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HomeMy WebLinkAboutVILLAGE BOARD - 02/10/2015 - VILLAGE BOARD MINUTES vGROV E V�Clgc. LFPTifIYAL LU�t MINUTES REGULAR VILLAGE BOARD MEETING February 10, 2015 1. CALL TO ORDER- 7:25 p.m. Present: Mayor Craig B. Johnson,Trustees Nancy J. Czarnik, Jeffrey C. Franke, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Christine K. Prochno A Quorum was present Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker and Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE INVOCATION - Pastor Timothy Manwell, Lutheran Church of the Holy Spirit 3.APPROVAL OF MINUTES OF January 27, 2015 - Motion to approve the Minutes of the Regular Village Board Meeting held on January 27, 2015 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR& BOARD OF TRUSTEES' REPORT - Mayor Johnson announced Buffalo Wild Wings will be opening in the Elk Grove Town Center where Crazy Buffet was located. They plan on opening in August. The Mayor is hoping they will consider opening in July in time for the concert series. Coffee with the Village Board was held on February 7, 2015. There was a very large turnout and there were some very good conversations. The next Coffee with the Village Board will take place the first Saturday in May. On January 29, 2015 SOC (Suburban O'Hare Commission) hosted a meeting. Mayors from communities outside of SOC, the FAIR Coalition from Chicago, State Representative Marty Moylan and the Chief of Staff from Senator Kotowski's office attended the meeting. Towns outside of SOC in attendance were Franklin Park, Mount Prospect, Norridge, Park Ridge and Schaumburg. Everyone was in agreement that they all have to work together on a solution to minimize the impact of the expanded airport. On Thursday, February 12, 2015 at 7:00 p.m. Representative Moylan is hosting a gathering at the Park Ridge Village Hall where people can express their concerns and ask questions about the airport. Mayor Johnson will be giving a presentation that evening. SOC is planning to hire technical experts by the end of the month to help work out a game plan to work with the City of Chicago to resolve some of the issues caused by O'Hare expansion. Mayor Johnson asked Police Chief Schmidt and Sergeant Dan Burke to join him at the podium. Chief Schmidt explained that the Elk Grove Village Police Department enrolls each Sergeant to the Northwestern University School of Police Staff and Command. The School of Police Staff and Command is an intensive ten week leadership program which covers budgeting, contemporary policing, decision making and problem solving, employee relations, leadership and management, organizational behavior and planning and policies. While attending the program, each class elects a board to handle class matters and organize a fundraiser and the class graduation. Sergeant Burke was elected President of the board by his classmates. The Northwestern Center for Public Safety was founded by Franklin M. Kreml and each class selects one member to receive the Franklin M. Kreml Leadership Award. The award was established in 1984 to recognize and encourage the high ethical Pagel of 5 and professional values and dedication to public service. Sergeant Burke was recognized by his peers in being awarded the Franklin M. Kreml Leadership Award. This is the first time that a Sergeant from Elk Grove Village has been both the class board President and received the Kreml Award. Sergeant Burke introduced his family, thanked the Mayor and Board for the opportunity to attend the school, thanked his wife and daughter for their support and thanked his mentors from the Police Department. Sergeant Burke stated it was very humbling and an honor to receive the Kreml Award. Mayor Johnson stated how proud the Village is of Sergeant Burke and commended him on his leadership abilities. Trustee Franke announced there will be a CERT (Community Emergency Response Team) class starting on April 7, 2015. The class runs for three weeks. The last session will be a disaster simulation. Applications are available on the Village website. Mayor Johnson complimented the Public Works Department on doing a great job plowing during the recent snowstorm. The storm was the fifth worst blizzard in the history of the area. Mayor Johnson thanked all Village staff for doing a great job. Trustee Franke added the streets the Village maintains were wonderful but streets maintained by the County or State were terrible. Mayor Johnson asked residents to please shovel their sidewalks. Trustee Prochno asked residents to consider shoveling out fire hydrants and sewer grates. The Mayor stated the Village may consider putting markers back on the fire hydrants. Trustee Petri stated there will be a 60th Anniversary meeting on Tuesday, February 17, 2015 at 6:00 p.m. in Room E. The Village's 60th Anniversary is July 17, 2016. Trustee Czarnik announced the Frank J. Czarnik Memorial Scholarship applications are available at Elk Grove High School, Conant High School, St. Viator's High School, the Elk Grove Park District and St. Julian Church. Six one thousand dollar scholarships will be awarded. Applications are due April 24, 201S and recipients will be announced in May. Trustee Feichter stated the proposed Bike Plan is posted on the Village website for review. Public comment about the Plan will be accepted through February 15, 2015. Mayor Johnson stated the Plan will be