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AGENDA
REGULAR VILLAGE BOARD MEETING
December 16, 2014
7:00 PM
1. CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (Deacon Ted Czarnecki, Saint Julian Eymard Catholic Church)
3.APPROVAL OF MINUTES OF November 18,2014
4.MAYOR&BOARD OF TRUSTEES' REPORT
S.ACCOUNTS PAYABLE WARRANT: November 30, 2014 $1,084,034.23
December 16, 2014 $1,716,737.20
6.CONSENT AGENDA
a. Consideration of a request (attached) from WINGS, 1265 Oak-ton Street, to waive permit
fees in the amount of$130 to construct an interior storage room and infill two (2)
overhead doors.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Community Development, recommending approval, is
attached.)
b. Consideration to award a professional services contract to Accela, Inc. of San Ramon,
CA for software, programming and implementation of a Health Module for Accela Land
Management and Accela Mobile Office, in an amount not to exceed $77,177.60 from the
Capital Replacement Fund.
(The Community Development Department went live with Accela's permit and inspection
software in 2011. The original software design included building, engineering and
enforcement modules.
(The Department's long tern technology plan includes the addition of a Health Module to
provide Accela software functionality for the Village's Health Inspectors. This addition
will enable the Department to operate under one cohesive permitting, inspection and
enforcement software program, resulting in enhanced inspection scheduling, reporting and
record keeping.
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(The proposal (attached) from Accela, Inc. includes programming, implementation,
additional user license fees and additional annual maintenance.
(Adequate funds are budgeted in the Capital Replacement Fund.
(A report from the Director of Community Development, recommending approval, is
attached.)
c. Consideration to award a professional service contract to Gary R..Weber Associates,
Inc. of Wheaton, IL for the design of the Village's proposed gateway signs in the amount
of$79,351.60 from the Capital Projects Fund and the ICRC fund.
(Gary R. Weber Associates, Inc. submitted a proposal to provide professional design
services to include the site and sign design work for the residential gateway signs and the
Village Identity Gateway Sign.
(They will provide contract plans, specifications and permit coordination for the seven (7)
locations.
(A report from the Director of Public Works, recommending approval, is attached.)
d. Consideration to award a professional service contract to Civiltech Engineering of
Itasca, IL for construction engineering on Lively Boulevard Project from Devon Avenue
to Thorndale Avenue in the amount of$396,493 from the ICRC Account.
(The Industrial/Commercial Revitalization Commission has authorized the
implementation of the Lively Boulevard (Devon Avenue to Thorndale
Avenue) improvement project.
(Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction
engineering services for this project.
(The Village will be responsible for the payment of construction engineering costs and the
State will reimburse the Village for 80% of the construction engineering costs.
(A report from the Director of Public Works, recommending approval, is attached.)
e. Consideration to concur with prior Village Board authorization and award a professional
services contract to Entertainment Management Group of Elk Grove Village, IL to
manage and operate the 2015 Mid-Summer Classics Concert Series in an amount not to
exceed $360,000, of which $50,000 will be reimbursed back to the Village by the Elk
Grove Park District.
(As in years past, the Elk Grove Park District will be co-sponsoring the event, "Unity
Within The Community," and sharing in the overall contract expenses with the Village. As
such, the Park District will be reimbursing the Village $50,000.
(The concert series is funded by the 1%Hotel(Motel Tax, Video Gaming revenue,
Tobacco License fees, a $50,000 donation by the Elk Grove Park District, and sponsorship
donations.
(The seventh annual Mid-Summer Classics Concert Series will be held during the month
of July, with concerts taking place on Saturday, July 4 as well as each Tuesday during the
month.)
f Consideration to adopt Resolution No. 52-14 (attached) authorizing the Mayor and Village
Clerk to execute an agreement between the Village of Elk Grove Village and the Suburban
Bus Division (PACE) of the Regional Transportation Authority (Dial-a-Ride).
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(Estimated expenses for the Dial-a-Ride program have increased by 8.67% compared to
2014.
(This year's Local Share Agreement includes a $3,381 reduction in the maximum Pace
contribution compared to 2014, for a maximum Pace contribution of$97,500 in 2015.
(Aside from the decrease in the Pace Contribution, the terms of this year's Agreement
have not been significantly modified in comparison to previous years.)
g_ Consideration to adopt Resolution No, 53-14 (attached) authorizing the Mayor and Village
Clerk to execute the Reciprocal Agreement on Exchange of information and Attachment
"A" between the Village of Elk Grove Village and the Illinois Department of Revenue.
(The attached Agreement and Attachment "A" update the original agreement which was
authorized on February 25, 1992.
(The current agreement expires on December 31, 2014.
