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HomeMy WebLinkAboutVILLAGE BOARD - 06/17/2014 - VILLAGE BOARD MINUTES Y E V CePTIpSAI.CV� MINUTES REGULAR VILLAGE BOARD MEETING June 17, 2014 1. CALL TO ORDER- 7:13 p.m. Roll Call - Mayor Johnson introduced Hayden Hoerbert. Hayden won a contest at Queen of the Rosary School and was the Assistant Mayor for the evening. Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno A Quorum was present Also present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker, Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE 3.APPROVAL OF MINUTES OF May 27, 2014- Motion to approve the Minutes of the Regular Village Board Meeting held on May 27, 2014 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson advised there is only one Village Board meeting per month in June, July and August. The next meeting on July 1S, 2014 will take place at 5:00 p.m. due to the Concert that evening. Events - Mayor Johnson attended the following events: May 29 - Taping of Channel 6 "In The Grove" about the Summer Concert Series. Concerts will feature America, Survivor, Pat Benitar, John Michael Montgomery and Kenny Loggins. Mayor Johnson thanked the Park District for their partnership in sponsoring the Concert Series. The Mayor advised where parking will be available for the Concerts. Mayor Johnson complimented the Rotary Club on another successful Rotaryfest. May 31 - Ribbon cutting at the newly remodeled Pavilion Aquatics Center. June 4- Meet Chicago Northwest Convention Bureau annual partnership luncheon. June 5 - Spoke to third grade students from Byrd School that were touring the Village Hall, Police Department and Fire Department. June 7 - Relay For Life June 10 - DARE Graduation at Grove Junior High June 12 - Ribbon Cutting at Ultimate Stone June 14 - Annual Hometown Parade Mayor Johnson and Assistant Mayor Hayden Hoerbert went to the podium. Award - Mayor Johnson asked Police Chief Schmidt to join them at the podium. Chief Schmidt presented Sergeant John Olander, Cook County Sheriffs Department, with a Chiefs Certificate Award for heroic actions he displayed at a house fire in the Village on April 20, 2014. Oaths of Office - Fire Chief Mikel gave brief educational and employment backgrounds on two new Firefighters. Mayor Johnson administered Oaths of Office to Firefighter Joseph Thompson and Firefighter Brian Gumprecht. Both Firefighters received their badges, introduced their families and thanked the Mayor and Board. Page 1 of 6 Scholarships - Trustee Franke asked Youth Committee members,Trustee Prochno, Bill O'Malley, Bob Biedke and Christine Kelley to join him at the podium. Trustee Franke presented Scholarship Certificates to Marki Kaim and Mary Frances Blonde. Each recipient stated where they were going to attend school in the fall and what they will be studying. The third recipient, Gina Cirrincione,was presented with her Scholarship Certificate at the Park Board meeting. Trustee Franke thanked the Village Board for funding the scholarships and the Youth Committee members for their hard work. Presentation - Mayor Johnson asked State Representative Marty Moylan to join him at the podium. Representative Moylan helped speed up the process with the State to obtain grant money for total reconstruction of Biesterfield Road and Gibson Drive. Representative Moylan is very good to Elk Grove Village. He continuously reaches out to ask if the Village needs help with anything. Representative Moylan thanked Mayor Johnson for the opportunity to come to Elk Grove Village. Two grant checks were presented, $250,000 for the reconstruction of Biesterfield Road and $150,000 for the reconstruction of Gibson Drive. Mayor Johnson thanked Representative Moylan for everything he does for the Village. Mayor Johnson presented Hayden Hoerbert with a Certificate of Recognition for acting as Assistant Mayor for the evening. The Police Chief and Fire Chief both presented Hayden with caps from their Departments. Mayor Johnson introduced Maggie Jablonski, the new Assistant Village Manager. The Mayor wished Fire Chief Mike] a Happy Birthday. Trustee Prochno stated the Salt Creek cleanup was a great success. Boy Scout Troop 95 from Christus Victor Church was a great help. The creels was cleaned from Arlington Heights Road to Clearmont Drive. This was the 20th year of creek cleanup in Elk Grove Village and the 32nd cleanup overall. The 21st annual Salt Creek cleanup will take place on Saturday, June 6, 2015. The Elk Grove Farmer's Market began last week and will run every Saturday through October 18, 2014 from 7:30 a.m. to 1:00 p.m. in the Village Hall parking lot. The 711, Annual Little Boots Rodeo will be taking place Saturday, June 21, 2014 and Sunday, June 22, 2014. The Rodeo is located at the corner of Arlington Heights Road and Devon Avenue. Mayor Johnson and Svengoolie will be competing in an event at the Rodeo on Sunday at 1:00 p.m. The Kenneth Young Center will be hosting their 271h Annual Golf Outing on Thursday, August 7, 2014 at the Bloomingdale Golf Club. Information is available on the Kenneth Young Center website. On Saturday,June 21, 2014 the VFW will be hosting a roast pork dinner from 5:00 p.m. to 8:30 p.m. Trustee Petri announced that on Monday,June 9, 2014 his daughter gave birth to his eleventh grandchild, Zackariya James. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the May 31, 2014 Accounts Payable Warrant in the amount of$311,416.69. