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HomeMy WebLinkAboutCOMMUNITY SERVICES - 07/17/1997 - COMMUNITY SERVICES MINUTES ® ELK GROVE VILLAGE COMMUNITY SERVICE BOARD OF DIRECTORS MEETING MINUTES Thursday, July 17, 1997 Conference Room C - Lower Level Municipal Building Board Members Present: Board Members Absent: Mary Cortes None Nancy Czarnik Anne Feichter Staff Present: Jim Foss Gerri Literski Ruth Guest Beth Madden Mary Hale Paul Klevinsky Guest Present: Alva Kreutzer Colleen Novak Salvatore Pace Chris Prochno Mary Paliganoff Ed Ruszkowski Dick Scholten Peg Vallillo In-Service Board Meetinq: • An In-Service meeting was held from 6:15 p.m. until 6:55 p.m. before the regularly scheduled Board meeting. The meeting was held to acquaint the new members of the Board with an overview of the Community Service Board, it's history, the roles of the Board and the Community Service office. President Alva Kreutzer and Beth Madden, Community Service Coordinator presented the information to the Board members present. Call to Order: The meeting was called to order at 7:06 p.m. by Alva Kreutzer, President. The following corrections were made to the minutes of the June meeting. 1. On page 2 - "Mary Cortes reported that the Police Departments Peer Jury", etc. to end of paragraph should be included in the "Board Members Report" rather than in the "Needs Assessment Committee" report. 2. On page 2 - In the second paragraph the word "standing"was omitted from the sentence, "After discussion it was decided to have each member be on one committee". 3. On page 3 - The date of the next meeting should be "Thursday, July 17, 1997". A motion to accept the corrected minutes was made by Jim Foss, seconded by Peg Vallillo and approved by the members of the Board. Alva announced that she planned to have a monthly presentation by a representative of a community organization to acquaint the Board members with these agencies. CSB Minutes Pagetwo Ms. Colleen Novak, Executive Director of the United Way of Elk Grove Village presented a five (5) minute review of her organization, answered questions and passed out brochures explaining the United Way of Elk Grove Village. President's Report: Given by Alva Kreutzer Alva met recently with Village President, Craig Johnson who expressed a desire for the word "recreation"to be deleted from the third sentence under the heading "Article II", "Purpose" of the Community Service Board by-laws. A motion to do so was made by Ed Ruszkowski, seconded by Paul Klevinsky and approved by the Board. President Johnson noted, also, that he would like the Community Service Board to focus on Human needs and be an Advisory board. He questioned whether or not the Youth Committee should be a part of Community Service. Alva also met with Mr. Gary Parrin who advised her that the Community Service Board is a commission and as such must operate under the Open Meeting Act. If four (4) or more members plan to meet, a notice of such a meeting must be published or a public announcement made at least five (5)working days before the meeting. During the meeting the door may be closed if necessary, but it must not be barred from access. Coordinator's Report: Given by Beth Madden Report in packet. Beth announced that a notice about volunteer service for Village employees was included in the employee pay checks. About 20 persons have expressed an interest to work on occasional volunteer projects and with seniors. ® Intern's Report: Given by Gerri Literski Report in packet. Committee Reports: Elk Grove Community Spirit Award: Given by Mary Hale The committee met on July 16, 1997. Mary asked how the Board members felt about going I further with this committee. The members expressed a desire to continue it. After a discussion by Board members, it was determined that Nancy Czarnik would work with Mary to prepare a specific plan for the Spirit Award and that Nancy would present it to the Village Board Meeting of the Whole. Needs Assessment Committee: Given by Mary Cortes The committee met on July 8, 1997 and decided that it would focus on developing a brief interview questionnaire which will be used for"man in the street" interviews. A rough copy of the questionnaire is in the Board packet. The target date for the interview is September 1997. The committee will table focus group alternative at this time. The next meeting is scheduled for July 30, 1997 at 8:30 a.m. Volunteer Committee: Given by Anne Feichter The committee met on July 7, 1997 and decided that the purpose of the committee is to promote volunteer opportunities in Elk Grove Village and it will aim to make residents more aware of organizations needing volunteer help. The committee plans to work with TV Channel 6 for a possible "Volunteer opportunity of the Month" segment to utilize press releases and the Village newsletter. The next meeting is scheduled for August 6, 1997 at 6:00 p.m. ® CSB Minutes Page three New Business: Volunteer Recognition: Given by Alva Kreutzer The Volunteer Recognition Committee has had no criteria by which to select the recipients for this award. One should be written. A committee will be formed at a later date. Sheriff's Youth Service Medal of Honor: In the Board packet was copy of the notice of the Cook County Sheriff's Youth Service Medal of Honor. Included also was a resume of a possible recipient of this honor. Board members were asked to suggest other possible recipients. Old Business: Make a Difference Dav: Given by Alva Kreutzer In the Board packet were copies of press releases about Make a Difference Day 1996. A chairman for Make a Difference Day 1997 is needed. Anyone interested please contact Alva. Parade Committee: Given by Anne Feichter Anne thanked the Board members who had worked as volunteers on parade day. On July 8th at the Village Board meeting, the winners in the various categories received their plaques from President Johnson and Anne Feichter. The Committee had a post parade wrap-up meeting on July 14th. The next meeting of the parade Committee will be January 1998 with Steve Santowski acting as the new chairman. Mary Paliganoff reminded the Board members that they each should be a member of a standing committee as noted in the Community Service by-laws. Papers were passed around so that the members could sign up for the Budget, Nominating, or Personnel Standing Committee. Announcements: The next meeting of the Community Service Board will be held on August 21, 1997 at 7:00 p.m. Adjournment: The meeting adjourned at 8:30 p.m. after the motion to do so was made by Jim Foss, seconded by Ed Ruszkowski and approved by the members of the Board. Respectfully submitted, Peg Vallillo, Secretary