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Home My WebLink AboutAGENDA - 02/24/2015 - VILLAGE BOARD AGENDA v�GROV E VILL9C r vporl ,AL coo AGENDA REGULAR VILLAGE BOARD MEETING February 24, 2015 7:00 PM 1. CALL TO ORDER 2.PLEDGE OF ALLEGIANCE INVOCATION (Pastor Cerna Castro Rand, Prince of Peace United Methodist Church) 3.APPROVAL OF MINUTES OF February 10, 2015 4.MAYOR&BOARD OF TRUSTEES' REPORT 5.ACCOUNTS PAYABLE WARRANT: February 24, 2015 $1,020,403.18 6. CONSENT AGENDA a. Consideration to award a sole source purchase contract to Motorola Solutions, Inc. of Schaumburg, IL for the purchase of five (5) digital radios in the amount of $24,143.25 from the Emergency Management Fund. (Motorola Solutions, Inc. is the sole provider of the APX 6000 digital radio on the STARCOM (Motorola) state-wide radio system. (The Motorola APX 6000 radio allows police supervisors the ability to communicate with N WCDS, Village Departments and state/regional agencies as part of the Statewide Communications Interoperability Plan. (These radios will be utilized for daily police operations, including Incident Command and special events. (Adequate funds are budgeted and available in the Emergency Management Fund. (A report from the Deputy Chief of Police, recommending approval, is attached.) b. Consideration to award a contract with Fleck's Landscaping, Inc. of Wheeling, IL for the Turf and Landscape Bed Maintenance— Business Park Contract in the amount of$80,005 from the Industrial/Commercial Revitalization Fund. (On Tuesday, February 10, 2015, the Village opened sealed bids for the 2015 Turf and Landscape Bed Maintenance—Business Park contract. Three (3) contractors obtained bid documents and submitted bids. Pagel of 5 (The contract provides for turf mowing, landscape bed maintenance, fertilizing services, and irrigation system maintenance. (The initial term of the contract is from March 1, 2015 through February 28, 2016 with the option for four (4) annual renewals in one-year increments through February 28, 2020. (The lowest responsive and responsible bid as corrected was received from Fleck's Landscaping, Inc., of Wheeling, IL in the amount of$80,005. (Funds for the project have been allocated in the Industrial/Commercial Revitalization Fund. (A report from the Director of Public Works, recommending approval, is attached.) c. Consideration to award a contract with Sebert Landscaping of Elk Grove Village, IL for the Turf and Landscape Bed Maintenance—Residential Area contract in the amount of$156,376 from the Land & Forestry and Residential Enhancement Funds. (On Tuesday, February 17,2015,the Village opened seated bids for the 2015 Turf and Landscape Bed Maintenance—Residential Area contract. Four(4) contractors obtained and submitted bid documents. (The contract provides for turf mowing, landscape bed maintenance, fertilizing services, irrigation system maintenance and perennial plantings. (The initial term of the contract is from March 1, 2015 through February 28, 2016 with the option for four (4) annual renewals in one-year increments through February 28, 2020. (The lowest responsive and responsible bid was received from Sebert Landscaping from Elk Grove Village, IL in the amount of$156,376. (Funds for the project have been allocated in the Land & Forestry and Residential Enhancement Funds. (A report from the Director of Public Works, recommending approval, is attached.) d. Consideration to award a professional service contract to the lowest responsive and responsible bidder Michels Pipe Services, a division of Michels Corporation, Inc. of Brownsville, WI for Business Park Basin 18 CIPP (Cured In Place Pipe) Sanitary Sewer Rehabilitation in the amount of$950,234.50 from the Water/Sewer Fund. (On Tuesday, February 10,12015, the Village opened sealed bids for the Business Park CIPP Sanitary Sewer Rehabilitation Project. A total of six(6) contractors obtained contract documents, with five (5) submitting bids on the project. (The lowest responsive and responsible bid was received from Michels Pipe Services, a division of Michels Corporation, of Brownsville, WI in the amount of$950,234.50. (The project includes the installation of 33,012 feet of CIPP Liner 8 inch, 10 inch, 12 inch, and 15 inch sanitary sewer mains, the cleaning, preparation and collateral work necessary to complete the project. (Adequate funds are available in the Water/Sewer Fund Account 501-3303-481-8504. (A report from the Director of Public Works, recommending approval, is attached.) e. Consideration to concur with prior authorization to award a construction contract for the installation of 3 residential street lights in the amount of$21,478 to Lyons & Pinner Page 2 of 5 Electric Companies. (Lyons & Pinner is the lighting maintenance contractor for street light maintenance and repair in the Village. (This installation will address locations that were not included in the prior residential street light upgrade. (The decorative light poles will match existing light poles in residential areas.) f. Consideration to adopt Ordinance No. 3408 (attached) granting a variation of Section 3- 7:1)(3) of the Zoning Ordinance of the Village of Elk Grove Village to permit the construction of a six foot(6) high fence extending approximately thirteen feet(13') beyond a line extended from the nearest front corner of the principal structure on the adjacent single-family residential lot for property located at 212 Brighton Road. (The Mayor and Board of Trustees concurred with the findings of the Zoning Board of Appeals that sufficient hardship exists to justify granting the variation. (This item was previously discussed at the February 10, 2015 Village Board meeting and currently appears under Unfinished Business.) g. Consideration to adopt Ordinance 3409 (attached) amending Sections 4-7-4-C and 4-7-4- D of the Elk Grove Village Code as they relate to smoking at public events. (This ordinance amends Section 4-7-4-C of the Village Code to prohibit smoking in all Rotary Fest/Carnival areas, unless the Rotary Club determines that smoking will be permitted in certain limited and designated areas. (This ordinance also amends Section 4-7-4-D of the Village Code to specify that the Unity Within the Community Mid-Summer Classics Concert Series is included in the prohibition on smoking at any Village sponsored event.) 7. REGULAR AGENDA a. Consideration of a sign variation, per Village Code Section 8-4-3-1 (A), for two monument signs at the Cypress Place Apartments located at 916 Lincoln Square. (A variation is necessary to allow two monument signs in the residential zoning district. (The proposed identification signs will total thirty eight (38) square feet of total sign area. (A report from the Director of Community Development, recommending approval, is attached.) 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri 9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE -Trustee Franke Page 3 of 5 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13.CABLE TELEVISION COMMITTEE- Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - BUSINESS LEADERS FORUM - Trustees Lissner/Petri a. Railroad Crossings 15.YOUTH COMMITTEE -Trustee Franke 16. PARADE COMMITTEE -Trustee Czarnik 17. HEALTH &COMMUNITY SERVICES -Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21.AIRPORT UPDATE 22. PLAN COMMISSION -Village Manager Rummel 23.ZONING BOARD OF APPEALS-Village Manager Rummel 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents granting a variation of Section 3-7:D(3) of the Zoning Ordinance to permit the construction of a fence on the property located at 212 Brighton Road. Page 4 of 5 27. NEW BUSINESS 28.PUBLIC COMMENT 29.ADJOURNMENT in compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 5 of 5 �GgOV E V/l� sv1' gCtt' A �9eexC�'PfI0YA1.LD��r� ADDENDUM REGULAR VILLAGE BOARD MEETING February 24, 2015 7:00 PM 6. CONSENT AGENDA It. Consideration to adopt Resolution No. 7-15 (attached) authorizing the Mayor and Village Clerk to execute a Farmer's Market License Agreement between the Village of Elk Grove Village and Elk Grove Farmer's Market, NFP. (The two-year agreement allows for a Farmer's Market to be held in the parking lot of the Municipal Complex on Saturdays from June through October 2016.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1