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the June 17, 2014 Accounts Payable Warrant in the amount of$1,174,747.40. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Page 2 of 6 6. CONSENT AGENDA a. Authorization of a request from Living Hope Church, located at 777 Meacham Road, to waive permit fees for two (2) temporary banners in the amount of$50. b. Authorization of a request from the Elk Grove Lions Club, located at 1645 Von Braun Trail, to waive the FY 2014-15 business license fee and temporary water connection permit fee, for the use of a fire hydrant for non-firefighting purposes, for the July 4 Fireworks Celebration in the amount of$175. c. Authorization of a request from the Little Boots Foundation, located at 1260 Leeds Lane, to waive the FY 2014-15 business license fees in the amount of$200. d. Authorization of a request from the Kenneth Young Center to waive permit fees for parking lot repairs at 1001 Rohlwing Road in the amount of$222. e. Authorization of a request from Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, to waive the FY 2014-15 business license fees in the amount of $325. f. Authorization of a request from the Elk Grove Village Public Library, 1001 Wellington Avenue, to waive building permit fees for the interior lighting renovation project in the amount of$1,256. g. Authorization of a request to award a purchase contract to Bredemann Ford of Glenview, IL in the amount of$22,388 for the purchase of a Ford Taurus Sedan from the General Fund. h. Authorization of a request to renew a lighting & decorating service contract with Temple Display, LTD of Oswego, IL to provide holiday lighting services in the amount of $53,81734. i. Authorization to award a professional service contract with Civiltech Engineering of Itasca, IL for design engineering for roadway improvements on Biesterfield Road from Jersey Lane to Gibson Drive and Gibson Drive from Franklin Lane to Meacham Road in the amount of$69,929 from the Capital Projects Fund. j. Authorization to award a purchase contract to Currie Motors of Frankfort, IL for the purchase of three (3) Ford F-250 pickup trucks with plows in the amount of$98,328 from the Capital Replacement Fund. k. Authorization to award a professional service contract with Civiltech Engineering of Itasca, IL for construction engineering on various drainage improvements throughout the Business Park in the amount of$194,707 from the Water& Sewer Fund. I. Authorization to award a professional services contract to Wills Burke Kelsey Associates, Ltd. of St. Charles, IL for completion of final engineering plans, additional modeling and preparation of an environmental assessment for the Busse Woods Dam Modification Project, in an amount not to exceed $195,900 from the Water/Sewer Fund. m. Authorization to award a construction contract to the lowest responsive and responsible bidder, EarthWerks Land Improvement and Development Corporation of Batavia, IL for the Final Grading Plans for 150-164 Lions Drive in an amount not to exceed $375,425 from the Capital Projects Fund. n. Authorization of a request for the following: • To award a professional service contract for parkway tree removal under the Emerald Ash Borer Program to Powell Tree Care, Inc. of Elk Grove Village, IL in the amount of $739,000 from the Recycling Fund; and • Adopt Resolution No. 22-14 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A VILLAGE PARKWAY TREE REMOVAL AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND POWELL TREE CARE, INC." o. Adopt Resolution No. 23-14 entitled "A RESOLUTION APPROVING THE PLAT OF RESUBDIVISION IDENTIFIED AS PARK L.G.K. RESUBDIVISION (150 LIONS DRIVE)." Page 3 of 6 p. Adopt Resolution No. 24-14 entitled "A RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES FOR WORKMEN ON PUBLIC WORKS PROJECTS." q. Adopt Resolution No. 25-14 entitled, "A RESOLUTION AMENDING RESOLUTION NO. 24-13 DESIGNATING A DIRECTOR AND AN ALTERNATE DIRECTOR TO THE NORTHWEST MUNICIPAL CONFERENCE FOR THE VILLAGE OF ELK GROVE VILLAGE (NWMC)." r. Adopt Ordinance No. 3383 entitled, "AN ORDINANCE AMENDING SECTION 8-12A- IE AND SECTION 8-12A-2C OF CHAPTER 12 ARTICLE A PROCEDURE FOR SUBDIVISION APPROVAL OF THE VILLAGE CODE." Mayor Johnson asked if any of the Trustees or staff wanted to address any items on the Consent Agenda. No Response. The Mayor asked if anyone in the audience wished to address the Board about an item on the Consent Agenda. No Response. Motion to approve Consent Agenda items"a through r." Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA- No items on the Regular Agenda 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri - No Report 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- The Committee met with staff at 4:00 p.m. to discuss electronic cigarettes and temporary business signage. Minutes of the meeting will be distributed to the Board at a later date. In summary, the State has a law in place regarding electronic cigarettes that does not allow the sale of electronic cigarettes to anyone under the age of eighteen. Trustee Lissner stated Arlington Heights has passed an Ordinance that covers not only the sale of electronic cigarettes to anyone under the age of eighteen but also the possession. The Committee likes the wording of the Ordinance and it would be much better for the Police Department to have that wording in the Ordinance. Further discussion with the Village Board will take place after Minutes of the meeting are distributed. The Consensus of the Committee at this time with regards to temporary business signage is to not go any further with the issue at this time. Most towns that are addressing temporary business signage are towns that have downtown areas. Elk Grove does not have a downtown area and it would be difficult to monitor these types of signs. The issue can be addressed in the future if any problems arise. Mayor Johnson stated both issues can be addressed at the July Village Board meeting, after Minutes of the Committee meeting have been received and reviewed by the Board. 