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AGENDA
REGULAR VILLAGE BOARD MEETING
September 9, 2014
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (Pastor Edward Pelrine, Queen of the Rosary Church)
3.APPROVAL OF MINUTES OF August 19, 2014
4. MAYOR& BOARD OF TRUSTEES'REPORT
5.ACCOUNTS PAYABLE WARRANT: August 31, 2014 $1,294,246.81
September 9, 2014 $1,564,011.28
6. CONSENT AGENDA
a. Consideration to allow Food4Less, located at 901 Meacham Road, to host an outdoor,
promotional NASCAR Fan Fest event from 3:00 p.m. to 7:00 p.m. on
Thursday, September 11, 2014.
(Food4Less has made a request to host an outdoor NASCAR Fan Fest event on Thursday,
September 11, 2014.
(The event will be located in the western portion of the parking lot nearest Meacham
Road and will include multiple "EZ" up tents, interactive computer game stations, small
racing simulator stations, live radio music and pre-packaged food samples.
(A report from the Director of Community Development, recommending approval, is
attached.)
b. Consideration to award a purchase contract through GSA contract pricing to Reinders,
Inc. of Franklin Park, 1L for the purchase of one (1) Toro Groundmaster 7210 with 72
inch side discharge deck and waive the formal bidding procedures to purchase
additional components and attachments for snow clearing in the amount of
$47,042.33 from the General Fund.
(The Department of Public Works is adding Toro mowing and snow clearing equipment.
(The 2015 Toro Groundmaster 7210 is available with base pricing established by the
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GSA purchasing contract through their local authorized representative, Reinders, Inc. of
Franklin Park, IL. The GSA contract includes a 72 inch side discharge deck as part of the
base unit.
(Toro has a number of optional components that convert this unit into a snow clearing
unit. The snow clearing equipment is not included on the GSA contract. Reinders has
provided pricing for the additional components.
(Adequate funds are budgeted and available in the General Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
c. Consideration to award a professional service contract with Civiltech Engineering of
Itasca, IL for the preparation of contract plans and specifications for the 2014 Sewer
Lining Project in the amount of$63,845 from the Infrastructure Bond Account.
(In January 2013, the Village announced a $38 million dollar Infrastructure Capital
Projects Program to address storm and sanitary sewer improvements throughout the
Village.
(A proposal for engineering services concerning the sanitary sewer system was solicited
from Civiltech Engineering, Inc.
(The scope of work will include providing the design engineering, field investigations, bid
documents and construction engineering services for the project.
(Adequate funds are available in Bond Account 501-3304-481.85-04.
(A report from the Director of Public Works, recommending approval, is attached.)
d. Consideration to award a professional service contract with Civiltech Engineering of
Itasca, IL for the preparation of contract plans and specifications for the 2015 Sewer and
Water Project in the amount of$72,405 from the Water/Sewer Fund.
(The proposed various water main and sanitary sewer rehabilitation projects include Pratt
Boulevard force main, Love Street sanitary sewer, Devon Avenue sanitary sewer,
Wisconsin Lane water main, Crest Avenue water main, and the Village on the Lake
sanitary sewer.
(A proposal for the design engineering services concerning the sanitary sewer system was
solicited from Civiltech Engineering, Inc.
(The scope of work will include providing the design engineering services, field'
investigations, contract documents and plans, quantity calculations, cost estimates, and
utility company coordination.
(Adequate funds are available in the Water and Sewer Fund Account 501-3303-481.85-
04.
(A report from the Director of Public Works, recommending approval, is attached.)
e. Consideration to award a professional service contract to Energenecs, Inc. of Cedarburg,
WI to construct pump controls and Supervisory Control And Data Acquisition (SCADA)
system panels for three Sanitary Lift Stations in the amount of$84,000 from the
Water/Sewer Fund.
(Three Sanitary Sewer Lift Stations are in the process of being rehabilitated. This includes
the replacement of pumps, piping, structures, controls and integration into the SCADA
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system. Energenecs, Inc. ofCedarburg, WI has designed the panels and will be building
the panels as well as providing start-up services when they are installed. The cost for each
panel is $28,000 for a total of$84,000.
(Energenecs, Inc. is the successor company to Kamp-Synergy which has been the
Village's SCADA integrator. Energenecs and Kamp previously have satisfactorily
provided SCADA consulting services to the Village.
