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HomeMy WebLinkAboutVILLAGE BOARD - 08/19/2014 - VILLAGE BOARD MINUTES RovE v,GL9c� J I f�*�fPTlil\Ai.CUv1�. MINUTES REGULAR VILLAGE BOARD MEETING August 19, 2014 1. CALL TO ORDER- 7:12 p.m. Roll Call Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner,James P. Petri Absent: Trustee Christine K. Prochno A Quorum was present "+ Also present: Village Manager Raymond R. Rummel, Village Attorney George:"iB. Knickerbocker, Village Clerk Judith M. Keegan. 2. PLEDGE OF ALLEGIANCE 3.APPROVAL OF MINUTES OF July 15, 2014 - Motion to approve the Minutes of the Regular Village Board Meeting held on July 15, 2014 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE ABSENT: Trustee Prochno MOTION CARRIED 4. MAYOR& BOARD OF TRUSTEES' REPORT - Mayor Johnson reported that he attended the following events: July 19 - "Ride with the Mayor' July 22 - John Michael Montgomery concert July 29 - Kenny Loggins concert July 31 - Meeting with the FAiR Coalition August 7 - Rotary Club volunteer appreciation dinner August 14 - Meet Chicago Northwest promotional interview The Mayor announced that contrary to rumors going around, the Village has confirmation that Caputo's grocery store will be opening in the Village on October 15, 2014. Mayor Johnson stated schools on the east side of the Village went back to school this week and the west side schools will start next week and asked that everyone be cautious and drive safely. Mayor Johnson stated this year's concert series was a huge success. The concerts drew over 60,000 people throughout the five concerts. The Mayor thanked everyone who attended the concerts. With the amount of people in attendance there were no arrests and no problems. The Mayor thanked staff and CERT volunteers for contributing to a successful event. Mayor Johnson thanked Murray Weiner for organizing the concerts. The Mayor stated there will be a few changes for next year's concerts. The four concerts held on Tuesdays in July will still be held on the Village Green. A fifth concert which will be held on the 41h of July will take place over where Rotaryfest is held, in conjunction with the Lion's Club fireworks. Tarps, blankets, plastic tape and tables will not be allowed at the concerts. Too much space was taken up this year and this will allow more people to comfortably attend the concerts. Chairs can still be placed prior to the concerts. Next year's concert line-up will be announced in the near future. Mayor Johnson thanked the Park District, the Sponsors and the Library. The Mayor gave an update on the O'Hare Airport noise and the effects of the airport expansion. The Village will be concentrating on making sure that the airport coexists with the Village in the best possible way. Some towns have talked about fair distribution of Page 1 of 7 flights and stated more flights should be directed over the industrial park areas. The Village is going to fight to make sure that does not happen, because more flights over the industrial park areas means more flights over Elk Grove Village. The Village Board is committed to do whatever it takes to ensure the best quality of life within the Village while having O'Hare Airport as our neighbor. The Village is hiring experts to make sure that everyone follows the rules that are dictated by the FAA and the Finding of Fact when they approved the O'Hare Airport expansion. Awards - Kasandra Pruyn from the Jaycees joined Mayor Johnson at the podium to present awards for the Holiday House Decorating Contest. The Kids Choice Award was presented to the Engstrom Family at 1112 Berkenshire Lane. The Piatek Family won the Best Overall Award but was unable to attend the Village Board meeting. Trustee Czarnik joined Mayor Johnson at the podium. The following parade float awards were presented: Spirit Award - Elk Grove Starfire All Star Cheer Most Creative - Cub Scout Pack 495 Best Theme - Cub Scout Pack 190 Josh Grodzin, Director of Business Development and Marketing, presented the Mayor with the 2014 Golden Communicator Award. The Village received the award for the Village's business website, EGVbizhub.com. The Communicator Award is the leading international award program for ideas in marketing and communication. Vito Sammarco, Director of Public Works, joined Mayor Johnson at the podium. Mr. Sammarco gave a brief history of the steps taken by the Village which lead to the construction of the Busse Woods pedestrian overpass at IL Route 72. The American Public Works Association recognized the engineering accomplishments of the project and the project has received two awards. The first award was a branch award which was received in January and the second was a national award which was received in August for Transportation Project of the Year. Mr. Sammarco thanked Staff Engineer, Brian Lovering, who oversaw all three phases of the project and the Village's Engineering Consultants, TranSystems. Mr. Sammarco commented the project would not have moved forward without the support of the Mayor and Village Board. Mr. Sammarco has worked on many projects over the years but has never seen as much appreciation shown or expressed for a project as he has seen for this