10. PERSONNEL COMMITTEE - Trustee Franke - No Report 11. RECYCLING&WASTE COMMITTEE - Trustee Feichter-The Village will be hosting a document destruction and electronic recycling event on Saturday, June 21, 2014 from 9:00 a.m. to noon at the Oakton Street Fire Station. 12. INFORMATION COMMITTEE - Trustee Prochno - No Report 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri - No Report 15. YOUTH COMMITTEE - Trustee Franke- The first Summer Blast for teens in Junior High and High School will take place on Friday, July 11, 2014 from 8:00 p.m. to 10:00p.m. at Rainbow Falls. The next Summer Blast will be August 15, 2014. The Summer Blast is sponsored by the Lioness Club, Police Department and Park District. 16. PARADE COMMITTEE - Trustee Czarnik- The Annual Hometown Parade took place on Saturday, June 14, 2014. Trustee Czarnik thanked everyone who attended the parade and hopes everyone enjoyed all the units and the special appearance by the Shriners. Page 4 of 6 Trustee Czarnik thanked Grand Marshal Fred Geinosky and all the people who work so hard to make the event successful. Trustee Czarnik thanked the Parade Committee; Chairman Steve Santowski; starter Ron Piszczek; check in, Ellen Peacock,Anne Feichter and Christine Kelley; judge coordinator Marilyn Koss; the go to people, Rich Keyworth, Jennifer Rupert and Karen Landt; and right hand person, Kathy Post, who does all the behind the scenes organizing. Trustee Czarnik also thanked Gail Biggs and Cindy Christensen, extra volunteers for the day. Trustee Czarnik thanked the Public Works Department for all they do and stated what a wonderful job they did decorating the Trustee's float. Special thanks were given to George Murtaugh, Dave Preissig, Sergeant Matt FioRito and the other Police Officers, Channel 6 and Parade Commentators Jim Heffern and Sue Heaton. Float winners are: Elk Grove Starfire All Star Cheerleading for Sprit, Cub Scout Pack 495 for Most Creative and Cub Scout Pack 190 for Best Theme. Honorable mentions go to the Girt Scouts from Clearmont School and Queen of the Rosary School. Trustee Czarnik thanked all the Parade Sponsors. The Parade Committee will have their wrap up meeting on Monday,June 30, 2014 at 5:30 p.m. 17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik- No Report 18. LIQUOR COMMISSION - Mayor Johnson - No Report 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event will be the Tree Lighting Ceremony in November. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - Information on the Concerts was given during the Mayor's Report. Mayor Johnson stated next year the Lions Club is going to partner with the Village to hold one of the concerts during the 4th of July celebration at Lions Park because there are only four Tuesdays in July next year. 21. PLAN COMMISSION - Village Manager Rummel - No Report 22. ZONING BOARD OF APPEALS - Village Manager Rummel - Docket 14-4 is a request for a zoning variation for a fence at 1878 Hawk Lane. The request is to replace an existing fence that was installed in the 1970's. The Zoning Board held a hearing and there were no objections to the location of the fence by the Zoning Board or neighbors. There is a unanimous recommendation from the Zoning Board to approve the variation. The Petitioner was present in the audience. Trustee Czarnik asked if the request for two additional feet is on both sides of the fence or just one side of the fence. The Petitioner stated it is a request for exact replacement. They had asked for an additional two feet but the Zoning Board stated it would obstruct the line of sight for the neighbor. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Lissner Seconded by Trustee Petri AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Mayor Johnson advised the Petitioner that the variance would be formally adopted at the July Village Board meeting. The Petitioner does not have to attend the meeting and can begin work as soon as the necessary permits are obtained. 23. REPORT FROM VILLAGE MANAGER- No Report 24. REPORT FROM VILLAGE CLERK- The Village Clerk complimented Hayden for doing a great job as Assistant Mayor. 25. UNFINISHED BUSINESS -The Unfinished Business appears on the Consent Agenda and can be removed from the Agenda. 26. NEW BUSINESS - No New Business Mayor Johnson asked Hayden if he would like to give a report. Mayor Johnson asked Hayden about school and what sports he likes. Mayor Johnson thanked Hayden and complimented him on doing a great job. Page 5 of 6 27. PUBLIC COMMENT- 8:08 p.m. - Mayor Johnson asked if anyone in the audience wished to address the Village Board. Sue Heaton stated how wonderful the Hometown Parade was and thanked everyone for their hard work. She and her daughter had a great time! 28.ADJOURNMENT - Motion to adjourn the meeting at 8:11 p.m. Moved by Trustee Franke Seconded by Trustee Czarnik AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Assistant Mayor Hayden Hoerbert gaveled the meeting adjourned. Judith M. Keegan.Village Clerk Mayor Craig B. Johnson Page 6 of 6