HomeMy WebLinkAboutVILLAGE BOARD - 09/09/2014 - VILLAGE BOARD MINUTES E
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MINUTES
REGULAR VILLAGE BOARD MEETING
September 9, 2014
1. CALL TO ORDER- 7:18 p.m.
Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri
A Quorum was present
Also present: Village Manager Raymond R. Rummel, Village Attorney George B.
Knickerbocker, Village Clerk Judith M. Keegan
2. PLEDGE OF ALLEGIANCE
3.APPROVAL OF MINUTES OF August 19, 2014- Motion to approve the Minutes of
the Regular Village Board Meeting held on August 19, 2014 as submitted and
dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. MAYOR& BOARD OF TRUSTEES' REPORT - Mayor Johnson advised that the Village
does not spray for mosquitoes. Northwest Mosquito Abatement is responsible for all
spraying and mosquito control.
Mayor Johnson referenced an article and an editorial that the Daily Herald wrote about the
ethnic makeup of Police Officers compared to the population of local municipalities. The
article alluded to an under representation of minorities on Police Departments in local
communities. Elk Grove Village was not referenced in the article, but the Elk Grove Village
Police Department has a 50% larger hiring of Hispanic Officers than Hispanic residents and
double the amount of African American Officers hired than residents. Mayor Johnson
stated that no one should be hired based on ethnicity, gender, etc., they should be hired
based on qualifications. Mayor Johnson complimented the Fire & Police Commission for
doing a great job hiring for the Police and Fire Departments.
The Mayor stated Caputo's applied for a permit with the Village to make improvements to
their location. Improvements are going to be made to the produce section, the deli, the
dairy and frozen food section, and they are going to install a food cafe. Their goal is to open
October 15, 2014.
Mayor Johnson received notice from the High School District 214 School Board that they
approved improvements to Elk Grove High School. Improvements will include additional
Fine and Performing Arts storage, auxiliary gym addition, installation of synthetic turf in
the stadium, renovation of outdoor storage and concession space, renovation of the theater
and the addition of security vestibules.
Mayor Johnson made note of a few items on the Consent Agenda addressing Medical
Marijuana Cultivation Centers and Medical Marijuana Dispensaries. The Board will be
approving five potential Cultivation Centers and four potential Dispensaries. Mayor
Johnson stated medical marijuana was approved by State Legislature and Governor Quinn.
The Village is required by State law to allow these facilities in our community if they meet
the criteria and standards of Illinois law. The Village is neither against it, nor for it. Elk
Grove is a popular destination for these facilities because of our large business park. The
facilities have to be 2500 feet (half mile) from residential areas. There aren't many towns
in the State of Illinois that have a half mile distance between their business areas and
residential areas. There are several buildings in the business park that suit the needs of the
Cultivation Centers and the Dispensaries. There are over eighty pharmaceutical and food
processing companies already in the Business Park.
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Part of the contract between the Cultivation Centers and the Village includes donations to
the Kenneth Young Center,Alexian Brothers Medical Center and the DARE program. The
businesses are very community oriented.
Oath of Office - Fire Chief Mikel joined Mayor Johnson at the podium. Chief Mikel gave a
brief education and career background of Christopher Polich. Mayor Johnson administered
the Oath of Office to Firefighter Christopher Polich.
Trustee Prochno stated the Farmer's Market is still taking place every Saturday morning
from 7:00 a.m. to 1:30 p.m.
The Park District is offering winter meditation sessions. The sessions are free. They are
offered on Tuesday nights at the Rainbow Falls Community Center.
The Rotary Club is hosting their scholarship golf outing on Thursday, October 2, 2014 at
Fox Run Golf Links. One hundred percent of the money raised at the outing goes to
scholarships. This past year the Rotary awarded fifteen thousand dollars in scholarships.
There is going to be a Cross Town Classic soccer match between the Junior Varsity and
Varsity soccer teams of Elk Grove High School and Conant High School on Saturday,
October 11, 2014 at Elk Grove High School.