(No significant changes have been made to the agreement other than Item 7 on the
attachment indicating "any person who divulges confidential taxpayer information ... is
guilty of a Class B misdemeanor with a fine not to exceed $7,500.)
h. Consideration to adopt Resolution No. 54-14 (attached) authorizing the Mayor to execute
a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 801 Lunt Avenue.
(The Law Offices of Rock Fusco & Connelly, LLC, on behalf of Horizon Front Line
Transportation (Applicant) is seeking a Cook County Class 6B Property Tax Exemption
for 801 Lunt Avenue.
(The Applicant intends on purchasing the building and utilizing it for their logistics
operation. The Applicant is currently located in Wood Dale and would be relocating their
entire operation to Elk Grove bringing forty-five jobs.
(The subject property consists of an approximately 41,600 square foot building that has
been 100% vacant since August of 2013.
(Prologis, the current owner of the building has spent approximately$110,000 over the
last several years to maintain the building in good condition. In addition,the Applicant has
allotted an additional approximately $114,425 to improve the building for their use.
(Planned improvements include the removal and replacement of the concrete apron on east
side of parking lot entrance and installation of a new concrete apron with curb per Village
code requirements; removal and replacement of the concrete apron on west side of truck
loading entrance and installation of a new concrete apron with curb per Village code
requirements; removal of the over growth of weeds and bushes in rear of building
encroaching on drainage ditch; installation of a new monument sign; installation of a new
metal canopy over main entrance; installation of a new fagade window and two new office
windows; removal of all outdated landscaping and planting of new landscaping and
ornamental trees per submitted elevation landscaping plan; installation of new metal beige
paneling over existing aggregate of the office area per submitted elevation plan; and
updated paint scheme per submitted elevation plan.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
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existing industry and increase employment opportunities. The eligibility requirements for
6B status are new construction, substantial renovation or buildings that have been vacant
for a period of time. This site qualifies as it involves occupation of an abandoned building
for less than twenty-four(24) months continuous vacancy with a purchase for value,
special circumstances and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years.The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25%of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
issuing a Letter of Receipt, is attached.)
i. Consideration to adopt Resolution No. 55-14 (attached) authorizing the Mayor to execute
a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 751 Pratt Boulevard.
(The Law Offices of Sarnoff& Baccash, on behalf of VK 751 Pratt LLC (Applicant), is
seeking a Cook County Class 6B Property Tax Exemption for 751 Pratt Boulevard.
(The subject property consists of an approximately 53,000 square foot building that has
been 100%vacant since July of 2014.
(The Applicant will be allotting approximately $700,000 to rehabilitate the building.
(Planned improvements include: install new facade element and signage (new entry
canopy clad in aluminum, new entry &wing wall clad in aluminum, new backlit
sign); new landscaping; sealcoat and restripe parking lot, replacement of front concrete
walks; remove tree on east side of building causing concrete to buckle; remove debris
behind building; interior demolition and renovation; installation of energy efficient
lighting.
(In addition, application will be conducting environmental remediation on the site.
(Application will also remove the existing on-street loading docks and reconstruct new on-
site loading docks should they secure a distribution and/or warehouse user. Should
application secure manufacturing operation, the existing on-street loading dock will
remain in place.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
occupation of an abandoned building for less than twenty-four (24) months continuous
vacancy with a purchase for value, special circumstances and significant rehabilitation.
(The assessment schedule is 10%of fair market value for ten years then 15% in the
eleventh year and 20% in the twelfth year. Industrial property is currently assessed at
25% of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
issuing a Letter of Receipt, is attached.)
j. Consideration to adopt Resolution No. 56-14 (attached) authorizing the Maintenance of
Streets and Highways by a Municipality under the Illinois Highway Code and
appropriating $1,242,000 from the Motor Fuel Tax Funds (MFT) for the 2015 Street
Maintenance Program.
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k. Consideration to adopt Resolution No. 57-14 authorizing the Mayor to execute a Joint
Agreement between the Illinois Department of Transportation (IDOT) and the Village of
Elk Grove Village and appropriate funds for construction engineering, construction match
and non-participating construction costs for the Lively Boulevard (Devon Avenue to
Thorndale Avenue) Project.
(Attached is a copy of the Joint Agreement for the Lively Boulevard (Devon Avenue to
Thorndale Avenue) project to be executed by and between the Illinois Department of
Transportation(IDOT) and the Village of Elk Grove Village.
(The Agreement provides funding for construction and construction engineering for the
proposed roadway reconstruction project.
(The total estimated construction and construction engineering cost for the project is
$3,508,481.
(A resolution appropriating funds for the full construction engineering,the 20 percent
construction match and all non-participating construction costs($1,037,113 total) must be
adopted by the Village as a function of the execution of this Agreement.
(A report from the Director of Public Works, recommending approval, is attached.)