pedestrian bridge. Mr. Sammarco presented the National Transportation Project of the Year award to Mayor Johnson. Mayor Johnson thanked Mr. Sammarco and stated that Congressman Peter Roskam helped the Village obtain a $450,000 grant to help with the cost of the bridge. Elk Grove Village has helped with the cost of having all three bridges constructed on the Busse Woods Trail. Trustee Franke announced there will be a new CERT class starting on September 16, 2014. Trustee Lissner attended the Meet Chicago Northwest meet and greet meeting on August 6, 2014. The hot topic at the meeting was the Elk Grove Village summer concert series. Trustee Lissner stated the Joint Action Water Agency will be meeting tomorrow evening and one of the items on the Agenda is a report from the Executive Director on the status of alternative water supply options and ongoing discussions with the City of Chicago. Mayor Johnson commented that Meet Chicago Northwest has made a ten thousand dollar per year commitment to the Village to sponsor the summer concert series for the next three years. The Mayor cautioned residents to watch their water usage. The cost of water has risen and there is still one more rate increase that will take place to help cover the cost of the increase incurred by the Village from the City of Chicago. Page 2 of 7 Trustee Petri expressed condolences to the City of Des Plaines on the passing of Alderman Joanna Sojka. Trustee Czarnik stated the Farmer's Market takes place every Saturday from 7:30 a.m. to 1:00 P.M. The 8th annual Frank J. Czarnik Memorial Golf Outing will take place on Saturday, October 4, 2014 at 7:00 a.m. at Fox Run Golf Links. The event funds six scholarships for Elk Grove Village students. Trustee Feichter announced the Elk Grove Lion's Club is sponsoring a Circus on Tuesday, September 23, 2014. The Circus will be held behind the Pavilion and shows will take place at 4:30 p.m. and 7:30 p.m. Trustee Feichter stated the bicycle "Ride with the Mayor' was a great success and approximately one hundred people participated. Bicycling is very popular in the Village and a Bike Plan for the Village is being worked on. A task force that includes Village Staff, Trustee Feichter, members of the Friends of Cycling in Elk Grove and the Elk Grove Park District has been developed. The task force created a survey, and asks that anyone interested in cycling in Elk Grove fill out the survey. The survey is available on the internet. The website will be listed in the upcoming Village newsletter. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the July 31, 2014 Accounts Payable Warrant in the amount of$873,680.77. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik NAYS: None ABSENT: Trustee Prochno MOTION CARRIED Motion to authorize payment of invoices as shown on the August 19, 2014 Accounts Payable Warrant in the amount of$838,027.32. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik NAYS: None ABSENT: Trustee Prochno MOTION CARRIED 6. CONSENT AGENDA a. Authorization to grant special permission authorizing outdoor seating at Salt Creek Pizza & Pub located at 66 E. Devon Avenue in conjunction with the seating plan approved by the Community Development Department. b. Authorization of a request from Alexian Brothers Medical Center, located at 800 Biesterfield Road, to waive building permit fees for a temporary banner in the amount of $25. c. Authorization of a request from the Elk Grove Park District to waive building permit fees for the replacement of underground electric at the Hattendorf Center, located at 225 Elk Grove Boulevard, in the amount of$25. d. Authorization of a request from the Elk Grove Village Lions Club, located at 1645 Von Braun Trail, to waive the FY 2014-15 business license and permit fees associated with the Kelly Miller Circus in the amount of$175. e. Authorization of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by 2nd Gen for a Rezoning at 50 Biesterfield Road. f. Authorization to reject all bids for the 150-164 Lions Drive Site Lighting and Electrical Distribution Improvements. Page 3 of 7 g. Authorization to award a construction contract with Safeguard Waterproofing - Ram .Tack of Franklin Park, IL for the 2014 Sidewalk Slabjacking Contract in the amount of$37,843 from the General Fund. h. Authorization to award a purchase contract through the SPC Joint Purchasing Contract to Currie Motors of Frankfort, IL for the purchase of one (1) Ford F-250 Utility Truck with plow in the amount of$37,974 from the Water & Sewer Fund. i. Authorization to award a professional service contract to Rebechini Studios, Inc. of Elk Grove Village, IL to build six (6) LED Illuminated Residential Gateway Signs in the amount of$39,636. j. Authorization to award a professional service contract to the lowest responsive and responsible bidder Homer Environmental, LLC of Lockport, IL for the 2014 Ditch Clearing in the amount of$74,450 from the 2013 GO Bond Series Account 501-3304- 481.85-04. k. Authorization of a request to award a contract to Foster Coach Sales, Inc. of Sterling, IL for the purchase of a new Horton Type I Ambulance in the amount of$188,000 from the Capital Replacement Fund. 1. Authorization to award a purchase