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HomeMy WebLinkAboutAGENDA - 02/10/2015 - VILLAGE BOARD AGENDA �v���ovE v�tt9c� R> 9� 2 FrCFPT1ONAl.Co M�J AGENDA REGULAR VILLAGE BOARD MEETING February 10, 2015 7:00 PM 1.CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Timothy Manwell, Lutheran Church of the Holy Spirit) 3.APPROVAL OF MINUTES OF January 27, 2015 4.MAYOR&BOARD OF TRUSTEES' REPORT 5.ACCOUNTS PAYABLE WARRANT: January 31, 2015 $698,167.08 February 10, 2015 $400,137.60 6.CONSENT AGENDA a. Consideration of a request from WINGS, 1265 Oakton Street, to waive permit fees in the amount of$200 to construct an interior donation room. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration to award a professional service contract to the lowest responsive and responsible bidder Suburban General Construction, Inc. of LaGrange Park, IT, for the Watermain Improvements - Crest Avenue and Wisconsin Lane Project in the amount of $687,547 from the Water& Sewer Fund. (On Tuesday, January 27, 2015, the Village opened sealed bids for the Watermain Improvements - Crest Avenue and Wisconsin Lane project. A total of eleven (11) contractors obtained contract documents, with ten (10) submitting bids on the project. (The lowest responsive and responsible bidder was Suburban General Construction, Inc. from LaGrange Park, IL in the amount of$687,547. (Adequate funds are budgeted and available in the Water& Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) Page 1 of 8 c. Consideration to reject the bid for a professional service contract for Turf and Landscape Bed Maintenance - Residential from the lowest responsive and responsible bidder Beaty Landscape Management in the amount of$206,523.00. (On Tuesday, January 27, 2015, the Village opened sealed bids for the Turf and Landscape Bed Maintenance - Residential contract. A total of three (3) contractors obtained contract documents, with one (1) submitting a bid. (The only responsive bidder was Beaty Landscape Management from Brookfield, IL in the amount of$206,523.00. (The bid amount for monthly landscape bed maintenance increased 100 percent from previous contracts. (The contract document will be modified to clarify the monthly maintenance requirements and the contract will be rebid. (A report from the Director of Public Works, recommending approval, is attached.) d. Consideration to award a contract for furnishing Hot-Mix Asphalt Materials with Arrow Road Construction Company of Mount Prospect, IL for the 2015 MFT Hot-Mix Asphalt Material Purchase Contract in the amount of$81,475 from the Motor Fuel Tax Fund and the Water& Sewer Fund. (On Tuesday, January 27, 2015, the Village opened sealed bids for the 2015 MFT Hot- Mix Asphalt Material Purchase Contract. Three (3) vendors obtained bid documents and two (2) submitted bids. (This contract provides asphalt materials used by the Department of Public Works for residential and business park street patching operations. (The lowest responsive and responsible bid adjusted for mileage cost was received from Arrow Road Construction Company of Mount Prospect, IL. This bid is approximately two (2) percent higher than the Engineer's Estimate of$80,000. (This contractor has previously supplied asphalt materials to the Village and has successfully completed several projects for the Village including last year's MFT program. (It is recommended that a contract for the 2015 Hot-Mix Asphalt Material Purchase Contract be awarded to Arrow Road Construction Company in the amount not to exceed $81,475. (Sufficient funds for this contract are allocated in the FY 2016 budget through the Motor Fuel Tax (MFT) Fund and the Water& Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) e. Consideration to award a professional service contract with Arrow Road Construction Company of Mount Prospect, IL for the 2015 MFT Hot-Mix Asphalt Resurfacing Contract in the amount of$910,740.70 from the Motor Fuel Tax Fund. (On Tuesday, January 27, 2015, the Village opened sealed bids for the 2015 MFT Hot- Mix Asphalt Resurfacing Contract. Three (3) contractors obtained bid documents and two (2) submitted bids. (This contract provides milling, patching, and asphalt resurfacing on 4.7 miles of Village Page 2 of 8 streets. (The lowest responsive and responsible bid was received from Arrow Road Construction Company of Mount Prospect, IL. This bid is approximately 4.10 percent lower than the Engineer's Estimate of$957,640. (This contractor has completed several projects for the Village including last year's MFT program. (It is recommended that a contract for the 2015 Hot-Mix Asphalt Resurfacing Contract be awarded to Arrow Road Construction Company in the amount not to exceed $910,740.70. (Sufficient funds for this contract are allocated in the FY 2016 budget through the Motor Fuel Tax (MFT) Fund. (A report from the Director of Public Works, recommending approval, is attached.) f. Consideration to award a professional service contract with A Lamp Concrete Contractors, Inc. of Schaumburg, IL for the 2015 Village-Wide Concrete Replacement Program in the amount of$467,258. (On Tuesday, January 27, 2015, the Village opened sealed bids for the 2015 Village-Wide Concrete