johnson -The Memorial Day celebration will
take place on May 26, 2014 at the Pavilion.
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The concert
series will be taking place in July. Concert sponsors include Chicago Northwest Convention
Bureau, Comcast, Waste Management, Elk Grove Bank&Trust, Rocco Vino's, Griseta Group,
and AXA Equitable. Concerts will feature America, Survivor, Pat Benitar, John Michael
Montgomery and Kenny Loggins.
21. PLAN COMMISSION - Village Manager Rummel - No Report
22. ZONING BOARD OF APPEALS -Village Manager Rummel - No Report
23. REPORT FROM VILLAGE MANAGER- No Report
24. REPORT FROM VILLAGE CLERK- No Report
25. UNFINISHED BUSINESS - None
26. NEW BUSINESS - None
Trustee Prochno wished a Happy Birthday to Deputy Village Manager, Matt Roan.
27. PUBLIC COMMENT- 8:34 p.m. - Kenneth Wyka, 1249 Diane Lane, addressed the
Village Board about the airplane noise in the Village being caused by the use of the new
runway. Discussion pursued about the airport, the airplane noise and future development
at O'Hare Airport.
28.ADJOURNMENT - Motion to adjourn the meeting at 8:45 p.m.
Moved by Trustee Feichter Seconded by Trustee Franke
AYES: Trustees Lissner, Petri, Prochno, Feichter, Franke
NAYS: None
ABSENT: Trustee Czarnik
Judith M. Keegan.Village Clerk
Mayor Craig B. Johnson
Page 8 of 8