HomeMy WebLinkAboutAGENDA - 06/17/2014 - VILLAGE BOARD AGENDA L0VE V11.6
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AGENDA
REGULAR VILLAGE BOARD MEETING
June 17, 2014
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3.APPROVAL OF MINUTES OF May 27, 2014
4. MAYOR& BOARD OF TRUSTEES' REPORT
S.ACCOUNTS PAYABLE WARRANT: May 31, 2014 $ 311,416.69
June 17, 2014 $1,174,747.40
6. CONSENT AGENDA
a. Consideration of a request from Living Hope Church, located at 777 Meacham Road, to
waive permit fees for two (2) temporary banners in the amount of$50.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Community Development, recommending approval, is
attached.)
b. Consideration of a request (attached) from the Elk Grove Lions Club, located at 1645 Von
Braun Trail, to waive the FY 2014-15 business license fee and temporary water connection
permit fee, for the use of a fire hydrant for non-firefighting purposes, for the July 4
Fireworks Celebration in the amount of$175.
(Elk Grove Lions Club is seeking a waiver of the FY 2014-15 business license fees for one
(1) food dealer license ($100), and one (1) fire hydrant deposit and connection permit fee
($75).
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
c. Consideration of a request (attached) from the Little Boots Foundation, located at 1260
Leeds Lane, to waive the FY 2014-15 business license fees in the amount of$200.
(The Little Boots Foundation is seeking a waiver of the FY 2014-15 business license fees
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for one (1) food dealer license ($100) and one (1) general retail business license ($100) for
a total waiver of$200.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
d. Consideration of a request from the Kenneth Young Center to waive permit fees for
parking lot repairs at 1001 Rohhving Road in the amount of$222.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Community Development, recommending approval, is
attached.)
Q. Consideration of a request (attached) from Prince of Peace United Methodist Church,
located at 1400 Arlington Heights Road, to waive the FY 2014-15 business license fees in
the amount of$325.
(The Prince of Peace United Methodist Church is seeking a waiver of the FY 2014-15
business license fees for one (1) day care center ($325) for a total waiver of$325.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
f. Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington
Avenue, to waive building permit fees for the interior lighting renovation project in the
amount of$1,256.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Community Development, recommending approval, is
attached.)
g. Consideration of a request to award a purchase contract to Bredemann Ford of Glenview,
IL in the amount of$22,388 for the purchase of a Ford Taurus Sedan from the General
Fund.
(The Community Development Department is replacing the Director's vehicle as part of
the Village's vehicle replacement program. Delivery is expected before the end of the
summer.
(The 2015 Ford Taurus Sedan is available through the Suburban Purchasing
Cooperative (SPC) Joint Purchasing Contract from the lowest determined bidder,
Bredemann Ford of Glenview, IL.
(Adequate funds are budgeted in the General Fund, within the Community Development
Department budget.
(A report from the Director of Community Development, recommending approval, is
attached.)
It. Consideration of a request to renew a lighting & decorating service contract with Temple
Display, LTD of Oswego, IL to provide holiday lighting services in the amount of S
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53,817.34.
(This contract was competitively bid in 2012 and provided an option of tour (4) annual
renewals through the 2016 Holiday Season.
(Temple Display has satisfactorily provided lighting and decorating services for the Village
at the Municipal Complex.
(The contract period is from May 1, 2014 through April 30, 2015 for the 2014 Holiday
Season.
(The contract amount reflects a 2.4% increase in the Consumer Price Index.
(A report from the Director of Public Works, recommending approval, is attached.)
i. Consideration to award a professional service contract with Civiltech Engineering of
Itasca, IL for design engineering for roadway improvements on Biesterfield Road from
Jersey Lane to Gibson Drive and Gibson Drive from Franklin Lane to Meacham Road in
the amount of$69,929 from the Capital Projects Fund.
(Civiltech Engineering, Inc. submitted a proposal to provide professional design services for
roadway improvements on Biesterfield Road from Jersey Lane to Gibson Drive and Gibson
Drive from Franklin Lane to Meacham Road.
(The professional services will develop contract plans and specifications for the
improvement.
(The proposed improvement consists of the removal and replacement of the existing
pavement as well as curb repair and drainage structure rehabilitation.
(A report from the Director of Public Works, recommending'approval, is attached.)
j. Consideration to award a purchase contract to Currie Motors or Frankfort, IL for the
purchase of three (3)Ford F-250 pickup trucks with plows in the amount of$98,328 from
the Capital Replacement Fund.
(The Public Works Department is replacing two (2) pickup trucks and one (1)
administrative vehicle with excessive age and mileage.
(The 2015 Ford F-250 pickup trucks with plows are available through the Suburban
Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest determined
bidder, Currie Motors of Frankfort, IL.
(Adequate funds are budgeted in the Capital Replacement Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
k. Consideration to award a professional service contract with Civiltech Engineering of
Itasca, IL for construction engineering on various drainage improvements throughout the
Business Park in the amount of$194,707 from the Water& Sewer Fund.
(On May 27, 2014, the Village Board approved four contracts for drainage
improvements to the storm water ditches and culvert system within the Business Park for
an approximate total of$3.1 Million.
(Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction
engineering services for the four projects.
(These projects include channel improvements along Bond Street and Criss Circle, channel
and culvert improvements at Lively Boulevard and Crossen Avenue, culvert replacement at
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Howard Street, Brummel Street, Louis Avenue, Lunt Avenue and at three railroad crossings
north and south of Lunt Avenue.
