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AGENDA
REGULAR VILLAGE BOARD MEETING
July 15, 2014
5:00 PM
1. CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (Pastor Manuel Borg, St. Nicholas Episcopal Church)
3.APPROVAL OF MINUTES OF June 17, 2014
4.MAYOR&BOARD OF TRUSTEES' REPORT
S.ACCOUNTS PAYABLE WARRANT: June 30, 2014 $1,371,588.16
July 15, 2014 $1,164,656.81
6. CONSENT AGENDA
a. Consideration of a request from Prairie Lake School, 404 E. Devon Avenue,to waive
permit fees for the construction of a shed in the amount of$25.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Community Development, recommending approval, is
attached.)
b. Consideration of a request(attached) from the Prince of Peace United Methodist Church,
located at 1400 Arlington Heights Road, to waive FY2014-15 business license fees in the
amount of$300.
(Prince of Peace United Methodist Church is seeking a waiver of FY2014-15 business
license fees for a carnival/circus license ($100), food caterer license ($100), and a general
retail business license ($100) related to the Church's annual Pumpkin Patch and
Pumpkinfest.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
c. Consideration of a request to contribute dues to the Chicago Metropolitan Agency for
Planning for Fiscal Year 2015 in the amount of$317.12.
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(The Chicago Metropolitan Agency for Planning (CMAP) provides a regional approach
towards the development of strategies pertaining to the growth in transportation, housing,
economic development, and natural resources.
(CMAP receives the majority of its funding through Federal sources which require a local
match.
(Adequate funds are budgeted in the General Fund.)
d. Consideration of a request from Meet Chicago Northwest convention bureau for payment
of annual dues for Fiscal Year 2014-15 in the amount of$93,279.
(The annual dues rate is based on 10% of the 4%hotel/motel taxes collected.
(The Village collected $1,399,187 in hotel/motel tax revenues in FY 2013-14, an increase
of$110,579 or 8.5% from the prior year and the highest level in the last five years.
(Compared to last year, this year's distribution to the Meet Chicago Northwest increased
by $7,372.
(A report from the Director of Finance, recommending approval, is attached.)
e. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by Centi Illinois for a Special Use at 1550 Higgins Road.
(Centi Illinois is seeking permission for a Special Use to operate a church at 1550 Higgins
Road.
(A date for the Public Hearing has not been established.)
f. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a petition by the Village of Elk Grove Village for various Text Amendments to
the Zoning Code.
(The Village is seeking various text amendments for the purpose of updating the Village's
Zoning Code.
(A date for Public Hearing has not been established.)
g. Consideration to award a purchase contract through the SPC joint purchasing contract to
Currie Motors of Frankfort, IL, for the purchase of one (1) Ford F-450 dump truck with
plow and salt spreader in the amount of$62,419 from the Capital Replacement Fund.
(The Public Works Department is replacing one (1) dump truck having excessive age and
mileage.
(The 2015 Ford F-450 dump truck with plow and salt spreader is available through the
Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest
determined bidder, Currie Motors of Frankfort, IL.
(Adequate funds are budgeted in the Capital Replacement Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
h. Consideration to waive the formal bidding process and award a contract to Midco Systems
of Burr Ridge, IL for the purchase of a Digital Video Recorder(DVR) in the amount of
$28,800.
(The three digital recorders currently in service have reached their life expectancy, are no
longer supported by the manufacturer and have accumulated over$5,000 in maintenance
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costs since 2012.
(This single DVR would replace the three currently in service.
(The Village currently utilizes Midco for its security proximity cards and cameras.
(The DVR system provided by Midco contains proprietary software that permits seamless
integration with the current system.
(A report from the Chief of Police, recommending approval, is attached.)
i. Consideration to award a professional services contract to Energenecs, Inc. of Cedarburg,
WI to replace components in the water Supervisory Control And Data Acquisition
(SCADA) system in the amount of$153,415.
(The water SCADA system was installed in 1999 for Y2K compliance. Several of the
components have not been manufactured for a number of years and the pool of available
replacement stock has been depleted. Replacement of those components at this time is
required to ensure the continued reliable operation of the water system.
