HomeMy WebLinkAboutVILLAGE BOARD - 08/14/2018 - Village Board MinutesMINUTES
REGULAR VILLAGE BOARD MEETING
August 14, 2018
1. CALL TO ORDER - 7:17 P.M.
PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke,
Samuel L. Lissner, and Christine K. Prochno
ABSENT: Trustee James P. Petri
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker,
Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
INVOCATION - PASTOR LINDA THURSTON, CHRISTUS VICTOR LUTHERAN CHURCH
3. APPROVAL OF MINUTES OF July 17, 2018 - Motion to approve the Minutes of the
Regular Village Board Meeting held on July 17, 2018 as submitted and dispensed with the
reading.
Moved by Trustee Czarnik Seconded by Trustee Lissner
VOICE VOTE - Unanimous Approval (5-0)
MOTION CARRIED
APPROVAL OF MINUTES OF July 31, 2018 - Motion to approve the Minutes of the Village
Board Meeting held on July 31, 2018 as submitted and dispensed with the reading.
Moved by Trustee Czarnik Seconded by Trustee Lissner
VOICE VOTE - Unanimous Approval (5-0)
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT -
Mayor Johnson - Attended the following meetings:
• July 19 - Finance Committee Meeting at the Tollway;
• July 24 - Midsummer Classics Concert Series - Dionne Warwick;
• July 25 - Ground Breaking Ceremony for the Elk Grove Technology Park;
• July 26 - Tollway Board Meeting;
• July 28 - Bike with the Mayor at the Park District Pavilion;
• July 31- Business Leaders Forum Meeting (Opioid Program & Bahamas Bowl);
• July 31- Special Board Meeting Announcing Makers Wanted Bahamas Bowl;
• July 31- Midsummer Classics Concert Series - Bret Michaels
Property Taxes - There will be a $0 change in property taxes passed by the Board this December.
This is the first time in years that we do not have to increase our pension contribution.
2025 Plan Update - We are proud to say that the construction for the new buildings on Fargo
and Meacham are both on time and under budget.
Roadway Repairs - There has been a lot of work being done throughout the Village as part of the
2025 Plan. Mayor Johnson read a letter from one resident and stated that the Village has
received very positive comments regarding the Village contractors on the roadways and the
work from the Public Works staff. Mayor thanked everyone for their patience during the road
work and construction projects.
Concerts - The 10th annual Midsummer Classics Concert Series had over 75,000 people at the
five concerts. Mayor thanked all the people that helped to make the summer concerts so
successful. This year will be the 215Y year for the annual Tree Lighting Ceremony held the Friday
after Thanksgiving. Gary Puckett and the Union Gap will kick off the Tree Lighting Ceremony at
4:30 p.m. followed by a countdown to turn on the lights followed by fireworks.
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Planet Fitness - Planet Fitness will move into a part of the old Dominick's location and they are
anticipating to open up in October with a $1 signup fee and $10 a month.
Makers Wanted Bahamas Bowl - The announcement on July 31s' for the Makers Wanted
Bahamas Bowl was well received. The goal was to get 95% benefit by the opening kickoff. Some
of the biggest marketing people in the world stated that we received a million times the benefit
in the first 24 hours. The way it was received throughout the world was remarkable. Elk Grove
should be very proud.
Please remember that Mayor Johnson is available to answer any questions rather than going on
Facebook for information. He can be reached at 847-437-8226 and will give you the facts
straight. There will also be Makers Wanted T-Shirts available this Saturday from
9:00 a.m. to 12:00 p.m. at the Farmers Market for $10.
Boards & Commissions
Retired Police Chief Steve Schmidt stepped down from the Police Pension Board and the current
Police Chief Chuck Walsh will be appointed to that position.
Motion to appoint Police Chief Chuck Walsh to the Police Pension Board.
Moved by Trustee Feichter Seconded by Trustee Lissner
VOICE VOTE
MOTION CARRIED - Unanimous Approval (5-0)
Oaths of Office -
Richard Romanski was sworn in as a new member of the Zoning Board of Appeals and Rosanna
DeFrenza was sworn in as a member of the Plan Commission after serving on the Zoning Board.
Fire Department
Kyle Seegers was sworn in as Fire Lieutenant and Patrick Delano was sworn in as a new
Firefighter for the Village.