(A report from the Director of Public Works, recommending approval, is attached.)
f Consideration to award a purchase contract through the National Joint Powers Alliance
(NJPA) Joint Purchasing Cooperative to McCann Industries, Inc. of Bolingbrook, IL for
the purchase of one (1) Case 621 F wheel loader with accessories in the amount of
$135,395 from the Capital Replacement Fund.
(The Department of Public Works is replacing one (1) wheel loader that is 17 years old
with over 6,930 hours.
(The 2015 Case 621 F wheel loader is available with base pricing established by the NJPA
purchasing cooperative and extended through the local Case dealer, McCann Industries,
Inc., of Bolingbrook, IL.
(This wheel loader will be utilized for leaf collection this Fall and other uses during the
year. The purchase would use funds from the FY 2015 budget for replacement of a leaf
loader which will no longer be necessary.
(Adequate funds are budgeted in the Capital Replacement Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
g. Consideration to increase a professional service contract with Brancato Landscaping, Inc.,
of Elk Grove Village, IL, for the 2014 Parkway Turf Restoration - Hydroseeding Contract
in the amount of$65,200, increasing the contract from $124,000 to $189,200 in the
Recycling Fund.
(A contract with Brancato Landscaping, Inc., of Elk Grove Village for the 2014 Parkway
Turf Restoration - Hydroseeding Contract was approved on April 8, 2014.
(This contract provides for landscaping services required to restore Village parkways at
tree removal and utility repair sites including site preparation, hydroseeding and watering.
(Village and contractor crews have substantially accelerated the removal of green Ash
trees affected by the Emerald Ash Borer(EAB), having removed over 1,520 more Ash
trees this Spring. The Village is able to restore these parkway sites this Fall.
(An increase to the hydroseeding contract is needed to restore these additional parkway
locations.
(It is recommended that the contract with Brancato Landscaping, Inc. be increased by
$65,200 for a total amount of$189,200.
(Sufficient funds for this increase are allocated in the Recycling Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
h. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Western Remac Inc., for the Residential Gateway Signs - Phase 1
project in the amount of$269,290.25 from the Capital Projects Fund.
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(On Tuesday, August 19, 2014, the Village opened sealed bids for the Residential
Gateway Signs Project. A total of two (2) contractors obtained documents, with one (1)
submitting bids on the project.
(The lowest responsive and responsible bid was received from Western Remac Inc.
of Woodridge, IL.
(The project includes the construction of six residential gateway signs. Work includes
sign foundations, precast panels, site clearing, electrical work, landscaping, restoration of
all disturbed areas and all incidental and collateral work necessary to complete the
project.
(Adequate funds are available in the Capital Projects Fund Account 301-3202-460.85-00.
(A report from the Director of Public Works, recommending approval, is attached.)
i. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Swallow Construction of Downers Grove, IL for the Water Main
Improvements - Clearmont Drive, Westview Drive and Harmony Lane Project in the
amount of$761,546 from the Water/Sewer Fund.
(On Tuesday, August 26, 2014, the Village opened sealed bids for the Water Main
Improvements - Clearmont Drive, Westview Drive and Harmony Lane project. A total
of eleven (11)contractors obtained contract documents, with ten(10) submitting bids on
the project.
(The lowest responsive and responsible bid was received from Swallow Construction Inc.,
of Downers Grove, IL in the amount of$761,546.
(The project includes the installation of 1,305 feet of 12", 110 feet of 10", 1,623 feet of 8"
and 169 feet of 6" ductile iron water main, residential service connections, HMA
pavement patching, landscaping, restoration of all incidental and collateral work
necessary to complete the project.
(Adequate funds are available in the Water& Sewer Fund Account 501-3302-481.85-00.
(A report from the Director of Public Works, recommending approval, is attached.)
j. Consideration to reject all bids for the 2014 Residential Drainage Improvement Project.
(On August 26, 2014 the Village opened sealed bids to install Residential Drainage
Improvements for 2014. Ten (10) firms were issued plans/specifications and two (2) firms
submitted bids.
(The bids received were substantially higher than anticipated. Staff have reviewed the
bids and determined that it is in the best interest ofthe Village to explore alternative
designs and rebid the project.
