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HomeMy WebLinkAboutVILLAGE BOARD - 04/22/2014 - VILLAGE BOARD MINUTES vOROV EV � F ' fPTIUiAb GU. MINUTES REGULAR VILLAGE BOARD MEETING April 22, 2014 1. CALL TO ORDER- 7:26 p.m. Roll Call Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno A Quorum was present Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE INVOCATION - Pastor Michael Gates, Living Hope Church 3.APPROVAL OF MINUTES OF April 8, 2014 - Motion to approve the Minutes of the Regular Village Board Meeting held on April 8, 2014 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT - On April 10, 2014 Mayor Johnson presented the State of the Village to the Elk Grove Rotary Club. Coffee with the Mayor and Board will take place on Saturday, May 3, 2014 from 9:00 a.m. to 11:00 a.m. Recently Chicago Crain's came out with a list of the top two hundred fifty privately owned businesses in Illinois. Six of those businesses are located in Elk Grove Village. Topco, located at Northwest Point,was number five on the list. Award - Elk Grove Village was voted the third highest rated community in the State of Illinois for quality of life. The information was published by Cities Journal.com. St. Charles was ranked first, Winnetka, second, Elk Grove was third, Oak Park was fourth and Park Ridge was fifth. The Village also won an international award for the pedestrian bike bridge over Higgins Road at the forest preserve. The award was for the highest rated public transportation project under five million dollars last year. Oath o1'Office - Fire Chief Mikel gave an education and career history about Lieutenant Matthew Bonilla. Mayor Johnson administered the Oath of Office to Lieutenant Bonilla. Lieutenant Bonilla thanked the Mayor and Village Board, acknowledged his fellow firefighters and introduced and thanked his family. Mayor Johnson asked Police Chief Schmidt to join him at the podium. Chief Schmidt spoke about the Sister Cities Student Exchange Program. Chief Schmidt and his wife recently chaperoned a group of eight students to the Village's Sister City, Termini Imerese. Chief Schmidt presented Mayor Johnson with a gift of two books that were sent from the Mayor of Termini Imerese. Trustee Feichter stated the Community Character Coalition Youth Celebration will take place at the May 13, 2014 Village Board meeting. Truster- On April 13, 2014, Trustee Petri, Trustee Prochno and Trustee Feichter attended the opening of the new Fox Den and video gaming at Fox Run Golf Course. On April 14, 2014 Trustee Petri attended the Tollway meeting. There are several ongoing projects including the bridge over Elmhurst Road on I-90, the Elgin-O'Hare flyover at Route S3 and new sound walls on both sides of the Elgin-O'Hare from Meacham Road to Irving Page 1 of 4 Park Road. They will be having an Open House about the Elmhurst Road Interchange on May 1, 2014 at the Holiday Inn. It will be an informal walk-in meeting from 4:00 p.m. to 7:00 p.m. Everyone is invited to attend. Trustee Czarnik - May 3, 2014 is the deadline for the Frank J. Czarnik Memorial Scholarships. There are six one thousand dollar scholarships being offered. Trustee Prochno thanked Chief Schmidt on behalf of the Sister Cities organization and the Village for chaperoning the exchange students. Trustee Prochno stated there were no chaperones available for the trip this year and Chief Schmidt and his wife personally paid for their own trips and used their vacation time to chaperone the students. The deadline has passed to apply for the Betty Erickson Memorial Scholarships. Two one thousand dollar scholarships will be awarded. The recipients will be announced in early May. The 2014 Kenneth Young Center 5K Run/Walk for mental health and senior services will take place on Saturday, May 10, 2014 at Busse Woods. The event is a family and pet friendly event. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the April 22, 2014 Accounts Payable Warrant in the amount of $1,079,431.05. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization to allow At The Post located at 554-B East Devon Avenue to host a temporary one-day outdoor Kentucky Derby event from 10:00 a.m. to 10:00 p.m. on Saturday, May 3, 2014. b. Authorization of a request from the Elk Grove Park District to waive engineering permit fees for the resurfacing of the asphalt parking lot at the Hattendorf Center, located at 225 Elk Grove Boulevard, in the amount of$3,677. c. Authorization of the following: • to award a professional services contract to Gallagher-Bassett for the administration of the Village's Self-Insured Liability Plan in an amount not to exceed $42,008; and • to approve the Liability Insurance Premiums for FY 2014-15, submitted by Arthur J. Gallagher Risk Management Services, Inc. at a premium level as determined for the following coverage: General Liability Package $138,389 Liability Auto Damage Building/Contents EMT/Paramedic Liability Nurse Liability Police Professional Public Officials Property $ 93,731 Boiler and Machinery Workers Compensation $ 67,386 Federal Flood Insurance $ 17,000 Underground Storage Tank $ 7,958 Crime, Money&Security $ 4,126 Fiduciary $ 10,864 Cyber Liability $ 23,811 Brokerage Service Fee $ 90,846 HELP 82,000 Total $536,111 Page 2 of 4 d. Authorization to award a professional services contract to