I. Consideration to adopt Resolution No. 58-14 (attached) authorizing the adoption of the
Cook County Multi-Jurisdictional Hazard Mitigation Plan.
(The Village has completed and submitted its local annex to the Cook County Multi-
jurisdictional Hazard Mitigation Plan. Approval of this plan is required for the Village to
be eligible for grant opportunities that help protect the community from natural disasters,
or assist the Village after a natural disaster occurs in the event that a Presidential
Declaration has not been made.
(A report from the Fire Chief, recommending approval, is attached.)
m. Consideration to adopt Resolution No. 59-14 (attached) authorizing the Mayor to execute
a Memorandum of Understanding between the County of Cook and Jurisdiction Village
of Elk Grove Village.
(This Memorandum of Understanding outlines how Elk Grove Village can request and
receive emergency equipment from the Cook County Department of Homeland Security
and Emergency Management and describes each party's responsibilities and liabilities for
said equipment.
(A report from the Fire Chief, recommending approval, is attached.)
n. Consideration to adopt Resolution No. 60-14 (attached) authorizing the Mayor to execute
a Memorandum of Understanding between the American Red Cross and the Village of Elk
Grove Village.
(This Memorandum of Understanding outlines a "broad framework" for cooperation
between the Village and the American Red Cross in preparing for and responding to
disaster situations at all levels and assisting emergency response efforts,when necessary.
(It also addresses cooperation between the parties to provide assistance and support
services to victims of major emergencies or disasters as well as emergency responders,
and to coordinate emergency preparedness activities where practical and beneficial.
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(A report from the Fire Chief, recommending approval, is attached.)
o. Consideration to adopt Ordinance No. 3399 (attached) authorizing the Mayor and Village
Clerk to execute an Addendum to the Mutual.Aid Box Alarm System Agreement.
(This contract Addendum is required of all participating MABAS Departments and
Districts to bring MABAS member agencies into compliance with the FEMA Recovery
Policy (RP5923.6) reference reimbursement claims for disaster mobilization associated
with federal requirements of the Stafford Act.
(The documents are designed to establish guidelines for reimbursement associated with
mutual aid assistance rendered to significant incidents, those being greater than eight
hours in duration.
(It is not the intent to begin the practice of charging for daily mutual aid assistance for
routine incidents.
(A report from the Fire Chief, recommending approval, is attached.)
p. Consideration of the following:
• To adopt Ordinance No. 3400 (attached) authorizing the Levy and Collection of
Taxes for the Corporate and Municipal purposes of the Village of Elk Grove
Village for the Fiscal Year beginning May 1, 2015 and ending April 30, 2016;
• To adopt Ordinance 3401 (attached) abating a portion of the 2014 Property Taxes
Levied for certain taxable General Obligation Bonds, Series 2010, of the Village of
Elk Grove Village; and
• To adopt Ordinance 3402 (attached) abating a portion of the 2014 Property Taxes
Levied for certain taxable General Obligation Bonds, Series 2013, of the Village of
Elk Grove Village.
(This will be the eighth consecutive year that the Village Board is holding the line on
property taxes.
(The Library request is up $30,113 or .63% from last year.
(The 2014 Property Tax Ordinance is in the amount$23,759,972 including the Elk Grove
Library. Ordinances abating $2,454,720 are included, thus reducing the net levy to
$21,305,702.
(The Tax Levy Ordinance must be approved by the Mayor& Board of Trustees and filed
by the Village Clerk with the County Clerks of Cook and DuPage Counties on or before
the last Tuesday in December in accordance with State Statutes.)
q. Consideration to adopt Ordinance No. 3403 (attached) amending the Position
Classification and Salary Plan of the Village Code of the Village of Elk Grove Village.
7. REGULAR AGENDA
8.CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri
9.JUDICIARY,PLANNING AND ZONING COMMITTEE-Trustee Lissner
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10.PERSONNEL COMMITTEE-Trustee Franke
11. RECYCLING &WASTE COMMITTEE -Trustee Feichter
12.INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
13. CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
14.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15.YOUTH COMMITTEE-Trustee Franke
16.PARADE COMMITTEE-Trustee Czarnik
17.HEALTH &COMMUNITY SERVICES -Trustee Czarnik
18. LIQUOR COMMISSION- Mayor Johnson
19.SPECIAL EVENTS COMMITTEE- Mayor Johnson
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21.AIRPORT UPDATE
22. PLAN COMMISSION -Village Manager Rummel
a. PC Docket 14-4 - Public Hearing to consider a petition for a Special Use Permit to permit
the operation of an automotive repair shop in an I-1 Industrial Zoning District on property
located at 101 Kelly Street, Unit B. (PH 12-10-2014)
23.ZONING BOARD OF APPEALS -Village Manager Rummel
24.REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
26.UNFINISHED BUSINESS
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27.NEW BUSINESS
28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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