HomeMy WebLinkAboutVILLAGE BOARD - 03/24/2015 - VILLAGE BOARD MINUTES v�OROV.E VILlgC
r`
MINUTES
REGULAR VILLAGE BOARD MEETING
March 24, 2015
1. CALL TO ORDER- 7:15 p.m.
Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno
A Quorum was present.
Also present: Village Manager Raymond R. Rummel, Village Attorney George B.
Knickerbocker and Village Clerk Judith M. Keegan
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF March 10, 2015 - Motion to approve the minutes of the
Regular Village Board Meeting held on March 10, 2015 as submitted and dispense
with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. MAYOR& BOARD OF TRUSTEES' REPORT- Mayor Johnson asked for Village Board
concurrence to reappoint the following Board and Commission members:
Youth Committee - Christine Kelley, William B. O'Malley, Bob Biedke
Fire &Police Commission- Butch Ehrke
Plan Commission -John Glass, Fred Geinosky
Police Pension - Allan R. Ambrose
Zoning Board of Appeals -Joseph C. Meister, Sr., Dion Zinnel
Motion to concur with the reappointment of Board and Commission members.
Moved by Trustee Czarnik Seconded by Trustee Franke
VOICE VOTE
MOTION CARRIED
Mayor Johnson attended the following meetings and events:
March 12, 2015 -Japanese Exchange Students met with the Mayor and toured Village Hall,
the Police Department and Fire Department.
March 17, 2015 - The Annual Budget Meeting.
March 21, 2015 - Event held at Connor Sports, 1820 Howard Street. Connor Sports
manufactures the floor for the NCAA Final Four. They also manufacture the floors for most
major College basketball programs and many NBA teams.
Mayor Johnson noted that the Village has saved over two hundred thousand dollars on
snow removal and salting this year.
Oath of Office - Mayor Johnson asked Kitty Weiner to join him at the podium. Ms. Weiner
was appointed to the Plan Commission. Long time Plan Commissioner, John Meyers,
retired from the Plan Commission and Ms.Weiner is filling the vacancy. Kitty Weiner is the
daughter of Nand Vanderweel. Nanci was appointed to the Plan Commission in 1969 and
served two years until she ran for Village Trustee. Nand served ten years as a Village
Trustee. This is the first time in sixty years that a child from a former or current
Commission member is going to be serving the community. Mayor Johnson administered
the Oath of Office to Ms. Weiner. Ms.Weiner thanked the Mayor and Village Board for the
opportunity to serve on the Plan Commission.
Mayor Johnson asked that item 7c., Resolution No. 11-15 adopting the Elk Grove Village
Bike Plan be removed from the Regular Agenda and voted upon at this time.
Pagel of 7
Motion to remove item 7c. from the Regular Agenda and adopt Resolution No. 11-15
adopting the Elk Grove Village Bike Plan.
Moved by Trustee Feichter Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, LissnerPetri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Mayor Johnson thanked the Bicycle Plan Task Force and Trustee Feichter for all of the time
and effort that was put into developing the Bicycle Plan. Trustee Feichter stated this was a
very special night for the biking community of Elk Grove Village and the thousands of
bikers that travel through Elk Grove Village every year. Trustee Feichter said he was very
happy and proud to have played a small role in the whole process. Members of the Bicycle
Task Force joined Mayor Johnson for a ceremonial signing of the Bike Plan. Dave Simmons,
President of Friends of Cycling in Elk Grove, thanked the Mayor and Village Board for
recognizing the importance of a Bike Plan and what it means for the future of
transportation, recreation and exercise in Elk Grove Village.
Mayor Johnson asked Chris Placek of the Daily Herald to join him on the dais to view a
picture of the Mayor with Nat Caputo. Mayor Johnson met with Nat Caputo and confirmed
that Caputo's is definitely coming to Elk Grove Village and will be opening by or before July
4, 2015. The delayed opening is because the whole cooling system for the store needed to
be replaced.
Trustee Petri attended the Tollway meeting in Elk Grove Village on March 12, 2015. An
update on projects was given. The portion of the Elgin O'Hare from Lake Street to 290 will
be finished this year and tolling will start in January, 2016. The portion from 290 to Route
83 will be worked on in 2016 and tolling will start in January, 2017. They are working
nights and weekends to stay on schedule. There will be bridges built over all the cross
streets and the current Thorndale Road will be a frontage road. It will be geared for short
trips with several entrance and exit ramps. Tolling will all be done electronically. The toll
is supposed to be $1.90 from Lake Street to Route 83. They are still working on a way to
accommodate rental cars and visitors from out of town. Hopefully the interchange at
Elmhurst Road and 90 will be completed in 2016.