Trustee Feichter announced the Lions Club is sponsoring a circus on Tuesday, September
23, 2014. The circus will take place behind the Pavilion and shows are at 4:30 p.m. and
7:30 p.m.
A bicycle survey was conducted about cycling within Elk Grove Village. There were 579
responses to the survey. People offered many suggestions and ideas for making cycling
within the Village better. The responses are being tabulated and a report will be available
in the next couple weeks with information about what was learned from the survey. A
bicycle meeting, open to the public,was held this past Thursday at the Pavilion.
Approximately thirty people attended the meeting. Many issues were discussed. There
were maps available for people to mark with trouble areas and areas where they would
like to see bike routes. The results of that meeting will also be part of the final report.
Trustee Czarnik attended a ribbon cutting at Iron Mountain Document Destruction
Company, 2255 Pratt Boulevard, on August 22, 2014.
The Bch Annual Frank J. Czarnik Memorial Golf Outing will take place on Saturday, October
4, 2014 at Fox Run Golf Links.
Trustee Franke announced the fourteenth CERT class will start training on September 16,
2014. Classes will take place on Tuesday and Thursday evenings for four weeks.
Trustee Lissner attended a Joint Action Water Agency (JAWA) meeting. The Executive
Committee is still looking into alternative water sources other than the City of Chicago.
There are three other sources being looked into. The one thing they all have in common is
that they are all expensive. Trustee Lissner will give future updates as more information is
available.
There was a Blue Mass last Sunday hosted by the Knights of Columbus at Queen of the
Rosary Church. It was a nice event that showcased how much our first responders are
appreciated and respected.
On Friday, September 19 and Saturday, September 20, 2014, the Knights of Columbus will
be conducting their annual fundraising drive. The monies collected are for the benefit of
those with intellectual disabilities. Funds are donated to Special Olympics, Miseracordia
Home, Kenneth Young Center, Resources for Communal Living, Marklund Children's Home
and Clearbrook Center.
Trustee Petri will be attending a Solid Waste Agency of Northern Cook County (SWANCC)
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meeting and a Northwest Municipal Conference (NWMC) meeting tomorrow, September
10, 2014 with Village Manager Rummel.
The first meeting of the 601h Anniversary Celebration Committee took place this afternoon.
It was a very good meeting with lots of ideas. All of the Trustees were present along with
support staff. The next meeting will take place on October 14, 2014 at 4:00 p.m. in the
Trustee's Conference Room.
5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the August 31, 2014 Accounts Payable Warrant in the amount of
$1,294,246.81.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the September 9, 2014
Accounts Payable Warrant in the amount of$1,564,011.28.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization to allow Food4Less, located at 901 Meacham Road, to host an outdoor,
promotional NASCAR Fan Fest event from 3:00 p.m. to 7:00 p.m. on
Thursday, September 11, 2014.
b. Authorization to award a purchase contract through GSA contract pricing to Reinders,
Inc. of Franklin Park, IL for the purchase of one (1) Toro Groundmaster 7210 with 72
inch side discharge deck and waive the formal bidding procedures to purchase
additional components and attachments for snow clearing in the amount of
$47,042.33 from the General Fund.
c. Authorization to award a professional service contract with Civiltech Engineering of
Itasca, IL for the preparation of contract plans and specifications for the 2014 Sewer
Lining Project in the amount of$63,845 from the Infrastructure Bond Account.
d. Authorization to award a professional service contract with Civiltech Engineering of
Itasca, IL for the preparation of contract plans and specifications for the 2015 Sewer and
Water Project in the amount of$72,405 from the Water/Sewer Fund.
e. Authorization to award a professional service contract to Energenecs, Inc. of Cedarburg,
W1 to construct pump controls and Supervisory Control And Data Acquisition (SCADA)
system panels for three Sanitary Lift Stations in the amount of$84,000 from the
Water/Sewer Fund.
f. Authorization to award a purchase contract through the National Joint Powers Alliance
(NJPA) Joint Purchasing Cooperative to McCann Industries, Inc. of Bolingbrook, IL for
the purchase of one (1) Case 621F wheel loader with accessories in the amount of
$135,395 from the Capital Replacement Fund.
