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HomeMy WebLinkAboutAGENDA - 05/13/2014 - VILLAGE BOARD AGENDA Yf�"9 �i �fff+C�PTfON AI.L���J2` AGENDA REGULAR VILLAGE BOARD MEETING May 13, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Deacon Ted Czarnecki, Saint Julian Eymard Catholic Church) 3.APPROVAL OF MINUTES OF April 22, 2014 4.MAYOR&BOARD OF TRUSTEES' REPORT 5.ACCOUNTS PAYABLE WARRANT: April 30, 2014 $277,522.18 May 13, 2014 $998,798.51 6. CONSENT AGENDA a. Consideration of a request (attached) from Living Hope Church, located at 777 S. Meacham Road, to waive building Penn it fees in the amount of$25 for the installation of a temporary sign. (it has been past practice of the Village Board to grant fee waivers for churches and non- profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request (attached) from Northwest Presbyterian Church, located at 301 Ridge Avenue, to waive FY 2014-15 vehicle sticker fees in the amount of$50. (Northwest Presbyterian Church is requesting a fee waiver for FY 2014-I5 vehicle sticker fees for two passenger vehicles ($25 each) for a total waiver of$50. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) Page 1 of 7 c. Consideration of a request from Elk Grove Township Community Day Care Center, located at 711 Chelmsford Lane, to waive FY 2014-15 business license fees in the amount of$475. (Elk Grove Township requests waivers for the following FY 201445 business licenses: I coin-operated food/beverage ($50), 1 food processor/storage ($100), and l day care center ($325) for a total fee waiver request of$475. (It is been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) d..Consideration of a request (attached) from the Elk Grove Park District to waive the fee for a temporary Class D Liquor License ($2,100) for a Canvas & Cocktails event at the Rainbow Falls Community Center on Friday, June 6, 2014 from 6:30 p.m. to 9:30 p.m. (The Elk Grove Park District has requested a fee waiver for a temporary Class D Liquor License in the amount of$2,100 for a Canvas & Cocktails event scheduled for Friday, June 6, 2014 from 6:30 p.m. to 9:30 p.m. at the Rainbow Falls Community Center. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) e. Consideration of a request for fee waivers from the Elk Grove Park District for the following: • To waive FY 2014-15 vehicle sticker fees in the amount of$2,175; • To waive two (2) Class A Liquor Licenses in the amount of$5,800; and • To waive FY 2014-15 business license application fees in the amount of$2,935 for a total amount of$10,910. (The Elk Grove Park District is seeking a waiver of FY 2014-15 vehicle sticker fees for 4 passenger vehicles ($100), 12 Class-B trucks ($600), 17 Class-D/F trucks ($1,275), and 2 Class-I4/J1K trucks ($200) for a total waiver of$2,175. (The Park District is also seeking a fee waiver for two (2) Class A Liquor Licenses for the Fox Run Golf Links (I) and Garden Terrace Banquets (1) in the amount of$5,800. (The Park District is also seeking business license fee waivers for the following licenses: 5 general retail ($500), 2 food caterer ($200), 1 general retail - temporary ($35), 3 service stations ($75), 5 restaurants ($1,000), l health/tennis club ($100), 7 coin-operated food/beverage ($350), 1 daycare center($325), 1 golf course ($100), and I massage establishment ($250) for a total fee waiver of$2,935. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) Page 2 of 7 f. Consideration of a request to award a contract to the lowest responsive and responsible bidder, W.S. Darley & Co_of Itasca, IL for the purchase of seven (7) Flir thermal imaging cameras with accessories in an amount not to exceed $32,375 from the Foreign Fire Insurance Fund. (On Thursday, April 24, 2014, the Village opened sealed bids for the purchase of thermal imaging cameras with accessories. (One bid was received and was publicly opened. (The lowest responsive and responsible bid was received from W.S. Darley & Co., Itasca, IL in the amount of$32,375. (Adequate funds are available in the Foreign Fire Fund. (A report from the Fire Chief, recommending approval, is attached.) g. Authorization to award a service contract with ASR-Kale Uniforms for the purchase of Police Officer uniforms in an amount not to exceed $45,000. (The representative from ASR-Kale Uniforms has agreed to extend our current contract with no price increase. (ASR-Kale is the industry leader for law enforcement uniforms. (The Police Department has standardized their uniforms to the "Flying Cross" brand; a brand made by All Sewn Right(ASR,)the parent company of Kale. (ASR-Kale is the only company-owned retailer in the area and they are able to provide greater availability and minimal lead time on deliveries. (Adequate funds have been budgeted in the FY 2014-15 budget for this service contract. (A report from the Chief of Police, recommending approval, is attached.) It. Consideration to award a professional