Trustee Lissner attended the Maker Movie on March 19, 2015 at the Schaumburg Arts
Centre. It was a very interesting movie promoting creativity in both young and old people
using 3D printers and other resources. Trustee Lissner recommended the movie be shown
in Elk Grove Village,
Trustee Franke stated a CERT (Community Emergency Response Team) class will be
starting on April 7, 2015.
Trustee Czarnik stated the Frank J. Czarnik Memorial Scholarship applications are available
at the high schools and the Park District. Six one thousand dollar scholarships will be
awarded. Applications are due April 24, 2015 and recipients will be announced in May.
Trustee Feichter attended the Meet Chicago Northwest meeting last week. The Meet
Chicago Northwest Board had to vote to cut their budget by one hundred fifty thousand
dollars. The reduced budget was necessary due to cutbacks made by the State of Illinois.
The organization depends on getting a monthly grant payment from the State. The State
advised that the grant payments have been suspended. As part of the cutbacks, Dave
Parulo, President of Meet Chicago Northwest is cutting his own salary and Trustee Feichter
believes other employees will be cutting their salaries also. There have been people
working in Springfield to try and get some of the money restored. The annual meeting of
Meet Chicago Northwest is going to take place on May 6, 2015 at a new Pac-Man Restaurant
facility at Woodfield Mall.
Trustee Prochno announced that EGTV won two awards in the Best of the Midwest Video
Fest 2015. The competition was held by Wisconsin Community Media and featured two
hundred entries from community media centers in Wisconsin, Illinois, Iowa, North Dakota
and Minnesota. The EGTV documentary series "The Exceptional Journey", produced by
Page 2 of 7
Debbi Dennison, was awarded the Excellence Award in the Documentary Category for its
look at the development of Elk Grove Village in the 1970's. EGTV's children's/comedy
series "The New Ralph the Robot Show", produced by Ross Rowe, Debbi Dennison and
Marc Jolley, won an Achievement Award in the Entertainment Category for an episode
called "The Award" about what can happen if kids wander off without telling a parent
where they are going. Trustee Prochno congratulated and thanked EGTV.
The Elk Grove Lioness Club will be awarding two one thousand dollar Betty Erickson
Memorial Scholarships this year. Applications are due April 1, 2015.
Trustee Prochno reported the Italian exchange students from Elk Grove High School are in
Termini Imerese.
5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the March 24, 2015 Accounts Payable Warrant in the amount of
$895,267.35.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization of a request from Village CycleSport, located at 45 S. Arlington Heights
Road, to section off a twenty feet by forty feet (20' x 40) area in front of the store for a
tent along with a test ride corral to host their annual outdoor bicycle tent sale on April 10-
12, 2015.
b. Authorization to renew a professional service contract to Lauterbach& Amen, LLP of
Warrenville, IL to perform the Village's annual audit of financial statements in a total
contract amount not to exceed $33,450.
c. Authorization to award a contract with Crystal Maintenance Services Corp. of Mount
Prospect, IL for the Cleaning and Custodial Services contract in the amount of$35,760
from the General Fund.
d. Authorization to commit to the purchase of bulk rock salt through the State of Illinois
Joint Purchasing Contract in the amount of 3,500 tons for the FY 2015-16 winter season.
e. Authorization of a request to award a purchase contract to Steel-Fab, Inc. of West
Fitchburg, MA to manufacture hinged crest gates required for the Busse Woods Dam
Modification Project in the amount of$481,510 from the Water/Sewer Fund.
f. Authorization to award a professional service contract with Municipal GIS Partners of
Des Plaines, IL for support services in connection with Elk Grove Village's Geographic
Information Systems (GIS) in an amount not to exceed $150,795 from the
Industrial/Commercial Revitalization Fund.
g. Adopt Resolution No. 10-15 entitled, "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY
REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR
CERTAIN REAL ESTATE LOCATED AT 321 BOND STREET, ELK GROVE VILLAGE,
ILLINOIS"
h. Adopt Ordinance No. 3410 entitled, "AN ORDINANCE AMENDING SECTION 8-8A-3-A-
1, SECTION 8-8A-3-A-2, SECTION 8-8A-3-A-4 AND SECTION 8-8A-5 OF THE VILLAGE
CODE OF THE VILLAGE OF ELK GROVE VILLAGE AND ADDING THERETO A
SECTION 8-8A-6 AS THEY PERTAIN TO DRIVEWAY AND APRON WIDTH
REQUIREMENTS"
i. Authorization of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by Chicagoland Medical Portfolio DST for a Rezoning
from B1 to B2 General Business at 120 E. Higgins Road.
j. Authorization to award a professional service contract with Schroeder and
Schroeder, Inc. of Skokie, IL for the 2015 Crosswalk Rehabilitation Contract in the
amount of$636,458.50 from the Residential Enhancement Fund and Water/Sewer
Fund.