g. Authorization to increase a professional service contract with Brancato Landscaping, Inc.,
of Elk Grove Village, IL, for the 2014 Parkway Turf Restoration - Hydroseeding Contract
in the amount of$65,200, increasing the contract from $124,000 to $189,200 in the
Recycling Fund.
h. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Western Remac Inc., for the Residential Gateway Signs - Phase I
project in the amount of$269,290.25 from the Capital Projects Fund.
i. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Swallow Construction of Downers Grove, IL for the Water Main
Improvements - Clearmont Drive, Westview Drive and Harmony Lane Project in the
amount of$761,546 from the Water/Sewer Fund.
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j. Authorization to reject all bids for the 2014 Residential Drainage Improvement Project.
k. Adopt Ordinance No. 3387 entitled, "AN ORDINANCE AMENDING SECTION 7E-6:A
OF THE ZONING ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE
PERTAINING TO USES PROHIBITED IN I-1 INDUSTRIAL DISTRICTS"
1. Adopt Ordinance No. 3388 entitled, "AN ORDINANCE AMENDING SECTION 3-7:D.5
OF THE ZONING ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE
PERTAINING TO THE PROJECTION OF SILLS, BELT COURSES, CORNICES AND
ORNAMENTAL FEATURES IN INDUSTRIAL DISTRICTS"
m. Adopt Ordinance No. 3389 entitled, "AN ORDINANCE GRANTING A VARIATION
OF SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE
CONSTRUCTION OF A SIX FOOT (6) HIGH FENCE EXTENDING
APPROXIMATELY TWELVE FEET (12') BEYOND THE NEAREST FRONT
CORNER OF THE PRINCIPAL BUILDING LOCATED ON AN ADJACENT
SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 1265
DOVER LANE, ELK GROVE VILLAGE"
n. Adopt Ordinance No. 3390 entitled, "AN ORDINANCE GRANTING A VARIATION
OF SECTIONS 3-6:A(1)(a) AND 3-7:D(1) OF THE ZONING ORDINANCE AS THEY
PERTAIN TO MODIFICATIONS OF A NONCONFORMING STRUCTURE AND
ENCROACHMENT OF THE TWENTY-FIVE FOOT (25') FRONT YARD SETBACK
AND FIFTEEN FOOT (15') REAR YARD SETBACK TO PERMIT THE
CONSTRUCTION OF A THREE FOOT (3) ADDITION ON A NONCONFORMING
STRUCTURE WHICH WOULD ENCROACH APPROXIMATELY FOURTEEN FEET
(14') INTO THE REQUIRED FRONT YARD SETBACK AND THE CONSTRUCTION
OF A REAR ADDITION WHICH WOULD ENCROACH FOUR FEET SEVEN
INCHES (4'-7") INTO THE REQUIRED REAR YARD SETBACK ON PROPERTY
LOCATED AT 1800 GREENLEAF AVENUE"
o. Authorization of the following:
• To adopt Resolution No. 31-14 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND
OPERATING AGREEMENT—DISPENSING ORGANIZATION BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND ILLINOIS ABJ DISPENSARIES"
• To adopt Resolution No. 32-14 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND
OPERATING AGREEMENT—DISPENSING ORGANIZATION BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND ALTERNATIVE TREATMENTS
LLC"
• To adopt Resolution No. 33-14 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND
OPERATING AGREEMENT—DISPENSING ORGANIZATION BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND BLOOM ILLINOIS, LLC"
• To adopt Resolution No. 34-14 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND
OPERATING AGREEMENT—DISPENSING ORGANIZATION BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND HARBORSIDE ILLINOIS GROWN
MEDICINE, INC."