(Energenecs, Inc. is the successor company to Kamp-Synergy which has been the Village's
SCADA integrator since the Village went to Lake Michigan as a water supply. Energenecs
and Kamp previously have satisfactorily provided SCADA consulting services to the
Village.
(A report from the Director of Public Works, recommending approval, is attached.)
j. Consideration of the following items related to the closing of the Fiscal Year 2014 Budget
and amendments to the adopted Fiscal Year 2015 Budget:
• Amend the Fiscal Year 2015 Budget for the carryover of bond proceeds and
outstanding encumbrances from the Fiscal Year 2014 Budget for a total amount of
$46,322,579;
• Increase Fiscal Year 2014 General Fund revenues by $1,346,143 and Fiscal Year 2014
General Fund expenditures by $1,346,143 related to the implementation of the Electric
Use Tax in December 2013;
• Approval of an interdepartmental transfer in the amount of$24,000 from the Finance
Department to the MayorNillage Board to cover Fiscal Year 2014 expenditures;
• Increase the Fiscal Year 2014 Devon/Rohlwing Redevelopment Fund in the amount of
$7,700 to cover additional expenses; and
• Increase the Fiscal Year 2014 Busse/Elmhurst Redevelopment Fund in the amount of
$97,436 to cover expenses related to the implementation of the Busse/Elmhurst TIF in
Fiscal Year 2014.
(This is the fifteenth year that the Village has rolled unfilled purchase orders for goods and
services into the new fiscal year budget. The amount of outstanding purchase orders from
the Fiscal Year 2014 Budget totals $46,322,579.
(Unexpended 2013 General Obligation Bond proceeds are being carried forward in the
amount of$36,756,198.
(The majority of items being carried forward are ongoing or planned bond proceed projects
in the Water/Sewer Fund and Capital Projects Fund.
(Increasing the budget at this time ensures that the Village's financial operations remain
compliant with Illinois budgetary statutes and generally accepted accounting principles.
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(A report from the Director of Finance, recommending approval, is attached.)
k. Consideration to adopt Ordinance No. 3384 granting a variation of Section 3-7:1)(3) of the
Zoning Ordinance to permit the construction of a six foot(6') high fence extending
approximately twenty-six feet(26')beyond the nearest front comer of the principal
structure on the adjacent single-family residential lot for property located at 1878 Hawk
Lane.
(The Mayor and Board of Trustees concurred with the findings of the Zoning Board of
Appeals that sufficient hardship exists to justify granting the variation.
(This item was previously discussed at the June 17, 2014 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
1. Consideration to adopt Resolution No. 26-14 (attached) authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 180 Martin Lane.
(The Law Offices of Sarnoff& Baccash, on behalf of PinMart Inc. (Applicant) is seeking a
Cook County Class 6B property tax exemption for property located at 180-182 Martin
Lane.
(The Applicant intends on purchasing the building and use it for their own operations
consisting of light assembly, warehousing, distribution, and intemet sales of recognition
pins and jewelry.
(Being a web-based company,the Applicant sells in all fifty states and internationally.
Currently, the Applicant collects sales tax for orders shipped within Illinois.
(The Applicant will be moving to Elk Grove Village from Mount Prospect. This includes
twenty-five jobs with plans to add an additional three to six full time employees.
(The building at 180-182 Martin Lane is roughly 10,000 square feet and has been 100%
vacant since August of 2012.
(The applicant has allotted $313,000 for both exterior and interior improvements:
(Planned improvements for the exterior include: Front fagade: install stucco accents &
finishes; replace wood shingle mansard, paint exterior window frames & install additional
single pane storm windows; install lighting& lighting accents to front fagade; and install
signage either on fagade or in front lawn/landscape.
(Landscaping enhancements include the removal of overgrown and poorly placed shrubs &
trees; as well as the installation of new sod shrubs,plants, and walkways.
(Exterior maintenance & repairs include tuck pointing; repairs to the asphalt parking and
driveways; installation of new downspouts; repair/replacement of exterior overhead doors
& service doors; and replacement of four HVAC rooftop units.