Proclamation
Senator Laura Murphy presented a proclamation to the Village and complimented the Mayor and
Board of Trustees for listening to their constituents to work towards enhancing the life of the
community. Senator Murphy appreciates the Board considering the ordinance to raise the
tobacco age to 21, allowing her to join the Police Department at the schools to speak with the 8th
grade students about smoking and alcohol prevention, and now creating the Elk Grove Cares
Program to address the increasing numbers of opioid addictions. A wellness community makes a
better community.
TRUSTEE REPORTS -
Trustee Franke - No Report.
Trustee Lissner - Will attend the JAWA Meeting on August 22na.
Trustee Czarnik - Last chance to sign up for the Frank J. Czarnik Annual Golf Outing which is
this Friday, August 17th with a shotgun start at 1:00 p.m. The cost is $90 and you can register at
the Fox Run Golf Links. This activity provides the funds for the scholarships.
Trustee Feichter - The Village Board received a letter from the Friends of Cycling Committee
expressing their appreciation for putting in new lights at Ridge and Devon. The biking
community is also very happy for the new lighting system to assist cyclists with crossing near Elk
Grove High School and Arlington Heights Road.
Trustee Prochno - The corn is at the Farmers Market and will be available this Saturday from
7:30 a.m. to 1:00 p.m. A special thank you goes out to all those that volunteered their time this
summer at the RotaryFest and other special events. Thank you also to the CERT volunteers that
assisted with crowd and traffic control. We greatly appreciate their assistance. The Mayor
mentioned that the Bahamas Bowl T-shirts will be for sale this Saturday at the Farmers Market.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the
July 31, 2018 Accounts Payable Warrant in the amount of $5,615,859.73.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Prochno, Czarnik
NAYS: None
ABSENT: Trustee Petri
MOTION CARRIED - Unanimous Approval (5-0)
Motion to authorize payment of invoices as shown on the August 14, 2018 Accounts Payable
Warrant in the amount of $4,780,795.34.
Moved by Trustee Czarnik Seconded by Trustee Feichter
VOICE VOTE
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MOTION CARRIED - Unanimous Approval (5-0)
6. CONSENT AGENDA
a. Authorization to grant special permission authorizing outdoor seating at Mikerphone Brewing,
121 Garlisch Drive, in conjunction with the seating plan approved by the Community
Development Department.
b. Authorization of a request from the Elk Grove Village Park District to waive permit fees in the
amount of $410.00 for removal and replacement of concrete ramp and stairs at the Al
Hattendorf Community Center, 225 E. Elk Grove Boulevard.
c. Authorization of a request from the Elk Grove Village Park District to waive permit fees in the
amount of $600.00 for demolition at Audubon Park, 300 E. Elk Grove Boulevard.
d. Authorization of a request to contribute dues to the Chicago Metropolitan Agency for Planning
for Fiscal year 2019 in the amount of $1,249.73.
e. Authorization of a request from the Rotary Club of Elk Grove Village to waive the fee for a
temporary Class D liquor license ($2,100) for the Village's Oktoberfest on September 21 and
22, 2018.
f. Authorization to award a purchase contract through the Sourcewell/NJPA Joint Purchasing
Cooperative to Old Dominion Brush Company, Inc. of Richmond, VA for the purchase of one
(1) Leaf Vacuum in the amount of $47,072.50 from the Capital Replacement Fund.
g. Authorization to award a professional service contract to Burns & McDonnell Engineering
Company Inc. of Downers Grove, IL for construction engineering services for the replacement
of the Pratt/Arthur Sanitary sewer in the amount of $30,700 from the Water & Sewer Fund.
h. Authorization to award a professional service contract to Burns & McDonnell Engineering
Company Inc. of Downers Grove, IL for engineering services for the design and bidding of the
rehabilitation of Pump Station 2 and Pump Station 6 in the amount of $86,300 from the Water &
Sewer Fund.
i. Authorization to award a purchase contract through the Houston -Galveston Area Council
(HGAC) joint purchasing cooperative to EJ Equipment of Manteno, IL for the purchase of (1)
Ford E-450 High Cube Van TV Inspection Vehicle in the amount of $198,750 from the
Water/Sewer Fund.
J. Authorization to award a professional service contract to Charles Equipment Energy Systems, of
Des Plaines, IL to furnish and deliver an emergency power system for Pumphouse 2 and
Pumphouse 6 in the amount of $250,000 from the Water & Sewer Fund.
k. Authorization to award a professional service contract to the lowest responsive and responsible
bidder John Neri Construction Company, of Addison, IL for the Replacement of the
Arthur/Pratt Sanitary Sewer project in the amount of $ 377,425 from the Water & Sewer Fund.