p. Authorization of the following:
• To adopt Resolution No. 35-14 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND
OPERATING AGREEMENT-CULTIVATION FACILITY BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND IL GROWN MEDICINE LLC"
• To adopt Resolution No. 36-14 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND
OPERATING AGREEMENT-CULTIVATION FACILITY BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND PHOENIX FARMS OF ILLINOIS,
LLC"
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q. Authorization of the following:
• To adopt Resolution No. 37-14 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND
OPERTING AGREEMENT-CULTIVATION FACILITY BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND CALYX AMERICA, LLC"
• To adopt Resolution No. 38-14 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND
OPERATING AGREEMENT-CULTIVATION FACILITY BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND WELLNESS HOSPITALITY, LLC"
• To adopt Resolution No. 39-14 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND
OPERATING AGREEMENT-CULTIVATION FACILITY BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND FIRST WAVE WELLNESS, LLC"
Mayor Johnson asked if any of the Trustees or staff wanted to address any items on the
Consent Agenda. No Response. The Mayor asked if anyone in the audience wished to
address the Board about any items on the Consent Agenda. No Response.
Motion to approve Consent Agenda items"a through q."
Moved by Trustee Lissner Seconded by Trustee Czarnik
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
7. REGULARAGENDA- Ordinance No. 3391 entitled, "AN ORDINANCE AMENDING
CHAPTER 6,ARTICLE B OF TITLE 3, BUSINESS AND LICENSE REGULATIONS AND SECTION
4-7-2 OF THE ELK GROVE VILLAGE CODE BY PROVIDING FOR THE REGULATION OF
ALTERNATIVE NICOTINE PRODUCTS"
Mayor Johnson asked the Trustees if there were any questions, comments or discussion
about the Ordinance.
Trustee Franke asked if the two issues (banning possession of electronic cigarettes by
anyone under the age of 18 and banning alternative nicotine products in public places the
same as cigarettes) were going to be voted on separately. Mayor Johnson stated everything
is on one Ordinance.
Trustee Franke noted for the record that he is for banning electronic cigarettes to anyone
under the age of eighteen. Trustee Franke also noted, that in his opinion, he does not feel
the Village examined the affects of electronic cigarettes enough to ban them at this time in
the same manner as cigarettes. Trustee Franke hoped that the Board would do a little more
investigation before making a decision.
Trustee Prochno stated that she shares the same feelings as Trustee Franke. Trustee
Prochno stated she felt more research should have been presented to them prior to making
a decision to ban them completely in restaurants and public areas. Trustee Prochno does
support the ban to anyone under the age of 18.
Motion to adopt Ordinance No. 3391 entitled, "AN ORDINANCE AMENDING CHAPTER
6,ARTICLE B OF TITLE 3, BUSINESS AND LICENSE REGULATIONS AND SECTION 4-7-2
OF THE ELK GROVE VILLAGE CODE BY PROVIDING FOR THE REGULATION OF
ALTERNATIVE NICOTINE PRODUCTS"
Moved by Trustee Lissner Seconded by Trustee Feichter
AYES: Trustees Lissner, Petri, Czarnik, Feichter
NAYS: Trustees Prochno, Franke
MOTION CARRIED
Mayor Johnson stated that he would have voted yes. Mayor Johnson stated that although
the Board did not all agree, they respect each other's decisions and will support the
decision that was made. Trustee Franke stated he respects the Trustees decision and will
stand together with the Board and support the law.
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri - No Report
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9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner - No Report
10. PERSONNEL COMMITTEE - Trustee Franke - No Report
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter- Residents will be receiving a
mailing from Waste Management about recycling. It is a very useful tool that provides all
types of information, Everyone should keep a copy in their home. The pamphlet has
answers to many of your recycling questions. Trustee Feichter stated that Trustee Franke
had pointed out that there was nothing in the pamphlet about plastic grocery bags. The
plastic bags should not be put in your recycling, they should be brought back to the store
for recycling.
12. INFORMATION COMMITTEE - Trustee Prochno - Trustee Prochno reported the
following information provided by Northwest Central Dispatch System: Since August 12,
2014, AT&T, Sprint, T-Mobile and Verizon customers living in or traveling through the
Northwest Central Dispatch System service area may be able to use their mobile phones to
send a text message to 911 for emergency help. Northwest Central Dispatch System serves
the Villages of Arlington Heights, Buffalo Grove, Elk Grove Village, Hoffman Estates,
Inverness, Mount Prospect, Palatine, Schaumburg and Streamwood and the City's of
Prospect Heights and Rolling Meadows. Northwest Central Dispatch System is the first
communication center in the State of Illinois to accept texts to 911 from all four carriers.
