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AGENDA
REGULAR VILLAGE BOARD MEETING
March 24, 2015
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (Pastor Isaac Siprian, First Baptist Church)
3.APPROVAL OF MINUTES OF March 10, 2015
4. MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: March 24, 2015 $895,267.35
6. CONSENT AGENDA
a. Consideration of a request from Village CycleSport, located at 45 S. Arlington Heights
Road, to section off a twenty feet by forty feet(20' x 40') area in front of the store for a
tent along with a test ride corral to host their annual outdoor bicycle tent sale on April 10-
12, 2015.
(The event will be located in the parking lot outside of their tenant space and will
include the installation of a 20'x40' tent along with a fenced off"test ride corral" area.
(The dates for the event are April 10-12, 2015.
(The Village has occasionally permitted similar requests for outdoor events at the Elk
Wood's Shopping Center.
(A report from the Director of Community Development, recommending approval, is
attached.)
b. Consideration to renew a professional service contract to Lauterbach & Amen, LLP of
Warrenville, IL to perform the Village's annual audit of financial statements in a total
contract amount not to exceed $33,450.
(The Village issued a Request for Proposals to audit the financial statements for the fiscal
year ending April 30, 2012 with the option to renew for four(4) subsequent fiscal years.
(Lauterbach & Amen, LLP was deemed to be the most responsive and responsible
bidder.
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(Lauterbach &Amen, LLP audits many municipalities with personnel specializing in
government accounting. They have demonstrated their commitment by providing quality
service with technically competent personnel.
(Adequate funds are budgeted in the FY 2015-16 budget.
(The Library will retain the same auditor as the Village under a separate contract.
(A report from the Director of Finance, recommending approval, is attached.)
c. Consideration to award a contract with Crystal Maintenance Services Corp. of Mount
Prospect, IL for the Cleaning and Custodial Services contract in the amount of$35,760
from the General Fund.
(On Thursday, March 12, 2015, the Village opened sealed bids for Custodial Services at
various Village facilities. Six (6) contractors obtained bids and four(4) bids were
submitted.
(This contract provides for routine cleaning services including the supply of products.
(The initial term of the contract is from May 1, 2015 through April 2016, with the option
of four(4) annual renewals in one-year increments through April 30, 2020.
(The lowest responsive and responsible bid was received from Crystal Maintenance
Services Corporation of Mount Prospect, IL in the amount $35,760.
(Funds for the project have been allocated in the Public Works General Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
d. Consideration to commit to the purchase of bulk rock salt through the State of Illinois
Joint Purchasing Contract in the amount of 3,500 tons for the FY 2015-16 winter season.
(The Village Board on September 9, 2014 authorized the purchase of 3,360 tons of bulk
rock salt through the Illinois Central Management Services (CMS) Joint Purchasing
Program.
(We have purchased 100% of this awarded amount as well as an additional 2,200 tons
early in the year from private supply.
(The Illinois CMS Joint Purchasing Agreement gives the Village the ability to purchase
up to an additional twenty (20) percent or 670 tons through June 2015, as needed.
(The 2014/2015 winter season had twenty-seven (27) salt operations, using 3,300 tons of
salt to date.
(Illinois (CMS) is currently preparing bids for the FY 2015-16 Bulk Rock Salt Joint
Purchasing Program.
(The Village intends to purchase 3,500 tons of Bulk Road Salt in FY 2016.
(The contract allows for the purchase of a minimum of 80% and a maximum of 120%of
the awarded amount.
(This purchase option provides flexibility in the rare event that snowfall totals were
below average and provides sufficient quantity to ensure safe roadways during a severe
winter.
(Adequate funds have been budgeted for this project in the FY 2016 budget.
(A report from the Director of Public Works, recommending approval, is attached.)
e. Consideration of a request to award a purchase contract to Steel-Fab, Inc.of West
Fitchburg, MA to manufacture hinged crest gates required for the Busse Woods Dam
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Modification Project in the amount of$481,510 from the WaterlSewer Fund.
(The design engineer recommends that the Village advance purchase the hinged crest
gates as the manufacturing process of the gates takes 18-22 weeks.
(A ten (10) percent payment is required upon Village approval of the construction
drawings of the gate which is expected 4-5 weeks after receipt of the Village's purchase
order.
(We anticipate that all permits and the Intergovernmental Agreement will be finalized
prior to authorizing the fabrication of the gates.
(An email from the Village's engineering consultant recommending purchase of the gates
from Steel-Bar, Inc. is attached.
(A memo from the Director of Community Development, recommending approval, is
attached.)
f. Consideration to award a professional service contract with Municipal GIS Partners of
Des Plaines, IL for support services in connection with Elk Grove Village's Geographic
Information Systems (GIS) in an amount not to exceed $150,795 from the
Industriat/Commercial Revitalization Fund.
(In April of 2008, the Village Board entered into an agreement to join the GIS
Consortium (GISC), which is a group of twenty-eight(28) local communities that work
together to develop a cost-effective solution for implementing Geographic Information
Systems (GIS) and related technologies.