1. Authorization to award a professional service contract to the lowest responsive and responsible
bidder Acqua Contractors Corporation of Villa Park, IL for the Willow Lane Water Main
Improvement project in the amount of $619,000.00 from the Water & Sewer Fund.
m. Authorization to increase the FY 2018-19 Busse -Elmhurst TIF Fund budget in the amount of
$2,000,000.
n. Authorization to adopt Ordinance No. 3565 entitled, "AN ORDINANCE GRANTING A
VARIATION OF SECTION 3-7-:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE
CONSTRUCTION OF A SIX FOOT (6) HIGH FENCE EXTENDING APPROXIMATELY
TWENTY-SIX FEET (26') BEYOND A LINE EXTENDED FROM THE NEAREST FRONT
CORNER OF THE PRINCIPAL BUILDING LOCATED ON AN ADJACENT SINGLE-
FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 1085 TENNESSEE LANE,
ELK GROVE VILLAGE."
o. Authorization to adopt Ordinance No. 3566 entitled, "AN ORDINANCE ANNEXING
CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE AND REZONING
SAME IN ACCORDANCE WITH THE VILLAGE'S COMPREHENSIVE PLAN AND
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ZONING MAP."
p. Authorization to adopt Ordinance No. 3567 entitled, "AN ORDINANCE GRANTING A
VARIATION OF SECTION 3-7-:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE
CONSTRUCTION OF A SIX FOOT (6) HIGH FENCE EXTENDING APPROXIMATELY
SEVEN FEET (T) BEYOND A LINE EXTENDED FROM THE NEAREST FRONT
CORNER OF THE PRINCIPAL BUILDING LOCATED ON AN ADJACENT SINGLE-
FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 670 MAGNOLIA LANE,
ELK GROVE VILLAGE."
q. Authorization to adopt Resolution No. 39-18 entitled, "A RESOLUTION AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE A REAL ESTATE SALE
CONTRACT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ELK GROVE
HOLDINGS, INC."
Authorization to adopt Resolution No. 40-18 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT
BETWEEN THE ELK GROVE VILLAGE POLICE DEPARTMENT AND GATEWAY
FOUNDATION, INC."
Mayor Johnson stated that the Village Board is voting on an Annexation for certain property to
come into the Village. There was a public hearing back on June 30 to discuss this property. As
previously mentioned, the use of the property is protected by state statute for at least five
years. The Village is not looking to change any of the businesses and the only codes that may
need to be met is those of a safety concern such as smoke detectors, etc. The pros are that the
properties will have Village water, sewer, and police and fire department services. There were
some concerns about property taxes going up and the Village determined that the increase in
taxes is within pennies. The County will still assess the property. Mayor Johnson asked if
anyone would like to address the Village Board on the annexation under item o. on the Consent
Agenda prior to voting. See none.
Motion to approve Consent Agenda items a. through o.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Franke, Lissner, Prochno, Czarnik, Feichter
NAYS: None.
ABSENT: Trustee Petri
MOTION CARRIED - Unanimous Approval (5-0)
7. REGULAR AGENDA - There are no items under Regular Agenda.
8. PLAN COMMISSION - Village Manager Rummel
PC Docket 18-4 - A Public Hearing for the petition submitted by DARS Holding Group Ltd. for
a Special Use permit was held on July 301h to allow the operation of a bus repair facility at 850
Elmhurst Road. The Village Board received a Finding of Fact with a unanimous
recommendation from the Plan Commission to allow the auto repair business subject to
striping the lot and adding ADA parking stalls. The petitioner is present for any questions.
Motion to direct the Village Attorney to prepare the necessary documents to allow
the repair facility at 850 Elmhurst Road.
Moved by Trustee Lissner Seconded by Trustee Franke
VOICE VOTE
MOTION CARRIED - Unanimous Approval (5-0)
Mayor stated the petitioner does not need to be present at the next meeting when the item
is formally adopted on the Consent Agenda. Petitioner can go ahead and start working with
the Community Development Department for the necessary permits. Thank you on behalf
of the community for working with the Plan Commission, the Village, and choosing Elk
Grove Village for your home.