(A report from the Director of Public Works, recommending approval, is attached.)
I. Consideration to award a professional services contract to Wills Burke Kelsey Associates,
Ltd. of St. Charles, IL for completion of final engineering plans, additional modeling and
preparation of an environmental assessment for the Busse Woods Dam Modification
Project, in an amount not to exceed $195,900 from the Water/Sewer Fund.
(The contract with Wills Burke Kelsey Associates, Ltd. includes completion of final
engineering plans, additional modeling and preparation of a detailed environmental
assessment.
(This contract augments the current contract for final design and permitting as review
comments received from the Illinois Department of Natural Resources and the Natural
Resources Conservation Service have added significantly to the project scope.
(Adequate funds are budgeted in the Water/Sewer Fund.
(A report from the Director of Community Development, recommending approval, is
attached.)
m. Consideration to award a construction contract to the lowest responsive and responsible
bidder, EarthWerks Land Improvement and Development Corporation of Batavia, IL for
the Final Grading Plans for 150-164 Lions Drive in an amount not to exceed $375,425
from the Capital Projects Fund.
(On June 5, 2014 the Village opened sealed bids for the Final Grading Plans for 150-164
Lions Drive Project.
(A total of five (5) contractors obtained bid documents and four(4) contractors submitted
bids.
(The lowest responsive and responsible bid was received from EarthWerks Land
Improvement and Development Corporation of Batavia, IL in the amount of$375,425.
(Adequate funds are budgeted in the Capital Projects Fund.
(A report from the Director of Community Development, recommending approval, is
attached.)
n. Consideration of a request for the following:
• To award a professional service contract for parkway tree removal under the Emerald
Ash Borer Program to Powell Tree Care, Inc. of Elk Grove Village, IL in the amount of
$739,000 from the Recycling Fetid; and
• Consideration of Resolution No. 22-14 (attached) authorizing the Mayor and Village
Clerk to execute a Village Parkway Tree Removal Agreement with Powell Tree Care,
Inc.
(The Village Board at its June 17, 20M Village Board Meeting will consider a new tree
removal agreement with Powell Tree Care, Inc., of Elk Grove Village, IL, for Ash tree
removal services.
(The agreement provides unit prices of tree removal based on diameter of the tree at breast
height (DBH), which work includes removing, hauling, and grinding stumps of infested
parkway Ash trees.
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(The agreement renews the agreement that expired on April 30, 2014, under which Powell
Tree Care is still in the process of removing parkway trees infested with the Emerald Ash
Borer.
(Based on the 2,050 Ash trees identified for removal by the Department of Public Works,
approximately $739,000 is required for Ash tree removal services through Spring 2015.
(Adequate funds are available in the FY 2015 Recycling Fund budget.
(A report from the Director of Public Works, recommending approval, is attached.)
o. Consideration to adopt Resolution No. 23-14 (attached) approving the Plat of
Resubdivision identified as Park L.G.K. Resubdivision (150 Lions Drive).
(This item was previously discussed at the May 27, 2014 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
p. Consideration to adopt Resolution No. 24-14 (attached) ascertaining the Prevailing Rate of
Wages for Workmen on Public Works Projects.
(The State of Illinois requires the Village to adopt this Resolution each year to determine
the prevailing rate of wages for laborers performing construction of public works projects.
(The rates are determined by the Illinois Department of Labor throughout Cook and
DuPage Counties.)
q. Consideration to adopt Resolution No. 25-14 (attached) designating a Director and
Alternate Directors to the Northwest Municipal Conference for the Village of Elk Grove
Village.
(This Resolution amends Resolution No. 24-13 by removing Joseph T. Carey and adding
Maggie Jablonski as an Alternate Director to the Northwest Municipal Conference.)
r. Consideration to adopt Ordinance No. 3383 (attached) amending Section 8-12A-1E and
Section 8-12A-2C of Chapter 12 Article A Procedure for Subdivision Approval of the
Village Code.
(This item was previously discussed at the May 27, 2014 Village Board meeting and
currently appears as Unfinished Business.)
7. REGULAR AGENDA
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
a. Water Meter Replacement Program
b. Kathleen Way Storm Sewer Improvements
c. 2014 Street Maintenance Program
9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner
a. Electronic Cigarettes
b. Temporary Business Signage
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10. PERSONNEL COMMITTEE - Trustee Franke
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15.YOUTH COMMITTEE -Trustee Franke
16. PARADE COMMITTEE - Trustee Czarnik
17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE- Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19. SPECIAL EVENTS COMMITTEE - Mayor Johnson
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21. PLAN COMMISSION -Village Manager Rummel
22. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 14-4 - Public Hearing to consider a petition for a variation from the
provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations
for fences in residential zoning districts on the property located at 1878 Hawk Lane. (PH
6-12-2014)
23. REPORT FROM VILLAGE MANAGER
24. REPORT FROM VILLAGE CLERK
25. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents for approval of the Plat of
Resubdivision identified as Park L.G.K. Resubdivision (150 Lions Drive).
b. Village Attorney - Prepare the necessary documents to amend Chapter 12 Article A
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Procedure for Subdivision Approval of the Village Code.
26. NEW BUSINESS
27. PUBLIC COMMENT
28.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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