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HomeMy WebLinkAboutAGENDA - 09/23/2014 - VILLAGE BOARD AGENDA �v�GROVE A � 6f fxCf�TIONAL Com AGENDA REGULAR VILLAGE BOARD MEETING September 23, 2014 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Curt Hansen, Elk Grove Baptist Church) 3.APPROVAL OF MINUTES OF September 9, 2014 4. MAYOR&BOARD OF TRUSTEES' REPORT S.ACCOUNTS PAYABLE WARRANT: September 23, 2014 $1,466,064.14 6. CONSENT AGENDA a. Consideration to award a professional service contract to Accurate Tank Construction, Inc. of North Aurora, IL to perform fuel system tank top upgrades at the Landmeier Public Works Facility in the amount of$27,480 from the Capital Projects Fund. (During the replacement of the tank monitoring system, a number of issues were discovered that require repair prior to completion of the tank monitor installation. In order to accomplish these necessary repairs, it will be cost-effective to complete several additional items. The Village staff will be working with the vendor to perform some of the work and thereby reduce the cost of the project. Village participation includes the use of a vacuum truck for excavation as well as replacing the concrete. (Accurate Tank Construction is the construction division of the Village's underground storage tank contractor, Accurate Tank. They have previously satisfactorily provided similar services to the Village. (A report from the Director of Public Works, recommending approval, is attached.) b. Consideration to adopt Ordinance No. 3392 (attached) granting a Special Use Permit to CENTI Illinois to permit a religious institution on the property located at 1550 Higgins Road. (This item was previously discussed at the September 9, 2014 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) Page 1 of 6 c. Consideration to award a purchase contract through the Illinois Department of Central Management Services to Cargill Incorporated Salt Division of North Olmsted, OH for the delivery of 4,030 tons of bulk rock salt at $56.76 per ton in the amount of$228,743. (The Village Board on March 25, 2014 approved ajoint purchasing requisition through the Illinois Department of Central Management Services (CMS) for a renewal of the Village's contract with Cargill Incorporated Salt Division of North Olmstead, OH. (Renewal of the prior year contract would allow procurement of 3,360 tons of bulk rock salt with the option to order an additional 20 percent, for a total of 4,030 tons. (On September 1, 2014, the Village was notified by CMS that bulk rock salt had been secured for our renewal contract at an increase of five-percent (5%) above last year's favorable bid prices. (CMS obtained a price of$56.76 per ton from Cargill Incorporated Salt Division of North Olmsted, OH for the Village's requisition at a total proposed cost of$228.743 for 4,030 tons. (The CMS contract requires a minimum purchase of 3,360 tons and allows for an additional 20 percent to be purchased at the same unit price, for a total of 4,030 tons, if necessary. (The Department of Public Works stockpiled approximately 700 tons of salt at our salt storage facility at 1000 Oakton Street. (On August 19, 2014, the Village Board approved a purchase contract with Compass Minerals/North American Salt for an additional 2,200 tons of rock salt to supplement the CMS contract and provide sufficient salt for an above-average season. (Adequate funds are available in the General Fund to purchase 4,030 tons of bulk rock salt through the CMS renewal contract with Cargill Incorporated. (A report from the Director of Public Works, recommending approval, is attached.) d. Consideration to award a purchase contract through the Illinois Department of Central Management Services to Landmark Ford of Springfield, IL for the purchase of one (1) Ford Expedition in the amount of$29,163 from the Water/Sewer Fund. (The Public Works Department is replacing one (1) administrative vehicle having excessive age and mileage. (The 2015 Ford Expedition is available through the Illinois Department of Central Management Services (CMS) Joint Purchasing Contract from the lowest determined bidder, Landmark Ford of Springfield, IL. This vehicle will replace a 17 year old Suburban. (Adequate funds are budgeted in the Water/Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) e. Consideration to adopt Ordinance No. 3393 (attached) amending Title 6, Chapter 3 of the Elk Grove Village Municipal Code allowing the review of recorded automated traffic law violations to be viewed by a Village Police Officer or retired Police Officer. (This Ordinance will allow any retired Police Officer from the State of Illinois to review recorded automated traffic law violations, which is the intent of the State law.) Page 2 of 6 f. Consideration to adopt Ordinance No. 3394 (attached) amending Section 6-4-7-A of the Elk Grove Village Code by reducing the speed limit on Biesterfield Road between Arlington Heights Road and Rohlwing Road from forty (40) miles per hour to thirty-five (35) miles per hour. (This Ordinance will reduce the speed limit on Biesterfield Road through the center of town from forty (40) mph to thirty-five (35) mph. (This reduction in speed limit is required due to the State requirement of having only a 10 mph increment change in speed limits on the same road. (This reduction request is also due to increased vehicular, pedestrian, and bicycle traffic in this area.) g. Consideration to adopt Ordinance No. 3395 (attached) amending Sections 6-4-1-B and 6- 4-5-2 of the Elk Grove Village Code as they relate to parking lot exit turns and parking at Rupley School. (School District 59's internal transportation supervisor, Ralph Kahly, provided the Elk Grove Village Police Department