(By collaborating, communities create GIS opportunities otherwise unavailable because
of complexity and cost. The mission of the Consortium is to create value by managing
cost and risk in a cooperative environment.
(The foundation of the Consortium is its innovative staffing approach. To address this
issue, the Consortium outsources staffing and shares these resources among its members.
(The GIS Consortium's contracted service provider is Municipal GIS Partners (MGP).
(Elk Grove Village is an 80%allocation member for support services. This provides for
an in-house GIS Specialist 4 days a week.
(In addition to the Specialist, Elk Grove Village shares the services and receives the
benefits of seven (7) other GIS staff members who are located off site.
(The Village's contract with MGP will run from May 1, 2015 to April 30, 2016.
(A report from the Deputy Village Manager, recommending approval, is attached.)
g. Consideration to adopt Resolution No. 10-15 (attached) approving a Cook County Class
6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
321 Bond Street.
(Hoogland Properties, LLC(Applicant) doing business as Diamond Screen Press Inc., is
seeking a Cook County Class 6B Property Tax Exemption for 321 Bond Street.
(The Applicant intends on purchasing the building and using it for their business of
commercial screen printing.
(The Applicant is currently located at 225 Bond Street in Elk Grove Village,
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(Due to business expansion the Applicant will utilize the new space for additional
production.
(The Applicant estimates that the expansion will create ten (10) new full timejobs.
(The subject property consists of an approximately 25,673 square foot building situated
on approximately 1.92 acres of land.
(The building has been 100% vacant for over two years, and the Applicant intends on
spending$363,515 to refurbish the building.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves occupation of an abandoned building for more than
twenty-four (24) months continuous vacancy with a purchase for value and significant
rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook
County.
(A report from the Director of Business Development and Marketing, recommending
approval is attached.)
h. Consideration to adopt Ordinance No. 3410 (attached) amending Section 8-8A-3-A-1,
Section 8-8A-3-A-2, Section 8-8A-3-A-4 and Section 8-8A-5 of the Municipal Code of
the Village of Elk Grove Village and adding thereto a Section 8-8A-6 as they pertain to
driveway and apron width requirements.
(This Ordinance amends the maximum widths of driveways and driveway aprons and
requires driveway replacements to be in compliance with the current code.)
7. REGULAR AGENDA
Consideration of a si n variation per Village Se 8-4- - H install a. g a p g Code coon 3 3 to all a
monument sign for Groot Industries located at 2500 Landmeier Road.
(A variation is necessary to allow a nineteen foot(19') tall monument sign with a total
sign area of one hundred and two (102) square feet.
(A report from the Director of Community Development, recommending approval, is
attached.)
b. Consideration to approve sign permits for Buffalo Wild Wings located at 944 Elk Grove
Town Center.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District to be reviewed and approved by the
Mayor and Board of Trustees.
(Buffalo Wild Wings submitted a comprehensive sign package consisting of two (2) wall
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mounted signs, new identification panel signs in the existing Town Center monument
signs and four(4) "takeout" parking signs.
(The permanent building signage will total one hundred and nine (109) square feet in
area, which meets the allowable area permitted by the Village's sign regulations.
(A report from the Director of Community Development, recommending approval, is
attached.)
c. Consideration to approve Resolution No. I I-15 adopting the Elk Grove Village Bike
Plan.
(This item was discussed at the March 10 Committee of the Whole meeting and the
consensus of the Committee was to recommend adoption of the Bike Plan as proposed.
(A copy of the Bike Plan is available in the Village Clerk's Office.)
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
10. PERSONNEL COMMITTEE-Trustee Franke
11. RECYCLING &WASTE COMMITTEE -Trustee Feichter
12. INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION — BUSINESS LEADERS
FORUM - Trustees Lissner/Petri
a. Railroad Crossings
15.YOUTH COMMITTEE- Trustee Franke
16. PARADE COMMITTEE -Trustee Czarnik
17. HEALTH &COMMUNITY SERVICES - Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19. SPECIAL EVENTS COMMITTEE - Mayor Johnson
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20.MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21.AIRPORT UPDATE
22. PLAN COMMISSION -Village Manager Rummel
a. PC Docket 15-1 - Public Hearing to consider a petition for a Special Use Pennit for the
operation of an automobile/vehicle showroom for internet-based sales in an I-2 Industrial
Zoning District on property located at 2500 Devon Avenue. (PH 3-18-2015)
23.ZONING BOARD OF APPEALS-Village Manager Rummel
a. ZBA Docket 15-2 - Public Hearing to consider a petition for a variation to allow the
construction of a roof over an exterior deck that will encroach into the required twenty-
five foot (25') front yard setback on property located at 401 Charles Drive. (PH 4-2-2015)
b. ZBA Docket 15-3 - Public Hearing to consider a petition for a variation to allow the
construction of two (2) new front door entrance elements to encroach approximately two
feet four inches (2'-4") into the required twenty-five (25') foot front yard setback on
property located at 150 Gaylord Street. (PH 4-2-2015)
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27.NEW BUSINESS
28. PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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