discussed at the next Committee of the Whole meeting and then hopefully the Plan will be formally adopted by the Board in March. Trustee Feichter and Mayor Johnson thanked Assistant Village Manager, Maggie Jablonski, for all the hard work she put into the Bike Plan. Trustee Prochno stated the Elk Grove Lioness Club will be awarding two one thousand dollar Betty Erickson Memorial Scholarships this year. Applications are available at Elk Grove High School, Conant High School, St. Viator High School or by contacting Trustee Prochno. Applications are due April 1, 2015 and recipients will be notified by May 1, 2015. Applications are being accepted for the Elk Grove Rotary Club scholarships. The Elk Grove Rotary Club will be awarding fourteen thousand dollars in scholarships to graduating students from Elk Grove High School, Conant High School and St. Viator High School. Applications are available on the Rotary website and are due by February 20, 2015. Free tax services are being offered to all taxpayers, with special attention to those age sixty and older or with moderate to low income by AARP Tax Aide at the Sheila Ray Adult Center. Services will be provided by appointment on Wednesdays and Fridays from February 4, 2015 through April 10, 2015. The Kenneth Young Center will be hosting its first volunteer recruitment event on February 25, 2015 from 5:30 p.m. to 7:30 p.m.at Belvedere Banquets. Trustee Prochno wished Happy Birthday to Trustee Lissner, Trustee Feichter and Mayor Johnson who all celebrated their birthdays last week. Page 2 of 5 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the January 31, 2015 Accounts Payable Warrant in the amount of $698,167.08. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the February 10,2015 Accounts Payable Warrant in the amount of$400,137.60. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from WINGS, 1265 Oakton Street, to waive permit fees in the amount of$200 to construct an interior donation room. b. Authorization to award a professional service contract to the lowest responsive and responsible bidder Suburban General Construction, Inc. of LaGrange Park, IL for the Watermain Improvements - Crest Avenue and Wisconsin Lane Project in the amount of $687,547 from the Water& Sewer Fund. c. Authorization to reject the bid for a professional service contract for Turf and Landscape Bed Maintenance -Residential from the lowest responsive and responsible bidder Beary Landscape Management in the amount of$206,523.00. d. Authorization to award a contract for furnishing Hot-Mix Asphalt Materials with Arrow Road Construction Company of Mount Prospect, IL for the 2015 MFT Hot-Mix Asphalt Material Purchase Contract in the amount of$81,475 from the Motor Fuel Tax Fund and the Water& Sewer Fund. e. Authorization to award a professional service contract with Arrow Road Construction Company of Mount Prospect, IL for the 2015 MFT Hot-Mix Asphalt Resurfacing Contract in the amount of$910,740.70 from the Motor Fuel Tax Fund. f. Authorization to award a professional service contract with A Lamp Concrete Contractors, Inc. of Schaumburg, IL for the 2015 Village-Wide Concrete Replacement Program in the amount of$467,258. g. Consideration to award a contract to Water Well Solutions Illinois Division, LLC of Elburn, IL to rebuild and install deep well components for Emergency Well 14 in the amount of$59,959 from the Water& Sewer Fund. h. Authorization of a request to award a construction contract to the lowest responsive and responsible bidder Orange Crush, LLC of Hillside, IL for the Biesterfield Road and Gibson Drive Rehabilitation Project in the amount of$1,194,000 from the Capital Projects Fund. i. Authorization to award a purchase contract to Advanced Communications, Inc. of Michigan City, IN for upgrades to emergency operations digital technology in an amount not to exceed $120,000 from the Emergency Management Fund. j. Adopt Resolution No. 5-15 entitled "A RESOLUTION AUTHORIZING THE CONTINUED PARTICIPATION IN THE NORTHERN ILLINOIS MUNICIPAL ELECTRIC COOPERATIVE (NIMEC) AND AUTHORIZING THE VILLAGE MANAGER TO APPROVE A CONTRACT WITH THE LOWEST COST ELECTRICITY PROVIDER" k. Adopt Resolution No. 6-15 entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 41 LIVELY BOULEVARD, ELK GROVE VILLAGE, ILLINOIS" Page 3 of 5 I. Adopt Ordinance No. 3406 entitled "AN ORDINANCE AMENDING SECTIONS 3-5A- 2-F AND 6-5-4-F OF TH EELK GROVE VILLAGE CODE BY DESIGNATING THE LICENSE REVIEW COMMISSION AS THE AUTHORITY TO CONDUCT CERTAIN LICENSE APPEAL HEARINGS" m. Adopt Ordinance No. 3407 entitled "AN ORDINANCE AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A REAL ESTATE SALES CONTRACT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND HOOGLAND PARTNERS, LLC (321 BOND STREET)" Mayor Johnson asked if there were any questions or comments about the Consent Agenda. No comment. Motion to approve Consent Agenda items"a.through m:' Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA a. Authorization to grant special permission authorizing outdoor seating at Buffalo Wild Wings located at 944 Elk Grove Town Center in conjunction with the seating plan approved by the Community Development Department. Motion to grant special permission authorizing outdoor seating at Buffalo Wild Wings located at 944 Elk Grove Town Center. Moved by Trustee Czarnik Seconded by Trustee Petri AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 