contract with National Salt Supply Company, a Compass Minerals Company, for bulk rock salt in an amount not to exceed $218,240. m. Authorization to award a professional service contract to the lowest responsive and responsible bidder DiMeo Bros., Inc. for the Culvert Improvements - University Lane in the amount of$467,447.50 from the 2013 GO Bond Series Account 501-3304-481.85-04. n. Adopt Ordinance No. 3385 entitled "AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "H" LIQUOR LICENSE" o. Adopt Ordinance No. 3386 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A FIVE FOOT (57) HIGH FENCE EXTENDING APPROXIMATELY FOUR FEET (4') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 346 BIRCHWOOD AVENUE" p. Adopt Resolution No. 28-14 entitled "A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO RECORDINGS OF CLOSED MEETINGS SESSIONS (2011/2012)" q. Adopt Resolution No. 29-14 entitled "A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE (JANUARY 2012 THROUGH DECEMBER 2012)" r. Adopt Resolution No. 30-14 entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 2001 LUNT AVENUE, ELK GROVE VILLAGE, ILLINOIS" s. Authorization to grant special permission authorizing outdoor seating at Marino's Pizza located at 1041 Rohlwing Road in conjunction with the seating plan approved by the Department of Community Development. t. Authorization to award a professional services contract to Energenecs, Inc. of Cedarburg, WI to construct pump controls and Supervisory Control And Data Acquisition (SCADA) system panels for the Greenleaf Lift Station in the amount of$30,100 from the Water/Sewer Fund. Mayor Johnson asked if any of the Trustees or staff wanted to address any items on the Consent Agenda. No Response. The Mayor asked if anyone in the audience wished to address the Board about an item on the Consent Agenda. No Response. Page 4 of 7 Motion to approve Consent Agenda items"a through t." Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik NAYS: None ABSENT: Trustee Prochno MOTION CARRIED 7. REGULAR AGENDA- No items on the Regular Agenda. 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri - The 2014 Street Maintenance Program has been completed. Trustee Petri asked that items a.Water Meter Replacement Program and b. Kathleen Way Storm Sewer Improvements be removed from the Agenda. Mayor Johnson asked Public Works Director,Vito Sammarco, about the Village salt supply. Mr. Sammarco said the Village has plenty of salt and we are in great shape for winter. 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- The Village Board discussed the two items on the JPZ Agenda at tonight's Committee of the Whole meeting. Temporary business signage addresses sandwich board signs in front of businesses. The Board decided against allowing temporary business signage at this time. Electronic Cigarettes were also discussed. State law bans the sale of electronic cigarettes to minors. The Village Board was divided on additional restrictions but is recommending banning the possession of electronic cigarettes by minors in addition to the sale to minors. It was also decided to ban the use of electronic cigarettes in the same locations that regular cigarettes are banned within the Village. The Village Attorney was asked to prepare an Ordinance for Village Board consideration at the September 9, 2014 Village Board meeting. Mayor Johnson asked if both items could be removed from the Agenda. Trustee Lissner concurred that both items could be removed. 10. PERSONNEL COMMITTEE - Trustee Franke - No Report 11. RECYCLING &WASTE COMMITTEE-Trustee Feichter -There were 17, 500 pounds of paper recycled at the Village's June recycling event. Trustee Feichter should have the details on the electronics that were recycled by the next Village Board meeting. Trustee Feichter reminded everyone that televisions cannot go out in the garbage. It is illegal for Waste Management to pick up televisions, they need to be recycled. 12. INFORMATION COMMITTEE - Trustee Prochno - No Report. 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri - The Committee met and have decided to do some reorganizing. The Committee is going to schedule some regular meetings for February, July and October. The makeup of the Committee is going to be looked at and there are plans to try and recruit , some Business Owners to join the Committee. Trustee Petri will report more at the next Village Board meeting. 15.YOUTH COMMITTEE -Trustee Franke -The final Splash Party for the year was held last Friday. There were 141 attendees. Trustee Franke thanked the Police Department and the Lioness Club for volunteering at the event. 16. PARADE COMMITTEE - Trustee Czarnik- The Committee is starting to plan the 2015 Hometown Parade. Anyone with ideas should contact Trustee Czarnik or a member of the Parade Committee. The next Parade Committee meeting is Monday, October 6, 2014 at 5:30 p.m. 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik- Trustee Czarnik thanked the twenty donors who donated blood at the August 2, 2014 Blood Drive. The Committee is looking for Community Spirit Award recipients. Acknowledge a good deed and nominate someone for the Community Spirit Award. 