HomeMy WebLinkAboutAGENDA - 05/27/2014 - VILLAGE BOARD AGENDA e
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AGENDA
REGULAR VILLAGE BOARD MEETING
May 27, 2014
7:00 PM
1. CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (Pastor Jay Catanus, Northwest Filipino Baptist Church)
3.APPROVAL OF MINUTES OF May 13, 2014
4.MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: May 27, 2014 $1,676,484.60
6. CONSENT AGENDA
a. Consideration of a request(attached) from School District 54 - Mead Jr. High School,
located at 1765 Biesterfield Road, to waive FY 2014-15 business license fees in the
amount of$100.
School District 54 - Mead Jr. High School is seeking( g g a waiver of FY 2014-15 business
license fees for 2 coin-operated vending machines ($50 each) for a total waiver of$100.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
b. Consideration of a request(attached) from Township High School District 214 -
Elk Grove High School, located at 500 W. Elk Grove Blvd., to waive FY2014-15 business
license fees in the amount of$450.
(Township High School District 214 - Elk Grove High School is seeking a waiver of FY
2014-15 business license fees for 9 coin-operated vending machines ($50 each) for a total
waiver of$450.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
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c. Consideration of a request(attached) from the Society of St. Vincent de Paul, located at
9321 S. Western Avenue, Chicago, IL to waive FY 2014-15 business license fees in the
amount of$450.
(The Society of St. Vincent de Paul is requesting a fee waiver for FY 2014-15 business
license fees for the location of a collection box in Elk Grove Village($200 fixed fee plus
$250/collection box) for a total fee waiver of$450.
(It has been past practice of the Village Board to grant fee waivers for churches and non-
profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
d. Consideration of a request(attached) from the Salvation Army - Emergency Disaster
Services, located at 1000 Pratt Blvd., to waive FY 2014-15 vehicle sticker fees in the
amount of$1,325.
(The Salvation Army is seeking a waiver of FY 2014-15 vehicle sticker fees for 3
passenger vehicles ($75), 2 Class-B trucks ($150), 8 Class-D/F trucks ($600), and 5 Class-
H/J/K trucks ($500) for a total fee waiver of$1,325.
(It has been past practice for the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
e. Consideration to authorize payment in the amount of$16,895 for FY 2014-15
membership dues to the Northwest Municipal Conference(N)3IMC).
(Membership dues to the Northwest Municipal Conference are based on population and
are assessed at a per capita rate of$0.510. The dues amount reflects an increase over the
previous year's rate.)
f. Consideration to concur with prior authorization to award a purchase contract to Alexander
Equipment, Inc., of Lisle, IL for purchase of a Morbark Model MI 5R brush chipper in the
amount of$53,097.59 from the Capital Replacement Fund.
(The Department of Public Works has budgeted for replacement of one (1) existing brush
chipper unit with a larger unit that has improved safety features.
(The current brush chipper Unit 729 is used by the Department of Public Works for year-
round brush chipping in tree removal and storm events. The 17-year old unit is a 1997
Brush Bandit, with over 4,100 operating hours.
(The Morbark Model MI 5R brush chipper will meet our specifications and can be
purchased with pricing established by the United States General Services Administration
(GSA)joint purchasing program.
(Alexander Equipment, Inc., of Lisle, IL, is the local vendor for Morbark brush chipper
units.
(The GSA contract price is $53,097.59.
(Adequate funds are available in the Capital Replacement Fund 601-3203-482.77-00.
(A report from the Director of Public Works, recommending approval, is attached.)
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g. Consideration to award a purchase contract off the Western States (WSCA) purchasing
cooperative to Presidio Networked Solutions of Rosemont, IL for the purchase of Cisco
equipment(with hardware support) in the amount of$63,620.92.
(The Village's fiscal 2015 budget contains funding to replace the Cisco Core Chassis
Switch and other internal networking components in our Administration data center.
(This critical infrastructure equipment provides the centralized core connectivity and
Internet access for all Village Departments including those at remote locations.
(All the equipment is currently eight years old and Cisco will be discontinuing hardware
support on it later this fiscal year.