Page 3 of 7
k. Authorize the Village Manager to execute contracts renewing the Village's health
insurance programs as of May 1, 2015:
• To execute a contract with Blue Cross/Blue Shield to provide medical services and to
establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-Insured
Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $946.43
Employee Plus One Dependent $1,824.57
Employee Plus Two Dependents $2,234.82
Medicare Supplement Rates
One Person $614.91
Two Persons $1,229.82
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a cost
of$75.65 per participant, per month, $263,262 annually;
• To execute a Blue Cross/Blue Shield High Deductible Plan to provide medical services
and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-Insured
Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $758.90
Employee Plus One Dependent $1,463.05
Employee Plus Two Dependents $1,791.99
Medicare Supplement Rates
One Person $493.09
Two Persons $986.18
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a cost
of$75.65 per participant, per month;
• To execute a contract with HMO Illinois to provide base plan HMO medical benefits at
the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $666.35
Employee Plus One Dependent $1,286.40
Employee Plus Two Dependents $1,971.71
Medicare Supplement Rates
One Person $537.67
Two Persons $1,075.34
• To execute a contract with The Hartford/Express Scripts/Benistar Fully-Insured Program
to provide base plan Retirement medical benefits at the following monthly rates by age
banded:
Age Banded: Individual Monthly Premium Total:
65-69 $435.92
70-74 $458.94
75-79 $487.97
80-84 $514.65
85+ $526.74
Age Bracket: Two Individuals Monthly Premium Total:
65-69 $871.84
70-74 $917.88
75-79 $975.94
Page 4 of 7
80-84 $1,029.30
85+ $1,053.48
*Assumes retiree and spouse in same age banded
*Please note that The Hartford/Express Scripts/Benistar plan had an adjustment on
January 1, 2015,following the same adjustment period of January 1st as Medicare.
• To renew a contract with Guardian Dental HMO to provide HMO Dental benefits at the
following monthly premium rates:
Participation Level Monthly Premium Total
Employee Only $33.92
Employee Plus One Dependent $63.04
Employee Plus Two Dependents $94.89
• To establish the following Monthly Premium Rates for the Village's Self-Insured Dental
Plan:
Participation Level Monthly Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78
Employee Plus Two Dependents $190.26
• To renew an agreement with HealthSmart (formerly American Administrative Group) to
administer the Village's Self-hisured Dental Plan at a cost not to exceed $5.35 per
participant, and an additional 1.25 per participant for network access per month, for
Dental Claims at $25,186 annually;
• To renew a contract with Symetra Financial to provide Specific Stop Loss Re-Insurance
at a cost not to exceed $764,860;
• To renew the Flexible Spending Plan administered by HealthSmart at a cost of$4.65 per
participant, per month, adding $1.25 for a debit card;
• To renew a contract with Gallagher Benefit Services, Inc., who receive from 3% of the
HMO premium from Blue Cross/Blue Shield, $6 per employee, per month of the Blue
Cross/Blue Shield Illinois PPO Admin Fee and a graded percentage on premium volume
from Dearborn National.
• To renew the COBRA Administration by HealthSmart at a cost of$1.75 per participant,
per month.
Mayor Johnson asked if there were any questions or comments about any of the items on
the Consent Agenda. No comment
Motion to approve Consent Agenda items "a. through k."
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA
a. Authorization of a sign variation per Village Code Section 8-4-3-3 H to install a
monument sign for Groot Industries located at 2500 Landmeier Road.
A representative from Groot Industries was present in the audience. Mayor Johnson asked if
there were any questions or comments. Trustee Czarnik commented that the sign is very
nice.
Motion to approve a sign variation for Groot Industries located at 2500 Landmeier Road.
Moved by Trustee Czarnik Seconded by Trustee Petri
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Page 5 of 7
b. Authorization to approve sign permits for Buffalo Wild Wings located at 944 Elk Grove
Town Center.
A representative from the sign installation company was present in the audience. Mayor
Johnson asked if there were any questions or comments. No Response.
Motion to approve sign permits for Buffalo Wild Wings located at 944 Elk Grove Town
Center.