Replacement Contract. Nine (9) contractors obtained bid documents and five (5) submitted bids. (This contract provides for rehabilitating concrete sidewalk and curbs along miscellaneous Village roadways as part of the street resurfacing program, and restores concrete items disturbed in sewer and watermain repairs. (The lowest responsive and responsible bid was received from A Lamp Concrete Contractors, Inc. of Schaumburg, IL. (This bid is approximately 18.17 percent higher than the Engineer's Estimate. (This contractor satisfactorily completed similar concrete construction projects for various municipalities in the past. (It is recommended that a contract for the 2015 Village-wide Concrete Replacement Contract be awarded to A Lamp Concrete Contractors, Inc., in the amount not to exceed $467,258. (Sufficient funds for this contract are allocated in the FY 2016 budget through the Motor Fuel Tax (MFT) Fund, and the Water& Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) g. Consideration to award a contract to Water Well Solutions Illinois Division, LLC of Elburn. IL to rebuild and install deep well components for Emergency Well 14 in the amount of$59,959 from the Water& Sewer Fund. (Water Well Solutions Illinois Division, LLC of Elburn, IL was the lowest responsive and responsible bidder to furnish and install deep well components for Emergency Well 14 in August of 2013. (When the well was operated the month after the well components were installed and tested, the well went into a "fail" condition. Attempts to restart resulted in the same failure condition. Water Well Solutions removed the well equipment to determine what the cause of the failure was. (After assessing the conditions of the various components, it was determined that the motor had failed. The motor was sent to the manufacturer to attempt to determine what Page 3 of 8 failed in the motor. It appears that the motor failure was caused by an imbalance in the 2300 volt power being delivered to the motor. The motor may be rebuilt and the well components reinstalled. Additional electrical protections to avoid similar damage will need to be installed by a separate contractor. (Water Well Solutions has satisfactorily completed several well projects for the Village. (Adequate funds for the project are available for transfer in the Water& Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) h. Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Orange Crush, LLC of Hillside, IL for the Biesterfield Road and Gibson Drive Rehabilitation Project in the amount of$1,194,000 from the Capital Projects Fund. (On Tuesday, January 27, 2015, the Village opened scaled bids for the Biesterfield Road and Gibson Drive Rehabilitation project. A total of six (6) contractors obtained bid documents, with four (4) submitting bids. (The project will provide pavement removal and replacement, curb and gutter removal and replacement, sidewalk removal and replacement, and landscape restoration. (Orange Crush LLC meets the requirements and has satisfactorily completed several projects for the Village in the past. (The bid for this project is 10.4% below the Engineer's Estimate. (This project was awarded a grant from the Illinois Department of Commerce and Economic Opportunity in the amount of$200,000. (A report from the Director of Public Works, recommending approval, is attached.) i. Consideration to award a purchase contract to Advanced Communications, Inc. of Michigan City, IN for upgrades to emergency operations digital technology in an amount not to exceed $120,000 from the Emergency Management Fund. (Advanced Communications was the most responsive and responsible provider and installer of the Village's emergency operations and security technology as part of the Administration & Public Safety Complex construction project. (Advanced Communications performed exceptional work as part of that project, and has continued to provide exceptional support to the system for the past six years. (The Village is seeking to upgrade various components of the existing emergency operations and security technology system, and as such solicited input from a couple providers. (It was the consensus of the Fire, Police, Public Works, and Administration staff that the approach and understanding of the existing system, as well as their familiarity of the existing infrastructure, set Advanced Communications apart. (Adequate funds are available in the Emergency Management Fund for this project.) j. Consideration to adopt Resolution No. 5-15 (attached) authorizing the Mayor to execute an agreement to continue participation in the Northern Illinois Municipal Electric Cooperative (NIMEC) and authorizing the Village Manager to approve a contract with the lowest cost electricity provider. Page 4 of 8 (The Village joined the Northern Illinois Municipal Electric Cooperative (NIMEC) in2006 to jointly purchase electricity from a third-party vendor in response to the deregulation of this industry in the State of Illinois. (NIMEC is preparing to seek competitive pricing in February or March 2015 for electrical purchase at these locations. (Similar to previous years, the Village is required to accept the market-price bid by the