(A report from the Director of Public Works, recommending approval, is attached.)
k. Consideration to adopt Ordinance No. 3387 (attached) amending Section 7E-6:A of the
Zoning Ordinance of the Village of Elk Grove Village pertaining to uses prohibited in 1-1
Industrial Districts.
(This item was previously discussed at the August 19, 2014 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
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I. Consideration to adopt Ordinance No. 3388 (attached)amending Section 3-7:13.5 of the
Zoning Ordinance of the Village of Elk Grove Village pertaining to the projection of sills,
belt courses, cornices and ornamental features in Industrial Districts.
(This item was previously discussed at the August 19, 2014 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
m. Consideration to adopt Ordinance No. 3389 (attached) granting a variation of Section 3-
7:D(3) of the Zoning Ordinance of the Village of Elk Grove Village to permit the
construction of six foot (6) high fence extending approximately twelve feet (12')
beyond the nearest front corner of the principal structure on the adjacent single-family
residential lot for property located at 1265 Dover Lane.
(The Mayor and Board of Trustees concurred with the findings of the Zoning Board of
Appeals that sufficient hardship exists to justify granting the variation.
(This item was previously discussed at the August 19, 2014 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
n. Consideration to adopt Ordinance No. 3390 (attached) granting a variation of Sections 3-
6:A(1)(a) and 3-7:1)(1) of the Zoning Ordinance of the Village of Elk Grove Village to
permit the construction of a three foot (3') addition on a nonconforming structure which
would encroach approximately fourteen feet (14') into the required front yard setback and
the construction of a rear addition which would encroach four feet, seven inches (4' - 7")
into the required rear yard setback on property located at 1800 Greenleaf Avenue.
(The Mayor and Board of Trustees concurred with the findings of the Zoning Board of
Appeals that sufficient hardship exists to justify granting the variation.
(This item was previously discussed at the August 19, 2014 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
o. Consideration of the following:
• To adopt Resolution No. 31-14 (attached) authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement - Dispensing Organization between
the Village of Elk Grove Village and Illinois ABJ Dispensaries;
• To adopt Resolution No. 32-14 (attached) authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement - Dispensing Organization between
the Village of Elk Grove Village and Alternative Treatments LLC;
• To adopt Resolution No. 33-14 (attached) authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement- Dispensing Organization between
the Village of Elk Grove Village and BLOOM ILLINOIS, LLC; and
• To adopt Resolution No. 34-14 (attached) authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement - Dispensing Organization between
the Village of Elk Grove Village and Harborside Illinois Grown Medicine, Inc.
(On August 1, 2013, the Illinois Legislature enacted the Compassionate Use of Medical
Cannabis Pilot Program Act. The purpose of the Act was to distinguish between medical
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and non-medical cannabis and to ". . . protect patients with debilitating medical
conditions, as well as their physicians and providers, from arrest and prosecution,
criminal and other penalties, and property forfeiture if the patients engage in the medical
use of cannabis."
(The Act authorizes the State the right to grant a license to a Dispensing Organization
where medical cannabis can be sold.
(The State has granted provisions for one dispensing organization to be located within
either Elk Grove or Schaumburg Township.
(Dispensaries noted above are seeking Village approval to operate a Dispensing
Organization within the corporate boundaries of the Village.
(Copies of the agreements will be made available prior to the Village Board meeting.)
p. Consideration of the following:
• To adopt Resolution No. 35-14 (attached) authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement for a Cultivation Facility between
the Village of Elk Grove Village and IL Grown Medicine LLC; and
• To adopt Resolution No. 36-14 (attached) authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement for a Cultivation Facility between
the Village of Elk Grove Village and Phoenix Farms of Illinois, LLC.
(On August 1, 2013, the Illinois Legislature enacted the Compassionate Use of Medical
Cannabis Pilot Program Act. The purpose of the Act was to distinguish between medical
and non-medical cannabis and to ". . . protect patients with debilitating medical
conditions, as well as their physicians and providers, from arrest and prosecution,
criminal and other penalties, and property forfeiture if the patients engage in the medical
use of cannabis."
(The Act authorizes the State the right to grant up to 22 licenses for cultivation facilities
where medical cannabis can be grown for sale only to approved dispensary organizations.
