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HomeMy WebLinkAboutVILLAGE BOARD - 03/10/2015 - VILLAGE BOARD MINUTES GRp �E fxCF0T10NA I.Co' \J MINUTES REGULAR VILLAGE BOARD MEETING March 10, 2015 1. CALL TO ORDER- 7:20 p.m. Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter,Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno A Quorum was present. Also present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker and Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE INVOCATION - Pastor Manuel Borg, St. Nicholas Episcopal Church 3. APPROVAL OF MINUTES OF February 24, 2015 - Motion to approve the minutes of the Regular Village Board Meeting held on February 24, 2015 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4.MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson reported the following: The Suburban O'Hare Commission (SOC) met on February 24, 2015. Two expert consultants were hired that day. The first team is JDA, led by Joe Del Balzo, former Acting Aviation Director of the FAA. The second team is LGN. LGN does lobbying and promoting. SOC is hoping that the experts will have their information and game plan put together by early fall. The goal is to not hurt the airport but to find ways for the airport to operate with minimum impact on surrounding communities. There will be a meeting on April 1, 2015 in Elk Grove Village to introduce the experts to the SOC Board members that were not at the February 241h meeting and also to the FAIR group and other communities that are not members of SOC. The 41h of July fireworks display is going to be the largest display that the Village has ever had. The Kenny Rogers concert will take place that evening, followed by the fireworks. Castle Chevrolet is purchasing Hoskins Chevrolet. They will be opening in a few weeks. There is an Ordinance on the Agenda this evening that will prohibit smoking at Rotaryfest. Long-standing Plan Commission Member, John Meyers, recently resigned from his position. Mayor Johnson thanked John for his many years of service to the community. Mayor Johnson asked for a motion to appoint Kitty Weiner to the Plan Commission. Motion to appoint Kitty Weiner to the Plan Commission Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Elk Grove Village received its 301h Tree City Award and also received the top designation for growth award this year from the Illinois Department of Natural Resources and the Arbor Day Foundation for the Village's Emerald Ash Borer Program. The Village has used approximately 4,000 tons of salt this year. There is still a reserve of 2,600 tons if there are any late winter or early spring storms. Page 1 of 5 Tom Robb of the Elk Grove Journal, advised Mayor Johnson that Nate Caputo told him Caputo's is targeting an April opening in Elk Grove Village. Construction season will be starting soon. The Village has nearly$17,000,000 in projects occurring in the Village this season. The following projects will be taking place: • Reconstruction of Biesterfield Road from Jersey Lane to Gibson Drive and Gibson Drive from Biesterfield Road to Meacham Road. The deteriorated pavement will be completely removed and replaced with a smooth riding roadway. • Reconstruction of water main along Crest Avenue from Landmeier Road to Ridgewood Road; and Wisconsin Lane from Nerge Road to Michigan Lane. • New sewer lining for the area bounded by Salt Creek, Devon Avenue, Interstate 290 and the Forest Preserve, and portions of the area from Rohlwing Road, the Village limits on the south, Meacham Road and Biesterfield Road. • Construction will resume on box culvert improvements at Howard Street and Louis Avenue west of Busse Road. Information will be posted on the Village website. Some of the work will begin in about two weeks. Several communities have been passing Resolutions regarding the taxes Governor Rauner has been speaking about withholding from communities. Elk Grove Village is going to wait to hear details about what the Governor is proposing before making any decisions. Something needs to be done to fix the State. On March 5, 2015 Mayor Johnson and several Trustees attended the Chamber wine and beer tasting event at the Avalon. The event was very well attended. Mayor Johnson stated the Board will be going into Executive Session following the Board meeting. Trustee Prochno stated nine students from Elk Grove High School will be participating in the Sister Cities Student Exchange Program. They will be going to stay with students in Termini Imerese at the end of March. The VFW will be hosting a St. Patrick's Day dinner on Saturday, March 14, 2015. The VFW continues to have a fish fry every Friday evening. The Elk Grove Lioness Club will be awarding two one thousand dollar Betty Erickson Memorial Scholarships this year. High School graduates that will be continuing their education are eligible to apply. Applications are available at Elk Grove High School, Conant High School, St. Viator High School or by contacting Trustee Prochno. Applications are due April 1, 2015 and recipients will be notified by May 1, 2015. Trustee Franke announced there will be a CERT (Community Emergency Response Team) class starting on April 7, 2015. Trustee Czarnik stated the Frank J. Czarnik Memorial Scholarship applications are available at Elk Grove High School, Conant High School, St. Viator High School, the Elk Grove Park District and St. Julian Church. Six one thousand dollar scholarships will be awarded. Applications are due April 24, 2015 and recipients will be announced in May. Trustee Feichter stated the proposed Elk Grove Village Bike Plan was discussed at the Committee of the Whole meeting this evening. The Village Board agreed to support the Bike Plan and intends to formally vote to adopt the Plan at the March 24, 2015 Village Board meeting. Trustee Lissner attended the Joint Action Water Agency (JAWA) meeting. The Budget was accepted. Highlights from the Budget show that water usage continues to trend downward and is expected to be about three percent less this coming fiscal year. There is another fifteen percent increase for water from the City of Chicago. This is the last fifteen percent increase for now. Energy costs are increasing approximately seven percent and the overall Budget is increasing approximately eleven percent. Al Larson, Mayor of Schaumburg,was Page 2 of 5 elected Chairman. Mount Prospect Mayor,Arlene Juracek, was elected Vice-Chairman. Executive Director Joe Fennell is retiring April 1, 2015 and Kevin Lockhart will be taking his place. Trustee Petri stated Japanese exchange students are visiting Elk Grove Village. This is the 27th year that they have come to Elk Grove. Eleven students and two chaperones will be meeting with the Mayor on Thursday afternoon and then touring the Fire Department and Police Department. S.