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri -
No Report
15. YOUTH COMMITTEE - Trustee Franke - Trustee Franke thanked the Elk Grove Park
District for all of their contributions to the Youth Splash Parties.
Mayor Johnson noted that the Park District will be partnering with the Village to make
improvements on Biesterfield Road. Most of the improvements will take place in front of
the Pavilion. Improvements will include a new community events sign.
16. PARADE COMMITTEE - Trustee Czarnik- The Committee is planning the 2015
Hometown Parade. Anyone with ideas should contact Trustee Czarnik or one of the Parade
Committee members. The next meeting of the Parade Committee is Monday, October 6,
2014 at 5:30 p.m. in Room E.
17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik- The
Caring Place is the official name of the Community Respite Program. The program is
offered at Christus Victor Church on Mondays,Wednesdays and Fridays from 9:30 a.m. to
3:30 p.m. The program is organized and supervised by trained and caring staff.
18. LIQUOR COMMISSION - Mayor Johnson - No Report
19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is the Tree
Lighting Ceremony. The Ceremony will take place the Friday after Thanksgiving at 5:30
p.m. The tree has been picked out. The Village thanks Mrs. Bergbreiter for donating her
tree for the ceremony.
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The Village is
working on the line up for next year. Mayor Johnson thanked everyone for their
suggestions. Mayor Johnson is hoping to announce the 2015 line up by the November
Village Board meeting.
21. PLAN COMMISSION - Village Manager Rummel - PC Docket 14-1 - CENTI Illinois
petitioned for a Special Use to use the office space at 1550 Higgins Road for religious
purposes. Specifically they want to hold Sunday Church services as well as some Bible
School classes at the facility from time to time. The Plan Commission held a public hearing
on the Special Use Permit and recommended unanimously that the Village Board grant the
Permit. The Petitioners were present.
Mayor Johnson stated the Village has approved other similar requests in the past and have
had no issues. They have all been good neighbors to the businesses in the area. Mayor
Johnson asked if any of the Trustees had questions or comments. Trustee Petri commented
that the Plan Commission did an excellent job answering any questions that would be
outstanding.
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Motion to direct the Village Attorney to prepare the necessary documents.
Moved by Trustee Lissner Seconded by Trustee Petri
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke
NAYS: None
MOTION CARRIED
Mayor Johnson advised the Petitioners that they did not have to attend the September 23rd
Village Board meeting when the Ordinance is formally approved. Mayor Johnson thanked
the Petitioner for choosing Elk Grove Village and advised they have permission to get
started with any work once the appropriate permits are obtained.
22. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report
23. REPORT FROM VILLAGE MANAGER- No Report
24. REPORT FROM VILLAGE CLERK- No Report
25. UNFINISHED BUSINESS -The Unfinished Business appears on the Consent Agenda
and the Regular Agenda. The items can be removed from the Agenda.
26. NEW BUSINESS - No New Business
27. PUBLIC COMMENT - 8:11 p.m. - Marilyn Pilk, 1086 Elmwood Lane, addressed the
Mayor and Board about airplane noise. Mayor Johnson advised Mrs. Pilk of everything the
Village is doing to make sure that the airport and the Village coexist in the best possible
way. The Village Board is committed to do whatever it takes to ensure the best quality of
life within the Village while having the airport as our neighbor. The Mayor stated he will
continue to give updates to the Community when information is available. Mayor Johnson
asked that "Airport Update" be added as an Agenda item on future Village Board Agendas.
28.ADJOURNMENT - Motion to adjourn the meeting at 8:25 p.m.
Moved by Trustee Feichter Seconded by Trustee Czarnik
AYES: Trustees Petri, Prochno, Carnik, Feichter, Franke, Lissner
NAYS: None
MOTION CARRIED
Judith M. Keegan,Village Clerk
Mayor Craig B. Johnson
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