(Only one (1) cultivation facility will be awarded throughout all of Cook County.
(The Elk Grove Village Business Park is a desirable location due to distances from
residential zoned properties, schools, daycare facilities, and group homes, as well as its
transportation networks.
(Copies of the agreements will be made available prior to the Village Board meeting.)
7. REGULAR AGENDA
a. Consideration to adopt Ordinance No. 3391 amending the Elk Grove Village Code by
providing for the regulation of alternative nicotine products.
(This item was previously discussed at the August 19, 2014 Committee of the Whole and
Village Board meetings and currently appears as Unfinished Business under the Village
Attorney.)
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
9. JUDICIARY, PLANNING AND ZONING COMMITTEE- Trustee Lissner
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10.PERSONNEL COMMITTEE-Trustee Franke
11. RECYCLING&WASTE COMMITTEE -Trustee Feichter
12. INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri
14.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15.YOUTH COMMITTEE- Trustee Franke
16. PARADE COMMITTEE -Trustee Czarnik
17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE-Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19.SPECIAL EVENTS COMMITTEE- Mayor Johnson
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21. PLAN COMMISSION -Village Manager Rummel
a. PC Docket 14-1 - Public Hearing to consider a request from CENTI Illinois for a Special
Use Permit to permit a religious institution in accordance with Elk Grove Zoning
Ordinance No. 2410, Chapter 3, Section 3-5:13 on property located at 1550 Higgins Road.
(PH 8-13-2014)
22. ZONING BOARD OF APPEALS -Village Manager Rummel
23. REPORT FROM VILLAGE MANAGER
24. REPORT FROM VILLAGE CLERK
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25.UNFINISHED 1USINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents to
amend the Zoning Ordinance of the Village of Elk Grove Village pertaining to uses
prohibited in 1-1 Industrial Districts.
b. Village Attorney - Direct the Village Attorney to prepare the necessary documents to
amend the Zoning Ordinance of the Village of Elk Grove Village pertaining to the
projection of sills, belt courses, cornices and ornamental features in industrial Districts.
c. Village Attorney - Direct the Village Attorney to prepare the necessary documents
granting a variation of Section 3-7:D(3) of the Zoning Ordinance to permit the
construction of a fence on the property located at 1265 Dover Lane.
d. Village Attorney - Direct the Village Attorney to prepare the necessary documents
granting a variation of Sections 3-6:A(1)(a) and 3-7:D(I) of the Zoning Ordinance to
permit the construction of a front addition and rear addition on the property located at
1800 Greenleaf Avenue.
e. Village Attorney - Direct the Village Attorney to prepare the necessary documents to
amend the Village Code as it pertains to the regulation of electronic cigarettes.
26. NEW BUSINESS
27.PUBLIC COMMENT
28.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
September 9, 2014
7:00 PM
6. CONSENT AGENDA
q. Consideration of the following:
• To adopt Resolution No. 37-14 (attached)authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement for a Cultivation Facility between
the Village of Elk Grove Village and Calyx America, LLC;
• To adopt Resolution No. 38-14 (attached) authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement for a Cultivation Facility between
the Village of Elk Grove Village and Wellness Hospitality, LLC; and
• To adopt Resolution No. 39-14 (attached) authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement for a Cultivation Facility between
the Village of Elk Grove Village and First Wave Wellness, LLC.
(On August 1, 2013, the Illinois Legislature enacted the Compassionate Use of Medical
Cannabis Pilot Program Act. The purpose of the Act was to distinguish between medical
and non-medical cannabis and to ". . . protect patients with debilitating medical
conditions, as well as their physicians and providers, from arrest and prosecution, criminal
and other penalties, and property forfeiture if the patients engage in the medical use of
cannabis."
(The Act authorizes the State the right to grant up to 22 licenses for cultivation facilities
where medical cannabis can be grown for sale only to approved dispensary organizations.
(Only one (1) cultivation facility will be awarded throughout all of Cook County. In
addition, one (1) cultivation facility will be awarded throughout all ofDuPage County.
(The Elk Grove Village Business Park is a desirable location due to distances from
residential zoned properties, schools, daycare facilities, and group homes, as well as its
transportation networks.
(Copies of the agreements will be made available prior to the Village Board meeting.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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