(Our cost from the recommended vendor reflects the discount available to the Village by
virtue of Western States (WSCA) contract CISCO AR233.
(A report from the Director of Information Technology, recommending approval, is
attached.)
h. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Dynamic Heating Piping Company of Crestwood, IL for Heating,
Ventilation and Air Conditioning Maintenance Services at various Village Facilities
through April 30, 2015 in the amount of$77,830.
(On Tuesday, May 13, 2014,the Village opened sealed bids for HVAC Maintenance
Services for various Village facilities.
(A total of five (5) contractors obtained bid documents, with four (4) submitting bids on
the project.
(The lowest responsive and responsible bid was received from Dynamic Heating& Piping
Company of Crestwood, IL in the amount of$77,830.
(The contract is for maintenance services to the HVAC equipment at four Fire Stations,
two Public Works Facilities, and the Municipal Complex.
(Adequate funds are available in the Corporate Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
i. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Nettle Creek Nursery, Inc. of Morris, IL for the Ditch Maintenance -
Bond Street and Criss Circle project in the amount of$118,240 from the Business Park
Infrastructure Bond Program Account 501-3304-481.85-04.
(On Tuesday, May 13, 2014, the Village opened sealed bids for the Ditch Maintenance -
Bond Street and Criss Circle project. A total of three (3) contractors obtained contract
documents, with one (1) submitting a bid on the project.
(The lowest responsive and responsible bid was received from Nettle Creek Nursery,
Inc. of Morris, IL in the amount of$118,240.
(The improvement includes the clearing of trees, shrubs, underbrush and debris within the
existing drainage ditch identified in the plans. Bare areas along the ditch side slopes and
bottom shall be restored with hydraulically applied Class 4 seed. Sod will be placed in
parkways and in the front of buildings. Seed, mulch, and fertilizer shall be placed on side
yards and rear yards. Intermittent removal of sediment from the ditch bottom will be
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completed at the discretion of the Engineer.
(Adequate funds are available in the Business Park Infrastructure Bond Program Account
501-3304-481.85-04.
(A report from the Director of Public Works, recommending approval, is attached.)
j. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Swallow Construction Corporation of Downers Grove, IL for the
Culvert Improvements - Lunt Avenue project in the amount of$573,382.55
from the Business Park Infrastructure Bond Program Account 501-3304-481.85-04.
(On Tuesday, May 13, 2014, the Village opened sealed bids for the Culvert Improvements
- Lunt Avenue project. A total of seven (7) contractors obtained contract documents,
with two (2) submitting bids on the project.
(The lowest responsive and responsible bid was received from Swallow Construction
Corporation from Downers Grove, IL in the amount of$573,382.55.
(The improvement includes the removal of the existing corrugated metal pipe (CMP)
culverts that convey the drainage ditch beneath Lunt Avenue,the railroad tracks north and
south of Lunt Avenue, and the railroad spur south and west of Lunt Avenue and
replacement with precast concrete box culverts. The work also includes pavement removal
and replacement, aggregate base courses, curb and gutter removal and replacement,
sidewalk removal and replacement, driveway pavement removal and replacement, storm
sewer and drainage structure removal and replacement, clearing, landscaping, restoration,
and all incidental and collateral work necessary to complete the project as shown on plans
and as described herein.
(Adequate funds are available in the Business Park Infrastructure Bond Program account
501-3304-481.85-04.
(A report from the Director of Public Works, recommending approval, is attached.)
k. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Swallow Construction Corporation of Downers Grove, IL for the
Culvert Improvements - Brummel Avenue,Howard Street, Louis Avenue project in the
amount of$1,102,738.05 from the Business Park Infrastructure Bond Program Account
501-3304-481.85-04.
(On Tuesday, May 13, 2014, the Village opened sealed bids for the Culvert Improvements
- Brummel Avenue, Howard Street, Louis Avenue project. A total of seven (7) contractors
obtained contract documents, with three (3) submitting bids on the project.
(The lowest responsive and responsible bid was received from Swallow Construction
Corporation from Downers Grove, IL in the amount of$1,102,738.05.
