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Home My WebLink AboutAGENDA - 04/22/2014 - VILLAGE BOARD AGENDA pV E VlL�9ccn Tyf J2\ £'CF'TIONAL LOAF AGENDA REGULAR VILLAGE BOARD MEETING April 22, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Michael Gates, Living Hope Church) 3.APPROVAL OF MINUTES OF April 8, 2014 4.MAYOR&BOARD OF TRUSTEES' REPORT S.ACCOUNTS PAYABLE WARRANT: April 22,2014 $1,079,431.05 6. CONSENT AGENDA a. Consideration to allow At The Post located at 554-B East Devon Avenue to host a temporary one-day outdoor Kentucky Derby event from 10:00 a.m, to 10:00 p.m. on Saturday, May 3, 2014. (At The Post, 554-B East Devon Avenue, has made a request to host an outdoor Kentucky Derby event on Saturday, May 3, 2014.. (Logistics of the event have been reviewed by Village Staff and no problems are anticipated to zoning requirements for this event. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request from the Elk Grove Park District to waive engineering permit fees for the resurfacing of the asphalt parking lot at the Hattendorf Center, located at 225 Elk Grove Boulevard, in the amount of$3,677. (It has been past practice of the Village Board to grant fee waivers far governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) Page 1 of 6 c. Consideration of the following: • to award a professional services contract to Gallagher-Bassett for the administration of the Village's Self-Insured Liability Plan in an amount not to exceed $42,008; and • to approve the Liability Insurance Premiums for FY 2014-15,submitted by Arthur 1. Gallagher Risk Management Services, Inc. at a premium level as determined for the following coverage: General Liability Package $138,389 Liability Auto Damage Building/Contents EMT/Paramedic Liability Nurse Liability Police Professional Public Officials Property $ 93,731 Boiler and Machinery Workers Compensation $ 67,386 Federal Flood Insurance $ 17,000 Underground Storage Tank $ 7,958 Crime, Money & Security $ 4,126 Fiduciary $ 10,864 Cyber Liability $ 23,811 Brokerage Service Fee $ 90,846 HELP $ 82,000 Total $536,111 (The contract with Gallagher-Bassett Fluctuates based on the amount of claims over a three year period. (This year's total premium renewal represents an increase of$30,182 or 5.5%. (High Excess Liability Pool (HELP) provides excess liability coverage in the amount of $10 million in excess of our underlying$2 million coverage. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Finance, recommending approval, is attached.) d. Consideration to award a professional services contract to Ayers Associates Inc. of Madison, WI for planimetric mapping updates as part of the GIS Consortium purchasing agreement in an amount not to exceed $40,690 from the Water/Sewer Fund. (Elk Grove Village has been a member of the GIS Consortium since 2008. (The GIS Consortium (GISC) is a group of local communities that have worked together to develop a cost-effective solution for implementing geographic information systems (GIS) and related technologies. Page 2 of 6 (One of those cost-effective solutions is to purchase aerial photography/mapping in bulk through the Consortium's 23 municipalities. (The GIS Consortium Board of Directors appointed a Base Mapping Committee to initiate a selection process for a photogrammetric mapping consultant, and Ayers Associates was the selected vendor. (As part of the pricing agreement, Ayers uses economies of scale to provide their services at a reduced price. (As part of this fiscal year's mapping program,Ayers will be performing planimetric imagery updates within the Elk Grove Village community. (A report from the Deputy Village Manager, recommending approval, is attached.) e. Consideration to award a professional services contract to Peters &Associates of Oak Brook Terrace, IL for advanced technical support of the Village's computer networks for the period of May 1, 2014 through April 30, 2015 in an amount not to exceed $89,280. (The requested amount would provide one day per week of supplemental Network Engineer support and two days per quarter of Network Architect support during FY 2015. (Peters &Associates has provided high-quality implementation and support services to the Village for over 6 years. (As in the past, the requested support will only be used and billed on an as-needed basis. (A report from the Director of Information Technology, recommending approval, is attached.) E Consideration of a request to renew a professional services contract to Powell Tree Care, Inc. of Elk Grove Village, IL for the 2014 Parkway Tree Maintenance Program in the amount of$99,850.85 from the General Fund. (This contract was competitively bid in 2012. (The contract provided for an option of four (4) additional renewals through April 30, 2016. (Powell Tree Care, Inc. has satisfactorily completed tree trimming and tree removal services under this contract and also holds the contract for the Village's EAB tree removal services. (The contract period is from May 1, 2014 through April 30, 2015. (The contract amount reflects a 0.5% increase in the Consumer Price Index. (A report from the Director of Public Works, recommending approval, is attached.) Page 3 of 6 g. Consideration to adopt Resolution No. 16-14 adopting the Fiscal Year 2014-15 Budget for the Village of Elk Grove Village, counties of Cook and Du Page, IL. General Fund $57,219,352 Emergency Management Fund $123,967 Motor Fuel Tax Fund $1,204,000 Recycling/Municipal Waste Fund $1,914,179 Asset Seizure Fund $16,895 Industrial/Commercial Revitalization $3,708,680 Fund Foreign Fire Insurance Fund $295,030 Cable Television Fund $483,683 Capital Projects Fund $3,618,400 Grove Mall Redevelopment-TIF $767,000 Devon/RohlwingRedevelopment- $690,000 TIF Residential Enhancement Fund $1.,167,750 Busse/Elmhurst Redevelopment- $1,415,000 TIF Capital Projects Debt Fetid $6,300,120 Water/ Sewer Fund $19,088,622 Capital Replacement Fund $1,682,000 Firefighters Pension Fund $5,629,200 Police Pension Fuld $4,629,000 Total $109,952,878 (The Fiscal Year 201.4-15 Budget is reduced by$34,597,838 or 24.6%less than the Fiscal Year 2013-14 Adopted Budget. (The proposed Fiscal Year 2014-15 Budget includes $5,752,416 for the Elk Grove Public Library,which results in a total Village and Library expenditure of $115,705,294. (A report from the Director of Finance, recommending approval, is attached.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a: Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c, 2014 Street Maintenance Program Page 4 of 6 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy 10.PERSONNEL COMMITTEE -Trustee Franke 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter 12.INFORMATION COMMITTEE -Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13.CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15.YOUTH COMMITTEE -Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19.SPECIAL EVENTS COMMITTEE- Mayor Johnson 20.MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. PLAN COMMISSION -Village Manager Rummel Page 5 of 6 22. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 14-2 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on the property located at 281 Brookhaven Drive. (PH 4-17-2014) b. ZBA Docket 14-3 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of attached accessory structures within business zoning districts on the property located at 1000 E. Higgins Road. (PH 5-1-2014) 23.REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25.UNFINISHED BUSINESS 26. NEW BUSINESS 27.ADJOURNMENT 28.PUBLIC COMMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6