PC Docket 18-5 - A Public Hearing for the petition submitted by North Star Foods, Inc. for a
Special Use permit was also held on July 30`h to allow the operation of a Food Processing
Facility with a special parking plan at 2575 American Lane. The Village Board received a
Finding of Fact from the Plan Commission with a unanimous recommendation to allow the
operation of a food processing facility with a special parking plan at their third location in Elk
Grove Village. The petitioner is present to answer any questions.
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Motion to direct the Village Attorney to prepare the necessary documents to allow
the repair facility at 2575 American Lane.
Moved by Trustee Czarnik Seconded by Trustee Feichter
VOICE VOTE
MOTION CARRIED - Unanimous Approval (5-0)
9. ZONING BOARD OF APPEALS - Village Manager Rummel - There are no items under the
Zoning Board of Appeals this evening.
10. YOUTH COMMITTEE - The Summer Splash Parties were very successful. The one in July
had a record number of 215 participants even though the temperature was only 65 degrees. The
temperature on August 3rd was better and the record was broke again with 254 participants.
Thank you to the Park District for providing staff and the use of the pool as well as the Youth
Committee for their assistance in planning the Splash Parties. The next event is the Bon Fire in
October at Lions Park. More information will be provided at the next meeting.
11. BUSINESS LEADERS FORUM - Trustee Lissner - Dr. David E. Morrison, Jr. will give a
presentation at Enclave tomorrow, August 15, at 5:30 p.m. entitled Reducing Luck's Role.
On July 26, members of the BLF visited the Schiele Group which is a printing company that
makes posters and signs with two locations in Elk Grove -1900 Arthur Avenue and 1880 Busse
Road. Another Ambassador visit is scheduled for Lawrence Foods at 2200 Lunt Avenue.
The July 31 presentation to the BLF on the Makers Wanted Bahamas Bowl was very well
received.
12. CABLE TELEVISION COMMITTEE - Trustee Lissner - EGTV won another prestigious award
from the Alliance for Community Media. EGTV was the winner of the Hometown Video Award
for overall excellence in its budget category. This is the third time that they've received this
award. Congratulations to EGTV on their accomplishments.
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - On July 28, 36 people donated blood
at the Blood Drive. Every donation can potentially save three lives which means 108 patients
will be helped from the Elk Grove Community. Thank you to all that donated.
14. INFORMATION COMMITTEE - Trustee Lissner - Nick Nikola and the Boy Scouts will be
conducting a Salt Creek Cleanup on Saturday, August 18, from 9:00 a.m. to 12:00 p.m. They will
meet in the Elk Grove High School parking lot.
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - Visited a composting facility that
was started and is operated by five graduates from Conant High School. They provided a
demonstration on how food scraps are collected from businesses and homes and recycled
through a worm processing system to create a fertile "green" dirt. They are hoping to get more
people on board with this program as a way of recycling food waste to prevent scraps from going
into the landfills. The Recycling Committee will meet with them again in September to get more
information.
16. PARADE COMMITTEE - Trustee Czarnik - No Report.
17. PERSONNEL COMMITTEE - Employee exit interviews will be planned soon but we are
waiting for a confirmation on dates.
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - No Report.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - The James Paul Petri Public
Works Facility on Devon Avenue is coming along. The Salt Creek bridge will remain in its current
stage until August 20th at which time the pedestrian and vehicle traffic will be switched to the
south side of the bridge - one lane in each direction. Bridge construction is anticipated to be
completed by mid -October.
20. AIRPORT UPDATE - Mayor Johnson - No Report.
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The lineup for next
year's concerts will be announced very soon.
22. SPECIAL EVENTS - Mayor Johnson - The Oktoberfest will be on September 21 & 22.
23. LIQUOR COMMISSION - Mayor Johnson - No Report.
24. REPORT FROM VILLAGE MANAGER - No Report.
25. REPORT FROM VILLAGE CLERK - No Report.
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26. UNFINISHED BUSINESS - No Report.
27. NEW BUSINESS - Trustee Lissner - Just a reminder that on Saturday, September 1, there is a
Coffee with the Mayor and Board at the Farmers Market. T-shirts for the Bahamas Bowl will be
available for purchase if anyone is interested.
28. PUBLIC COMMENT - 8:20 PM - Mayor Johnson asked if anyone would like to address the
Village Board this evening. See none. Mayor reminded everyone that the board meetings will go
back to twice a month for September and October.
29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:25 PM.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Lissner, Prochno, Czarnik, Feichter, Franke
NAYS: None.
MOTION CARRIED
Mayor Craig B. Johnson
Loretta M. Murphy, Village Clerk
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