(The project includes the removal of the existing corrugated metal pipe (CMP) culverts
that convey Higgins Tributary A beneath Brummel Avenue, Howard Street, and Louis
Avenue and replacement with precast concrete box culverts. The work also includes
pavement removal and replacement, aggregate base courses, curb and gutter removal and
replacement, sidewalk removal and replacement, driveway pavement removal and
replacement, storm sewer and drainage structure removal and replacement, landscaping,
restoration, and all incidental and collateral work necessary to complete the project as
shown on plans and as described herein.
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(Adequate funds are available in the Business Park Infrastructure Bond Program account
501-3304-481.85-04.
(A report from the Director of Public Works, recommending approval, is attached.)
I. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Swallow Construction Corporation of Downers Grove, IL for the
Culvert Improvements - Lively Boulevard & Crossen Avenue project in the amount of
$1,320,888.70 from the Business Park Infrastructure Bond Program Account 501-3304-
481.85-04.
(On Tuesday,May 13, 2014, the Village opened sealed bids for the Culvert Improvements
- Lively Boulevard& Crossen Avenue project. A total of seven (7) contractors obtained
contract documents,with two (2) submitting bids on the project.
(The lowest responsive and responsible bid was received from Swallow Construction
Corporation from Downers Grove, IL in the amount of$1,320,888.70.
(The improvement includes construction of a steel sheet pile and cast-in-place concrete
flood wall, removing of existing culvert, and removal and replacement of existing
corrugated metal pipe (CMP) culverts with reinforced concrete pipe and box culverts
conveying Higgins Creek Tributary A under Lively Boulevard and Crossen Avenue.
The improvement to Lively Boulevard includes replacement of 463 lineal feet of 60-inch
diameter CMP with a Reinforced Concrete Box culvert, and regrading of Lively Boulevard
and adjacent industrial parking lot to provide a flood overflow route for Lively Boulevard.
The improvement to Crossen Avenue includes replacement of 47 lineal feet of dual 48-
inch CMP pipes with 60-inch equivalent round concrete pipe. In addition,the work
includes pavement removal and replacement, aggregate base courses, placement of
embankment, curb and gutter removal and replacement, sidewalk removal and
replacement, driveway pavement removal and replacement, storm sewer and drainage
structure removal and replacement, headwalls and end sections, fencing, pavement
marking, landscaping, restoration all incidental and collateral work necessary to complete
the project as shown on plans and as described herein.
(Adequate funds are available in the Business Park Infrastructure Bond Program account
501-3304-481.85-04.
(A report from the Director of Public Works, recommending approval, is attached.)
in. Consideration of Resolution No. 21-14 amending Resolution No. 10-03 and authorizing
the Mayor to execute an Intergovernmental Mutual Aid Agreement for the purpose of
participating with Police Departments of other municipalities in the Illinois Law
Enforcement Alarm System (ILEAS).
(Since 2003 there has been an ILEAS mutual aid agreement which was initially executed
by a multitude of public agencies in the wake of the events of the September 11th terrorist
attacks.
(The original mutual aid agreement has never been updated, modified or changed since its
inception.
(The elected representatives of those agencies desire to enhance and reaffirm their
commitment to law enforcement mutual aid while outlining more specifies with regard to
the relationship that currently exists between each of the public agencies forming ILEAS
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as a public agency and [LEAS itself.)
n. Consideration to adopt Ordinance No. 3381 granting a variation of Section 3-7:1)(1) of the
Zoning Ordinance to permit the installation of an attached canopy over an existing exterior
dining patio along the west side of the building that would project ten feet(10') into the
required twenty five foot(25')front yard setback on property located at 1000 E. Higgins
Road.
(This item was discussed at the May 13, 2014 Village Board meeting and currently
appears as Unfinished Business under the Village Attorney.)
7.REGULAR AGENDA
a. Consideration to approve a temporary sign permit for an "Equipment Liquidation
Sale" at the former Dominick's located at 980 Elk Grove Town Center.
(Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District to be reviewed and approved by the
Mayor and Board of Trustees.
(QicBid.com, LLC submitted a temporary sign to promote their equipment liquidation
sale at the former Dominick's.
(The temporary sign will be in place for a period of no more than thirty (30) days.
(The sign meets the allowable criteria permitted by the Village's sign regulations.
(A report from the Director of Community Development, recommending approval, is
attached.)
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
a. Water Meter Replacement Program
b. Kathleen Way Storm Sewer Improvements
c. 2014 Street Maintenance Program
9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner
10. PERSONNEL COMMITTEE -Trustee Franke
11.RECYCLING&WASTE COMMITTEE-Trustee Feichter
12. INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri
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14.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15.YOUTH COMMITTEE -Trustee Franke
16. PARADE COMMITTEE -Trustee Czarnik
17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE -Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19. SPECIAL EVENTS COMMITTEE- Mayor Johnson
20. MID SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21. PLAN COMMISSION -Village Manager Rummel
22. ZONING BOARD OF APPEALS -Village Manager Rummel
a. ZBA Docket 14-4 - Public Hearing to consider a petition for a variation from the
provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations
for fences in residential zoning districts on the property located at 1878 Hawk Lane. (PH
6-12-2014)
23. REPORT FROM VILLAGE MANAGER
24. REPORT FROM VILLAGE CLERK
25. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents for a variation from the provisions of
the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of attached
accessory structures within business zoning districts on the property located at 1000 E.
Higgins Road.
26. NEW BUSINESS
27. PUBLIC COMMENT
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28.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting,
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
May 27, 2014
7:00 PM
6.CONSENT AGENDA
o. Consideration of a request from the Elk Grove Village Veterans of Foreign Wars Post
#9284, located at 400 E. Devon to waive permit fees for the installation of security
lighting in the amount of$25.
(It has been past practice of the Village Board to grant fee waivers for churches and non-
profit organizations.)
p. Consideration of a request (attached) from the Rotary Club of Elk Grove Village for the
following:
• To authorize a $15,000 contribution to the 2014 Rotaryfest event that takes place from
June 11, 2014 to June 15, 2014;
• To authorize the Rotary Club to host a fireworks display on Saturday, June 14, 2014;
• To waive the fee for a temporary Class A liquor license ($2,900), a carnival license fee
($500), and a food caterer's license fee ($100) for a total amount of$3,500; and
• To waive the permit fee for the use of a fire hydrant for non-firefighting purposes in
the amount of$75.
(The fees requesting to be waived are the Class A liquor license ($2,900), carnival license
($500), food caterer's license ($100), and fire hydrant deposit and connection ($75).
(It has been past practice of the Village Board to approve these requests for the annual
Rotary Fest event. The Village provides street sweeping services for the parking lots
utilized by the Rotary Club at the conclusion of the Rotary Fest.
(Adequate funds have been budgeted and are available for this purpose.)
q. Consideration to award a professional service contract to Johnny Rockets Fireworks
Display Corporation of Chicago, IL to design and produce fireworks displays in
an amount not to exceed $32,000.
(This renewal is year three of a five-year contract with Johnny Rockets.
(The contract locks in rates at$32,000 through 2016.
(The Village administers three fireworks displays each year including a display at Rotary
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Fest (the Saturday before Father's Day), Fourth of July, and a display at the Tree Lighting
Ceremony (Friday after Thanksgiving).
(The company's performance over the past twelve years has been satisfactory.
(The contract cost will be offset each year depending on the contribution of funds by
residents through utility billing for the July 4th display.)
r. Consideration to adopt Ordinance No. 3382 amending Section 3-3-6 and 3-1-6 of Title 3,
Chapter 3, Liquor Control by adding a Class RR license for the sale of alcohol off
premises in Restaurants /Retail Food Stores.
(The Village has been approached by Tensuke Market seeking a license for the sale of
alcohol for consumption off premises. They will mainly sell Japanese beer, wine, and
sake.
(The request is being made so that Tensuke Market can be competitive with another
marketplace in a neighboring community.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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