(Interior build out includes demolition of 60% of the interior; construction of a 5,000 sq. ft.
office and 5,000 sq. ft. of fulfillment space; renovation of four bathrooms, and construction
of a new lunchroom.
(The Class 6B classification is designed to encourage industrial development throughout
Cook County by offering a real estate tax incentive for the development of new industrial
facilities, the rehabilitation of existing industrial structures, and the industrial reutilization
of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate
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expansion and retention of existing industry and increase employment opportunities. The
eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site meets the eligibility requirements set forth by Cook County in the Class 6B
Eligibility Bulletin as it involves occupation of an abandoned building for less than twenty-
four(24) months continuous vacancy with a purchase and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
in. Consideration to adopt Resolution No. 27-14 (attached) authorizing the Mayor to execute
a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 700 Morse Avenue.
(The Law Offices of Liston and Tsantilis on behalf of their client Express Line
Corporation(Applicant) is seeking a Cook County Class 6B property tax exemption for
property located at 700 Morse Avenue.
(The Applicant intends on purchasing the building and using it for their operations
consisting of freight forwarding.
(Express Line has been in the Village for eight years located at 1401 Howard Street in a
9,838 square foot building.
(Because of its growing business, Express Line can no longer remain at its current
location.
(Express Line intends to relocate its current workforce of eight and hire two additional
employees.
(The building at 700 Morse Avenue is approximately 25,287 square feet and has been
vacant since December of 2013.
(Planned Improvements include: Installation of two new fabric awnings at the main
entrance and the Will Call entrance, and repainting both dock doors on the west side of the
building.
(Removal of all dead landscaping, including four dead trees, and replace with new trees
and perennials. Additionally, applicant will install new shrubs to shield parking lot on both
the east and west side of the driveway.
(Applicant will also install a new monument sign and building fagade sign.
(The Class 6B classification is designed to encourage industrial development throughout
Cook County by offering a real estate tax incentive for the development of new industrial
facilities, the rehabilitation of existing industrial structures, and the industrial reutilization
of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate
expansion and retention of existing industry and increase employment opportunities. The
eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site meets the eligibility requirements set forth by Cook County in the Class 6B
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Eligibility Bulletin as it involves occupation of an abandoned building for less than
twenty-four(24) months continuous vacancy with a purchase and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
7. REGULAR AGENDA
8.CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
a. Water Meter Replacement Program
b. Kathleen Way Storm Sewer Improvements
c. 2014 Street Maintenance Program
9.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner
a. Electronic Cigarettes
b. Temporary Business Signage
10.PERSONNEL COMMITTEE -Trustee Franke
11.RECYCLING &WASTE COMMITTEE -Trustee Feichter
12.INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
13.CABLE TELEVISION COMMITTEE- Trustees Lissner/Petri
14.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15.YOUTH COMMITTEE -Trustee Franke
16. PARADE COMMITTEE - Trustee Czarnik
17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE- Trustee Czarnik
18.LIQUOR COMMISSION - Mayor Johnson
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19.SPECIAL EVENTS COMMITTEE - Mayor Johnson
20. MIDSUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21.PLAN COMMISSION -Village Manager Rummel
22.ZONING BOARD OF APPEALS -Village Manager Rummel
a. ZBA Docket 14-5 - Public Hearing to consider a petition for a variation from the
provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations
for fences in residential zoning districts on the property located at 346 Birchwood Avenue.
(PH 7-3-2014)
b. ZBA Docket 14-6 -Public Hearing to consider a petition for a variation from the
provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations
for fences in residential zoning districts on the property located at 1265 Dover Lane. (PH
7-24-2014)
c. ZBA Docket 14-7 - Public Hearing to consider a petition for a variation from the
provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations
of principal structures within the industrial zoning district. (PH 7-24-2014)
23.REPORT FROM VILLAGE MANAGER
24.REPORT FROM VILLAGE CLERK
25. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents for a variation from the provisions of
the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in
residential zoning districts for the property located at 1878 Hawk Lane.
26.NEW BUSINESS
27.PUBLIC COMMENT
28.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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