service contract to Red Caffeine Inc., formerly Desert Rose Design, of Lombard, IL to continue the implementation of the Beyond Business Friendly Economic Development Marketing Plan for a total contract amount not to exceed $153,535 through the Industrial Commercial/Revitalization Fund. (In 2012 Red Caffeine, formerly Desert Rose Design Studio (DRD), was awarded the contract to develop the Beyond Business Friendly marketing campaign tactics and implementation schedule. (At the February 27,2014 budget meeting, the ICRC approved an extension of the contract for Red Caffeine to continue implementation of the plan in the amount of$153,535 for FY 2014-15. (The plan outlines a sustained multimedia campaign that includes unique web applications, social media, and traditional media. The goal of the plan is to create awareness around the Village's new brand image, Beyond Business Friendly. The campaign targets various audiences including current businesses located in Elk Grove, businesses looking to relocate into the Village, and commercial real estate professionals working in the region. (At this time, the proposal is to approve the continuation of the Beyond Business Friendly marketing plan under the direction of Red Caffeine at a cost of$153,535 for the FY 2014- 15. (This item was discussed at the April 22, 2014 Committee of the Whole. (A memo from the Director of Business Development& Marketing, recommending approval, is attached.) Page 3 of 7 i. Consideration to adopt Ordinance No. 3378 (attached) amending Title 8, Chapter 8 of the Elk Grove Village Municipal Code by prohibiting the installation of above ground utility distribution lines along the Busse Road and Elmhurst Road corridors. (As part of the guidelines set within the Elk Grove Village ICRC Master Plan, a recommendation was made to prohibit the installation of overhead utilities in order to improve the aesthetics of the Business Park. (Earlier this spring, the Village Board adopted the Busse-Elmhurst TIF District. One of the goals of the TIF District is to enhance the aesthetics of the Busse-Elmhurst corridor. (Adoption of this Municipal Code amendment will assist the Village by prohibiting any additional visually aesthetic obstructions.) j. Consideration to adopt Ordinance No. 3379 establishing a Special Events Policy for the Village of Elk Grove Village. (This item was discussed at the April 22, 2014 Committee of the Whole and currently appears under the JPZ Committee.) k. Consideration to adopt Resolution No. 17-14 (attached) authorizing the Mayor and Village Clerk to execute a Real Estate Sales Contract between the Village of Elk Grove Village and Sandra J. Kelly, as Trustee of the Sandra J. Kelly and Family Declaration of Living Trust dated October 2, 1997, and Ronald E. Jacobs and Site E. Jacobs. (The Real Estate Sales Contract is for the purchase of property located at 300 E. Devon, Avenue.) I. Consideration to adopt Resolution No. 18-14 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terns of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 901 Tonne Road. (The Law Offices of Sarnoff& Baccash, on behalf of R&A Management, LLC (Applicant) is seeking a Cook County Class 613 property tax exemption for property located at 901 Tonne Road. (The Applicant intends on purchasing the building and leasing it to a related entity called R&A Construction of Illinois, Inc. R&A intends to use the facility for the warehousing and distribution of products used in the construction industry. (R&A currently occupies an approximately 3,600 square foot space in Arlington Heights and because the business has been growing it needs to expand its operations. R&A intends on relocating its entire operations to Elk Grove Village including its entire workforce of six full timejobs with two to four new jobs to be created shortly after the move. (The subject property consists of an approximately 5,000 square foot building. The building has been 100% vacant since October of 2010. (The applicant has allotted $71,400 to immediately rehabilitate the building including enclosing the loading dock, modernize the facade, reconstructing all asphalt, and updating die landscaping. Page 4 of 7 (The Class 6B classification is designed to encourage industrial development throughout Cook County by offering a real estate tax incentive for the development of new industrial facilities, the rehabilitation of existing industrial structures, and the industrial reutilization of abandoned buildings. (The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 613 status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site meets the eligibility requirements set forth by Cook County in the Class 6B Eligibility Bulletin as it involves occupation of an abandoned building for more than twenty-four(24) months continuous vacancy with a purchase for value and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached. in. Consideration