end of the business day. (A report from the Director of Public Works, recommending approval, is attached.) k. Consideration to adopt Resolution No. 6-15 (attached)authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 41 South Lively Blvd. (The Law Offices of Sarnoff& Baccash is requesting a Cook County Class 6B Property Tax Exemption for their client Carlee R. Petelle Living Trust(Applicant)for property located at 41 South Lively Boulevard. (The Applicant owns the property and intends to lease it to Midwest Siding Supply, Inc. (Midwest will use the building for its operation consisting of distribution and warehousing of siding and windows. (The subject property consists of an approximately 20,000 square foot building. (Midwest plans to improve the building and property consisting of, installation of a new 2-sided internally illuminated monument sign, install new glass double door entryway, install awning and lights over new entryway, install brick pavers at new entrance, install new asphalt drive per Village code, reconstruct dock apron per Village code, clean and repaint north side of building, install new internally illuminated sign on north wall per Village code, re-stripe parking lot, install new landscaping, remove concrete on east side of building and replace with new landscaping, and construct new 900 square foot showroom. (Midwest stipulates in their application packet that this location will employ five (5) people and generate sales tax for the Village. (The goal of Class 6B is to attract new industry, stimulate expansion and retention of existing industry and increase employment opportunities. The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves occupation of an abandoned building for more than twenty-four(24) months continuous vacancy without a purchase for value, special circumstances and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25%of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending issuing a Letter of Receipt, is attached.) Page 5 of 8 I. Consideration to adopt Ordinance No. 3406 amending the Elk Grove Village Code by designating the License Review Commission as the authority to conduct certain License Appeal Hearings. (Ordinance No. 3398 repealed provisions which previously established the Health and Community Services Advisory Committee. (This Ordinance designates the License Review Commission as the successor hearing body for appeals concerning food service establishments, retail food store establishments and appeals concerning the revocation of dog or cat owner licenses.) m. Consideration to adopt Ordinance No. 3407 (attached) authorizing the Mayor and Village Clerk to execute a Real Estate Sales Contract between the Village of Elk Grove Village and Hoogland Partners, LLC for property at 321 Bond Street. (In 2007, the Village acquired a 1.9 acre parcel at 321 Bond Street for the purpose of operating a temporary Police Station until the completion of the Administration & Public Safety Complex. (Following its use as a temporary Police Station, the Village loaned the property to the Elk Grove Park District while they completed construction of a new maintenance facility. (There are no foreseeable needs for the utilization of this property for municipal purposes. (The Village has conducted negotiations with several parties and has received an offer to purchase the property for an amount equal to the fair market value of the property.) 7.REGULAR AGENDA a. Consideration to grant special permission authorizing outdoor seating at Buffalo Wild Wings located at 944 Elk Grove Town Center in conjunction with the seating plan approved by the Community Development Department. (Buffalo Wild Wings submitted a request to the Village seeking approval for seasonal outdoor dining. They propose to have two (2) outdoor dining patios that will provide ninety four(94) additional seats. (The Village has authorized similar requests for food establishments provided that there are no detrimental effects on the area. (Buffalo Wild Wings has agreed to maintain the area with respect to cleanliness and trash. (A report from the Director of Community Development, recommending approval, is attached.) 8.CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri 9.JUDICIARY, PLANNING AND ZONING COMMITTEE- Trustee Lissner 10. PERSONNEL COMMITTEE -Trustee Franke 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter Page 6 of 8 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Railroad Crossings 15. YOUTH COMMITTEE -Trustee Franke 16. PARADE COMMITTEE -Trustee Czarnik 17. HEALTH &COMMUNITY SERVICES-Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19.SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID-SUMMER CLASSICS CONCERT UPDATE - Mayor Johnson 21.AIRPORT UPDATE 22. PLAN COMMISSION -Village Manager Rummel 23. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 15-1 - Public Hearing to consider a petition for a variation as it pertains to permitted locations for fences in residential zoning districts on property located at 212 Brighton Road. (PH 2-5-2015) 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS Page 7 of 8 28. PUBLIC COMMENT 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 8 of 8