Ayers Associates Inc. of Madison, WI for planimetric mapping updates as part of the GIS Consortium purchasing agreement in an amount not to exceed $40,690 from the Water/Sewer Fund. e. Authorization to award a professional services contract to Peters &Associates of Oak Brook Terrace, IL for advanced technical support of the Village's computer networks for the period of May 1, 2014 through April 30, 2015 in an amount not to exceed $89,280. f. Authorization of a request to renew a professional services contract to Powell Tree Care, Inc. of Elk Grove Village, IL for the 2014 Parkway Tree Maintenance Program in the amount of$99,850.85 from the General Fund. g. Adopt Resolution 16-14 entitled "A RESOLUTION ADOPTING THE FISCAL YEAR 2014-15 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS" Mayor Johnson asked if the Trustees or staff had any questions or comments about the Consent Agenda. There were none. The Mayor asked if anyone in the audience wished to address the Board about the Consent Agenda. No response. Motion to approve Consent Agenda items"a through g." Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA - No items on the Regular Agenda. 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri - No Report 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- The Committee met at 4:30 p.m. today and reviewed the nuisance animal removal proposal from the Police Department. The Committee approved the proposal and will bring it to the full Board in the near future. The company recommended by the Police Department is used by several other towns. Residents and businesses also have the option of hiring a company of their choice. The company offers helpful public education on their website. The Special Events Policy was discussed at the Committee of the Whole meeting. The Board was in concurrence with Staff and the Committee to proceed with the Policy. Once the policy is in full effect, the special events process should be easier for everyone involved. Event fees and fee waivers were also discussed. 10. PERSONNEL COMMITTEE - Trustee Franke - No Report 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter- No Report 12. INFORMATION COMMITTEE - Trustee Prochno - Trustee Prochno asked that item b. Committee for Smoke-Free Elk Grove, be removed from the Agenda. 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri Representatives from Red Caffeine gave a very informative marketing presentation at the Committee of the Whole meeting. 15. YOUTH COMMITTEE - Trustee Franke -This is the last week to get applications turned in for the Youth Committee scholarships. Three one thousand dollar scholarships are going to be awarded. All applications must be turned in by May 2, 2014. Recipients will be announced at the end of May. 16. PARADE COMMITTEE - Trustee Czarnik- The Annual Hometown Parade is Saturday, June 14, 2014. The theme is "Under the Big Top." The Parade Grand Marshal is Fred Geinosky. Parade sponsors are A&H Plumbing&Heating Co., Inc., Chicago Offset, Crosstown Electric, Dynalene Inc., Gatwood Crane Service Inc., Graham's Pet Depot, Grove Memorial Chapel, Jerry Castle & Son Inc., North American Carriers Inc., Rotary Club of Elk Grove, the Sign Centre and Yummy Yogurt. The next meeting of the Parade Committee is Monday, May 5, 2014 at 5:30 p.m. in Room E. Page 3 of 4 17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik- There were twenty-nine donors at the last Community Blood Drive. The Community Spirit Award winners for April are Jack Groat, Monika Montemayer and the Groat family. They have been vital in sponsoring the Elk Grove Farmer's Market and Little Boots Rodeo for the community. More information is available on In The Grove on Channel 6. 18. LIQUOR COMMISSION - Mayor Johnson - No Report 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The Memorial Day Celebration will take place at the Pavilion on May 26, 2014 at 10:45 a.m. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - This summer's concerts will feature America, Survivor, Pat Benitar, John Michael Montgomery and Kenny Loggins. 21. PLAN COMMISSION - Village Manager Rummel - No Report 22. ZONING BOARD OF APPEALS - Village Manager Rummel - Mayor Johnson asked Trustee Franke to excuse himself from the Board. Trustee Franke stepped down from the dias and took a seat in the audience. Trustee Franke was asked to step down because the variance request being considered by the Village Board is for Trustee Franke's property. Village Manager Rummel advised there was a unanimous recommendation by the Zoning Board of Appeals to provide a variation for a fence in the side yard,which actually functions as a rear-yard at 281 Brookhaven Drive. There were no questions for the Petitioner. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Trustee Franke was advised that he can begin work on the fence once the necessary permits are obtained from the Community Development Department. Trustee Franke rejoined the Village Board on the dias. 23. REPORT FROM VILLAGE MANAGER- No Report 24. REPORT FROM VILLAGE CLERK- No Report 25. UNFINISHED BUSINESS - None 26. NEW BUSINESS - None 27. PUBLIC COMMENT - 8:09 p.m. - No comments 28.ADJOURNMENT - Motion to adjourn the meeting at 8:10 p.m. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Judith M. Keegan,Village Clerk Mayor Craig B. lohnson Page 4 of 4