with a written request from the District for certain changes in parking and traffic flow within the School District. (The Police worked with the neighbors and made the changes on a trial basis. (The attached Ordinance will allow changes to be made permanently to improve traffic flow and safety at the schools.) h. Consideration to adopt Ordinance No. 3396 (attached) amending the Position Classification and Salary Plan of the Village Code of the Village of Elk Grove Village. (This Ordinance adds four (4) temporary Police Officer positions and one (1) temporary Public Works Foreman position in anticipation of retirements.) i. Consideration to adopt Resolution No. 40-14 (attached) authorizing the Mayor to enter into an Intergovernmental Agreement with Cook County for services provided by the Sheriff's Work Alternative Program ("SWAP"). (The County of Cook, through its Sheriffs Office, administers the Sheriffs Work Alternative Program (SWAP) for offenders to carry out their sentences of community service. (The Village of Elk Grove Department of Public Works has utilized SWAP services routinely and extensively for the past several years at no cost to the Village. (Services for which the Village has used SWAP include picking up trash along roadsides, cleaning bus shelters in the business park, pulling weeds around Village facilities, and planting perennials in landscaped beds. (An Intergovernmental Agreement with Cook County is now required to continue receiving SWAP services including an administrative fee according to the pre-scheduled days of service annually provided. (The Department of Public Works requests eighteen (18) service days in this year's Intergovernmental Agreement at a total cost of$2,000. Page 3 of 6 (A report from the Director of Public Works, recommending approval, is attached.) j. Consideration to concur with prior Village Board authorization by adopting Resolution No. 41-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement - Dispensing Organization between the Village of Elk Grove Village and FloraMedex, LLC. (On August I, 2013, the Illinois Legislature enacted the Compassionate Use of Medical Cannabis Pilot Program Act. The purpose of the Act was to distinguish between medical and non-medical cannabis and to ". . . protect patients with debilitating medical conditions, as well as their physicians and providers, from arrest and prosecution, criminal and other penalties, and property forfeiture if the patients engage in the medical use of cannabis." (The Act authorizes the State the right to grant a license to a Dispensing Organization where medical cannabis can be sold. (The State has granted provisions for one dispensing organization to be located within either Elk Grove or Schaumburg Township. (Dispensaries noted above are seeking Village approval to operate a Dispensing Organization within the corporate boundaries of the Village. (A copy of the agreement is available in the Village Clerk's Office.) k. Consideration of the following: • to concur with prior Village Board authorization by adopting Resolution No. 42-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Cultivation Facility between the Village of Elk Grove Village and FloraMedex, LLC; and • to concur with prior Village Board authorization by adopting Resolution No. 43-14 (attached) authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Cultivation Facility between the Village of Elk Grove Village and Veteran Distribution Company. (On August 1, 2013, the Illinois Legislature enacted the Compassionate Use of Medical Cannabis Pilot Program Act. The purpose of the Act was to distinguish between medical and non-medical cannabis and to ". . . protect patients with debilitating medical conditions, as well as their physicians and providers, from arrest and prosecution, criminal and other penalties, and property forfeiture if the patients engage in the medical use of cannabis." (The Act authorizes the State the right to grant up to 22 licenses for cultivation facilities where medical cannabis can be grown for sale only to approved dispensary organizations. (Only one (1) cultivation facility will be awarded throughout all of Cook County. (The Elk Grove Village Business Park is a desirable location due to distances from residential zoned properties, schools, daycare facilities, and group homes, as well as its transportation networks. (A copy of the agreement is available in the Village Clerk's Office.) 7. REGULAR AGENDA Page 4 of 6 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri 9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10, PERSONNEL COMMITTEE - Trustee Franke 11, RECYCLING&WASTE COMMITTEE - Trustee Feichter 12, INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13, CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14, INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15,YOUTH COMMITTEE - Trustee Franke 16, PARADE COMMITTEE -Trustee Czarnik 17, HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18, LIQUOR COMMISSION - Mayor Johnson 19, SPECIAL EVENTS COMMITTEE - Mayor Johnson 20, MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21,AIRPORT UPDATE 22. PLAN COMMISSION -Village Manager Rummel a. PC Docket 14-3 - Public Hearing to consider a request from 2nd Gen-Biesterfield Inc. to rezone the property located at 50 Biesterfield Road from B-2 General Business to B-3 Business District(Automotive). (PH 9-24-2014) 23. ZONING BOARD OF APPEALS - Village Manager Rummel Page 5 of 6 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents granting a Special Use Permit to CENTI Illinois to permit a religious institution on the property located at 1550 Higgins Road. 27. NEW BUSINESS 28. PUBLIC COMMENT 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6