18. LIQUOR COMMISSION - Mayor Johnson- No Report 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is the Tree Lighting Ceremony. Page 5 of 7 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The Concert Series was discussed under the Mayor's Report. 21. PLAN COMMISSION - Village Manager Rummel - PC Docket 14-2 - The Plan Commission addressed two items and recommended the approval of both items unanimously. The first item pertains to allowing microbreweries in 1-1 zoned districts. They are currently allowed in 1-2 zoned districts. Village staff did some research and microbreweries are a very hot topic, they have very low impact use, they have few employees, few deliveries and don't require a lot of space. They really don't fit within the I- 2 zoned district but would fit nicely within the 1-1 zoned district. The Plan Commission recommended unanimously that the Village Board adopt a change to the Village's Zoning Ordinance that would allow microbreweries in the 1-1 zoned district. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Petri Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik NAYS: None ABSENT: Trustee Prochno MOTION CARRIED The second item pertains to modern ornamental architectural features within 1-1 and 1-2 industrial zoned districts. Modern features include three foot overhangs and columns to support the overhangs in industrial zoned areas. The Village Code currently allows twelve inch overhangs. Architects are designing modern overhangs up to thirty-six inches. The Plan Commission feels it would be appropriate to allow three foot overhangs within the twenty-five foot front yard setback and have recommended unanimous approval. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik NAYS: None ABSENT: Trustee Prochno MOTION CARRIED 22. ZONING BOARD OF APPEALS - Village Manager Rummel - ZBA Docket 14-6 pertains to a fence variation at 1265 Dover Lane. The Petitioner is looking for a six foot high fence that would extend twelve feet beyond the nearest front corner of the neighboring property. The testimony at the Zoning Board of Appeals Hearing indicated that four neighbors provided letters supporting the variation. The Zoning Board of Appeals unanimously recommended the variation to the Board of Trustees. The Petitioner was present in the audience. The Trustees had no questions or comments. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Lissner Seconded by Trustee Feichter AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik NAYS: None ABSENT: Trustee Prochno MOTION CARRIED Mayor Johnson advised the Petitioner the variance would be formally approved at the September 9, 2014 Village Board meeting. They do not have to attend the meeting. They can begin working once the necessary permits have been obtained. ZBA Docket 14-7 pertains to a variation to allow an industrial addition at 1800 Greenleaf. The building was added onto once already and the Petitioner would like to add a fifty foot by fifty foot addition that would align with the first existing addition. The Zoning Board of Appeals is recommending that a three foot truck dock variation be granted and a five foot rear yard variation be granted to allow for the fifty foot by fifty foot addition on the rear of the building. The recommendation from the Zoning Board was unanimous. A representative for the Petitioner was present in the audience. There were no questions or comments from the Trustees. Page 6 of 7 Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik NAYS: None ABSENT: Trustee Prochno MOTION CARRIED The Mayor advised the Petitioner that they did not have to attend the next Village Board meeting when the variance is formally adopted. They can begin work once the proper permits are obtained. 23. REPORT FROM VILLAGE MANAGER- No Report 24. REPORT FROM VILLAGE CLERK- No Report 25. UNFINISHED BUSINESS - The Unfinished Business appears on the Consent Agenda and can be removed from the Agenda. 26. NEW BUSINESS - Trustee Petri called imeeting for September 9, 2014 at 4:00 p.m. to discuss the Village's 601h Anniversary kickoff. 27. PUBLIC COMMENT - 8:24 p.m. - Mr. Larry Howe, 86 Brantwood Avenue, addressed the Village Board about the noise and number of flights effecting the Village from O'Hare Airport. Mayor Johnson stated the Village is planning several things and that some of those things cannot be discussed in order to protect the integrity of what will be done. The Village is organizing a group of experts in aviation and a group of legal experts to make sure all the rules that were agreed to during the process of expansion are followed. The Village is also working with the FAIR group and will continue to work with the Suburban O'Hare Commission. The airport expansion is not going away but the experts will gather data and analyze it to make sure everything possible is being done to preserve the quality of life in the Village. Mayor Johnson stated he will continue to keep the community informed and updated as he knows more. 28.ADJOURNMENT - Motion to adjourn the meeting at 8:41 p.m. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Petri, Czarnik, Feichter NAYS: None ABSENT: Trustee Prochno MOTION CARRIED Judith M. Keegan, Village Clerk Mayor Craig B. lohnson Page 7 of 7