8.CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri- No Report 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- No Report 10. PERSONNEL COMMITTEE - Trustee Franke- No Report 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter-There was 956 pounds of unwanted Christmas lights and cords recycled on January 15, 2015. The last day to turn in the unwanted lights and cords for recycling is March 31, 2015. Trustee Feichter confirmed with Waste Management that Styrofoam products should be put in the garbage, they are not recyclable. Plastic grocery bags should also be put in the garbage or brought back to the store, they cannot be recycled. The Waste Management website stated that 69% of plastic water bottles are not recycled. Everyone should be conscientious about recycling water bottles. Trustee Prochno asked whether pizza boxes should be recycled. Pizza boxes should not be recycled because they have food and grease on them. 12. INFORMATION COMMITTEE - Trustee Prochno - The Elk Grove Journal &Topics and the Daily Herald provide great coverage of things happening in the Village. The Elk Grove .Journal recently came out with a new publication, Elk Grove Business Journal,which highlights the Village Industrial Park. The publication will be provided on a monthly basis. 13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri - No Report 14.INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri The Commission is going to be reorganizing in order to get more Village business representatives involved. Trustee Petri and Trustee Lissner are planning a meeting for some time in March. Legacy members and business representatives will be invited to attend. The meeting is tentatively going to be a lunch time meeting at Shelby Campbell's. The Mayor,Village Manager and staff members will also be invited to attend. 15.YOUTH COMMITTEE- Trustee Franke- Youth Committee scholarship application forms are available on the Village website and at the high schools. There are going to be three one thousand dollar scholarships awarded. Applications are due by May 1, 2015 and the recipients will be notified by May 30, 2015. 16. PARADE COMMITTEE -Trustee Czarnik- The theme for the 2015 annual Hometown Parade is Mardi Gras. The parade will take place on Saturday, June 20, 2015 at 5:00 p.m. Page 4 of 5 The Grand Marshals for the parade are Tom, Larry and Kevin Walter. The next meeting of the Parade Committee is Monday, March 1, 2015 at 5:30 p.m. 17. HEALTH & COMMUNITY SERVICES - Trustee Czarnik- "The Caring Place" is the official name of the Community Respite Program. The program takes place on Mondays, Wednesdays and Fridays from 9:30 a.m. to 3:30 p.m. at Christus Victor Church. The program is organized and supervised by trained and caring staff. Acknowledge a good deed by nominating someone for the Community Spirit Award. Forms are available on the Village website, at Village Hall, the Library and the Pavilion. 18. LIQUOR COMMISSION - Mayor Johnson stated there was a recent news article about various video gaming facilities. The Village currently has fourteen video gaming locations. Since they have been open there have not been any police issues at any of the locations. The Village should receive approximately one hundred fifty thousand dollars in revenue this year from the video gaming. That revenue is used for the concert series and other community events. 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is the Memorial Day Observation which will be held indoors at the Pavilion on May 25, 2015. 20. MID-SUMMER CLASSICS CONCERT UPDATE - Mayor Johnson - The concerts will be starting in five months. 21.AIRPORT UPDATE -An update was given under the Mayor's Report. 22. PLAN COMMISSION - Village Manager Rummel - No Report 23. ZONING BOARD OF APPEALS - Village Manager Rummel - A Public Hearing was held before the Zoning Board of Appeals for a fence at 212 Brighton Road. The homeowners are seeking to install a six foot high white vinyl fence that will extend thirteen feet past the neighboring front yard line on a corner lot. The Zoning Board recommended unanimous approval of the fence variation. The homeowner was present in the audience. There were no questions or comments from the Village Board. Motion to direct the Village Attorney to prepare the necessary documents for a fence variation on the property located at 212 Brighton Road. Moved by Trustee Lissner Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Mayor Johnson advised the Petitioner that the variation will be formally approved at the next Village Board meeting. Work can begin once the necessary permits are obtained. Mayor Johnson explained to the public the process and steps taken for a zoning variation request prior to the variation coming before the Village Board. 24.REPORT FROM VILLAGE MANAGER- No Report 25. REPORT FROM VILLAGE CLERK- No Report. Mayor Johnson inquired about early voting. Early voting for the local municipal election will be taking place at Village Hall from March 23, 2015 to April 4, 2015. Detailed information will be announced at future Village Board meetings. 26. UNFINISHED BUSINESS - No unfinished business. 27. NEW BUSINESS - No new business. 28. PUBLIC COMMENT - 8:15 p.m. - No public comment. 29.ADJOURNMENT -Motion to adjourn the meeting at 8:15 p.m. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Judith M. Keegan,Village Clerk Mayor Craig B. lohnson Page 5 of 5