Moved by Trustee Czamik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik
NAYS: None
MOTION CARRIED
c. Adopt Resolution No. I I-15 entitled, "A RESOLUTION ADOPTING THE ELK
GROVE VILLAGE BICYCLE PLAN" This item was removed from the Regular
Agenda and approved under the Mayor's Report.
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri - No Report
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- The Judiciary,
Planning and Zoning Committee has been asked to look into the ground feeding of wild
animals. A problem has been reported to the Village. A meeting of the JPZ Committee will
be scheduled in the near future. The item will be added to the Agenda. Mayor Johnson
stated the resident who reported the problem should be advised. Village Attorney
Knickerbocker stated he would advise the resident.
10. PERSONNEL COMMITTEE - Trustee Franke - No Report
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter- There is an average of 356
tons of household material recycled by Elk Grove Village residents each month. That
amount represents an 8% increase from last year. It represents a 115% increase over
1989, the first year of recycling. The Village will be hosting a document destruction and
electronic recycling event in the near future. Trustee Feichter will announce the date when
it is available.
12. INFORMATION COMMITTEE - Trustee Prochno - No Report
13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri - No Report
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - BUSINESS LEADERS
FORUM - Trustees Lissner/Petri - The Business Leaders Forum will have a kickoff meeting
at the Holiday Inn on Thursday, March 26, 2015 at 11:30 a.m.
15.YOUTH COMMITTEE - Trustee Franke -Youth Committee scholarship application
forms are available on the Village website and at the high schools. There are going to be
three one thousand dollar scholarships awarded. Applications are due May 1, 2015.
16. PARADE COMMITTEE- Trustee Czarnik- The 2015 annual Hometown Parade will
take place on Saturday, June 20, 2015 at 5:00 p.m. The theme is Mardi Gras. Trustee
Czarnik thanked the following donors: Chicago Offset, Elk Grove Chamber of Commerce,
Fastmore Logistics LLC,Graham's Pet Depot,The Sign Centre, Grove Memorial Chapel and
Crosstown Electric. The parade Grand Marshals are Larry, Tom and Kevin Walter. The
next meeting of the Parade Committee is Monday,April 6, 2015 at 5:30 p.m.
17. HEALTH &COMMUNITY SERVICES - Trustee Czarnik- The next Community Blood
Drive will be held on Saturday,April 11, 2015 from 8:00 a.m. to 12:00 p.m.
18. LIQUOR COMMISSION - Mayor Johnson - No Report
19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is the
Memorial Day Observation on May 25, 2015 at 10:45 a.m. inside at the Pavilion.
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The Concert
Series will start on July 41h with Kenny Rogers at 8:00 p.m.,with fireworks following. The
July 7 concert will feature Kansas, July 14 features 38 Special, July 21 features Travis Tritt
and July 28 will feature Christopher Cross and Air Supply.
21.AIRPORT UPDATE - On April 1, 2015 at 7:00 p.m. Channel 6 will air a live presentation
being given about the Airport by JDA. Seven experts from throughout the country will be
presenting information. They are top experts who are very knowledgeable about sound
impact, sound quality and improving the quality of life around airports.
Page 6 of 7
22. PLAN COMMISSION - Village Manager Rummel - On March 18, 2015 the Plan
Commission held a Public Hearing to consider a request for a Special Use Permit to offer
internet truck sales at 2500 Devon Avenue. The Plan Commission recommended approval
of the Special Use with two conditions. The first being the Special Use would only apply to
that particular business and would expire if the business goes out of business or relocates.
The second condition is the Special Use is subject to final inspection of the location by
Village staff. The Petitioner was present in the audience. Mayor Johnson asked if there
were any questions or comments. No Response.
Motion to direct the Village Attorney to prepare the necessary documents.
Moved by Trustee Petri Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
23. ZONING BOARD OF APPEALS -Village Manager Rummel - No Report
24. REPORT FROM VILLAGE MANAGER- No Report
25. REPORT FROM VILLAGE CLERK- Early Voting began on Monday, March 23, 2015 and
will continue through Saturday,April 4, 2015. Hours are Monday thru Saturday from 9:00
a.m. to 5:00 p.m.
26. UNFINISHED BUSINESS - No Unfinished Business
27. NEW BUSINESS - No items of New Business
28. PUBLIC COMMENT - 8:07 p.m. - No Public Comment
29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:08 p.m.
Moved by Trustee Czarnik Seconded by Trustee Petri
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
ludith M. Keegan,Village Clerk
Mayor Craig B. Johnson
Page 7 of 7