to adopt Resolution No. 19-14 (attached) accepting a Certificate of Approval and Initial Acceptance, Deed of Conveyance/Bill of Sale, and reducing Letter of Credit No. DCI 12252US14213, accepted by Resolution 33-13, to a new amount of $10,000, expiring May 31, 2016, guaranteeing the maintenance of the public watermain at 2475 Touhy Avenue. (The watermain was completed to Village satisfaction in October 2013. (The Letter of Credit guarantees the public watermain (installed along the northeast property line) for a period of two (2) years. (A report from the Director of Community Development, recommending approval, is attached.) n. Consideration to adopt Resolution No. 20-14 (attached) authorizing the Mayor to execute a Letter of Agreement between RedSpeed Illinois, LLC and the Village of Elk Grove Village for the renewal of an automated traffic law enforcement system. (This Letter of Agreement renews the term of the Agreement for the operation of a traffic law enforcement system for two (2) additional consecutive three-year terms from July 7, 2014 to July 7, 2020. 7. REGULAR AGENDA a. Consideration to adopt Ordinance No. 3380 granting a variation of Section 3-7:D(3) of the Zoning Ordinance to permit the construction of a six foot (6') high fence extending approximately eight feet (8') beyond the nearest front corner of the principal structure on the adjacent single-family residential lot for property located at 281 Brookhaven Drive. Page 5 of 7 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Water Meter Replacement Program b. Kathleen Way Storm Sewer Improvements c. 2014 Street Maintenance Program 9.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner a. Nuisance Animal Removal b. Special Events Policy 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter 12.INFORMATION COMMITTEE -Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri 14.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15.YOUTH COMMITTEE- Trustee Franke 16. PARADE COMMITTEE -Trustee Czarnik 17. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 18. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE-Trustee Czarnik 19. LIQUOR COMMISSION - Mayor Johnson 20. SPECIAL EVENTS COMMITTEE- Mayor Johnson 21.PLAN COMMISSION -Village Manager Rummel 22. ZONING BOARD OF APPEALS- Village Manager Rummel a. ZBA Docket I4-3 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of attached accessory structures within business zoning districts on the property located at 1000 E. Higgins Road. (PH 5-1-2014) Page 6 of 7 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25.UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on the property located at 281 Brookhaven Drive. 26.NEW BUSINESS 27.PUBLIC COMMENT 28.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Cleric, preferably no later than five days before the meeting. Page 7 of 7 Reset Form Prinf Form_. tPLACE THIS EDGE INTO SCANNER Document Type COMMITTEE OF THE WHOLE Meeting Date 3-25-14 Description Committee of the Whole Start Time 18:50 IV CID I TES COMMITTEE OF THE WHOLE March 25, 2014 6:50 p.m. Present: C. Johnson, Mayor C. Prochno, Village Trustee J. Petri, Village Trustee S. Lissner, Village Trustee N. Czarnik, Village Trustee J. Franke, Village Trustee P. Feichter, Village Trustee Absent: None Staff: R. Rummel, Village Manager M. Roan, Deputy Village Manager B. Payne, Acting Village Attorney J. Carey, Assistant Village Manager Reporter: Tom Robb, Elk Grove Journal Tom Placek, Daily Herald Cook County Class 6B Property Tax Abatement Program The Committee was provided a presentation on a proposed eligibility checklist for the Village Board to consider when reviewing,the approval of a Class 6B property tax abatement. The Village has reviewed the Class 6B approval process and recommends to the Conunittee that Class 6B abatements be approved only after a company has completed the required conditions per the checklist. The consensus of the Committee is to adopt the new Class 6B policy effective immediately. Crime Free Rental Housing The Committee was advised of work conducted by the Village Attorney over the course of several years to establish a crime free rental housing program. The proposed Crime Free Rental Housing Ordinance would apply to both single-family and multi-family homes. A outlined the various aspects of the program which proposed to be implemented in October 1, 2014 with full implementation as of September 30, 2015. A license fee of $50 per unit for multi-family apartments/rentals and $100 per unit fee for single-family rentals would be established in addition to the creation of 1.0 FTE Housing Maintenance Inspector and an additional 1.0 FTE Police Officer who would work in Crime Prevention. The consensus of the Committee was to place the Crime Free Housing Ordinance on the April 8 agenda for approval and to review the ordinance again in two years to determine its impact. Meeting adjourned at 7:38 p.m.