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the February 2B, 2015 Accounts Payable Warrant in the amount of $349,430.80. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the March 10, 2015 Accounts Payable Warrant in the amount of$363,392.32. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA- Mayor Johnson advised that Item H. prohibits smoking at Rotaryfest. The Ordinance that was removed from the Agenda at the last Village Board meeting allowed the Rotary Club to decide whether smoking would be allowed but that decision should be under the auspices of the Village Board. The event is held on Village property and is a Village sponsored event. a. Authorization of a request from Brentwood Baptist Manor, 231 Shadywood Lane, to waive permit fees in the amount of$2,948 to re-roof the building. b. Authorization to award a professional service contract to the lowest responsive and responsible bidder Concrete Etc, Inc. of Glenview, IL for the 2015(A) Residential Drainage Improvements Project in the amount of$168,219 from the Capital Projects Fund. c. Authorization to award a professional service contract with Civiltech Engineering of Itasca, IL to provide the necessary construction engineering services for various drainage improvements throughout the Business Park for the 2015 construction season in the amount of$260,466 from the Water/Sewer Fund. l d. Authorization to make payment to the Suburban O'Hare Commission (SOC) in the amount of$50,000 to be utilized to assist with the funding of aircraft noise reduction studies and strategies contracts as approved by the SOC Board of Directors on February 25, 2015. , e. Authorization to award a contract with Lechner and Sons Inc. of Mount Prospect, IL for the Uniform, Linen, Floor Mat Services Contract in the amount$52,284.96. f. Adopt Resolution No. 8-15 entitled, "A RESOLUTION AUTHORIZfNG THE MAYOR AND VILLAGE CLERK TO EXECUTE A RECIPROCAL AGREEMENT ON EXCHANGE OF INFORMATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF REVENUE AND ATTACHMENT "A" MINIMUM STANDARDS REQUIRED TO SAFEGUARD INFORMATION GIVEN AS A RESULT OF A RECIPROCAL AGREEMENT ON THE EXCHANGE OF INFORMATION" g. Adopt Resolution No. 9-15 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 4221 LANDMEIER ROAD, ELK GROVE VILLAGE, ILLINOIS" Page 3 of 5 h. Adopt Ordinance No. 3409, entitled, "AN ORDINANCE AMENDING SECTIONS 4-7- 4-C AND 4-7-4-D OF THE ELK GROVE VILLAGE CODE AS THEY RELATE TO SMOKING AT PUBLIC EVENTS" Mayor Johnson asked if there were any questions or comments about the Consent Agenda. No comment. Motion to approve Consent Agenda items"a. through h." Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA- No items on the Regular Agenda. 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri - No Report 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- No Report 10. PERSONNEL COMMITTEE - Trustee Franke -The Village will be hiring college students for summer work. Anyone interested should contact the Human Resource Department. 11. RECYCLING&WASTE COMMITTEE - Trustee Feichter- No Report 12. INFORMATION COMMITTEE - Trustee Prochno - No Report 13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri - No Report 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - BUSINESS LEADERS FORUM -Trustees Lissner/Petri - There will be a meeting on Thursday, March 26, 2015 at 11:30 a.m. at the Holiday Inn, at which time the Commission will then become the Business Leaders Forum. 15.YOUTH COMMITTEE - Trustee Franke - Youth Committee scholarship application forms are available on the Village website and at the high schools. There are going to be three one thousand dollar scholarships awarded. Applications are due by May 1, 2015. 16. PARADE COMMITTEE -Trustee Czarnik- The annual Hometown Parade is Saturday, June 20, 2015 at 5:00 p.m. The theme is Mardi Gras. Trustee Czarnik thanked the following donors: Graham's Pet Depot, The Sign Centre, Grove Memorial Chapel and Crosstown Electric. The Grand Marshals for the parade are Tom, Larry and Kevin Walter. The next meeting of the Parade Committee is Monday, April 6, 2015 at 5:30 p.m. 17. HEALTH & COMMUNITY SERVICES - Trustee Czarnik- The next community Blood Drive will take place on Saturday, April 11, 2015 from 8:00 a.m. to 12:00 p.m. in the lower level of the Zettek Municipal Building. 18. LIQUOR COMMISSION - Mayor Johnson - No Report 19. SPECIAL EVENTS COMMITTEE- Mayor Johnson - The next special event is the Memorial Day Observation being held indoors at the Pavilion. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The 2015 concert line-up is as follows: July 4 - Kenny Rogers along with a spectacular fireworks display July 7 - Kansas July 14 - 38 Special July 21 - Travis Tritt July 28 - Christopher Cross and Air Supply 21.AIRPORT UPDATE - No Report 22. PLAN COMMISSION - Village Manager Rummel - No Report 23. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report 24. REPORT FROM VILLAGE MANAGER- No Report 25. REPORT FROM VILLAGE CLERK- Early Voting will take place at Village Hall from Monday, March 23, 2015 through Saturday, April 4, 2015. Hours are Monday through Saturday from 9:00 a.m. to 5:00 p.m. 26. UNFINISHED BUSINESS - No Unfinished Business. 27. NEW BUSINESS - No New Business. Page 4 of 5 28. PUBLIC COMMENT - 7:53 p.m. - Susan Brady, 887 Cass Lane addressed the Mayor and Village Board regarding concerns she has about the health and safety of an abandoned house at 884 Cass Lane. Mayor Johnson assured Ms. Brady that the Village is aware of the situation and have been diligently working to resolve the issues. Village Manager Rummel announced the Village Board had recessed from Executive Session and will be reconvening into Executive Session. 29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:05 p.m. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Judith M. Keegan,Village Clerk Mayor Craig B. Johnson Page 5 of 5