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HomeMy WebLinkAboutAGENDA - 04/28/2015 - VILLAGE BOARD AGENDA �v�GROYE Vl�LgC F be o� FxCFTT/ONAL GOA.\�1 AGENDA REGULAR VILLAGE BOARD MEETING April 28, 2015 7:00 PM 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE INVOCATION (PASTOR STEPHEN SOMOGYE, SHINNYO-EN USA TEMPLE) 3.APPROVAL OF MINUTES OF APRIL 14, 2015 4.MAYOR& BOARD OF TRUSTEES' REPORT S.ACCOUNTS PAYABLE WARRANT: APRIL 28, 201S $1,447,730.04 6. CONSENT AGENDA a. Consideration of a request from WINGS, 1265 Oakton Street, to waive permit fees in the amount of$134 to install dishwashing equipment. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request to contribute dues to the Chicago Metropolitan Agency for Planning for Fiscal Year 2016 in the amount of$317.12. (The Chicago Metropolitan Agency for Planning (CMAP) provides a regional approach towards the development of strategies pertaining to the growth in transportation, housing, economic development, and natural resources. (CMAP receives the majority of its funding through Federal sources which require a local match. (Adequate funds are budgeted in the General Fund.) c. Consideration to use the State of Illinois purchasing contract to award a purchase contract to Hewlett Packard Corporation of Omaha, NE for the purchase of replacement desktop computers and monitors in the amount of$23,382. Page 1 of 10 (The Village previously established a four year rotating replacement cycle for it's PC hardware. (The Village also previously standardized on a hardware vendor (HP) whose units have been proven to handle the demands of our increasingly complex networks. (Each desktop will come with a 500 gb hard drive, Windows 7, and a 3-year warranty. (The favorable price of these units is available to the Village by virtue of Hewlett Packard's contract with the State of Illinois (contract number 91391138). (A report from the Director of Information Technology, recommending approval, is attached.) d. Consideration to award a professional services contract to Peters & Associates of Oak Brook Terrace, IL for advanced technical support of the Village's computer networks for the period of May 1, 2015 through April 30, 2016 in an amount not to exceed $44,400. (The requested amount would provide two days per month of supplemental Network Engineer support and one day per quarter of Network Architect support during FY 2016. (Peters & Associates has provided high-quality implementation and support services to the Village for over 7 years. (As in the past, the requested support will only be used and billed on an as-needed basis. (A report from the Director of Information Technology, recommending approval, is attached.) e. Authorization to award a service contract with Kale Uniforms, Inc. of Chicago, IL for the purchase of Police Officer uniforms in an amount not to exceed $45,000. (The representative from Kale Uniforms has agreed to extend our current contract with no price increase. (Kale Uniforms is the industry leader for law enforcement uniforms. (The Police Department has standardized their uniforms to the "Flying Crosee" brand; a brand made by Fechheimer Uniforms, the parent company of Kale. (Kale is the only company-owned retailer in the area and they are able to provide greater availability and minimal lead time on deliveries. (Adequate funds have been budgeted in the FY 2015-16 budget for this service contract. (A report from the Chief of Police, recommending approval, is attached.) f. Consideration to award a professional service contract to Dynamic Heating Piping Company of Crestwood, IL for Heating, Ventilation and Air Conditioning Maintenance Services at various Village Facilities from May 1, 2015 through April 30, 2016 in the amount of$81,649.70. (On Tuesday, May 13, 2014, the Village opened sealed bids for HVAC Maintenance Services for various Village facilities which included annual renewals of the service. (The lowest responsive and responsible bid was received from Dynamic Heating& Piping Company of Crestwood, IL. (The contract is for maintenance services to the HVAC equipment at four Fire Stations, two Public Works Facilities, and the Municipal Complex in the amount of$81,649.70. Page 2 of 10 (Adequate funds are available in the Corporate Fund. (A report from the Director of Public Works, recommending approval, is attached.) g. Consideration to award a professional service contract for tree removal under the Emerald Ash Borer Program to Powell Tree Care, Inc. of Elk Grove Village, IL in the amount of $121,000 from the Recycling Fund. (On June 17, 2014 the Village Board approved Resolution No. 22-14 for a new tree removal agreement with Powell Tree Care, Inc. to continue removing Ash trees under the Emerald Ash Borer Program. (The agreement provides unit prices for tree removal based on diameter of the tree at breast height(DBH), which work includes removing, hauling, and grinding stumps of infested parkway Ash trees. (The agreement period is May 1, 2014 through April 30, 2016. (Based on the number of Ash trees remaining for removal by the Department of Public Works, $121,000 is required for Ash tree removal services during FY 2016. (Powell Tree Care, Inc. has provided excellent service to the Village throughout this contract. (Adequate funds are budgeted in the FY 2016 Recycling Fund. (A report from the Director of Public Works, recommending approval, is attached.) h. Consideration to award a professional service contract to Swanson Contracting Co., Inc. of Alsip, IL for the two (2) railroad crossing improvements on Lively Boulevard Project from Thorndale Avenue to Devon Avenue in the amount of$152.900 from the ICRC Fund. (As part of the Lively Boulevard reconstruction project from Thorndale Avenue to Devon Avenue, two separate railroad crossings will be reconstructed. (The rail spur Zine operator, Chicago Tenninal Railroad, has provided the Village with an estimated cost proposal from their construction company, Swanson Contracting Co., Inc., for the improvement of the crossings. (A report from the Director of Public Works, recommending approval, is attached.) i. Consideration to cancel a professional service contract with Concrete Etc., Inc. of Glenview, IL and award a professional service contract to the second lowest bidder Prime Construction Inc. of Hampshire, IL for the 2015(A) Residential Drainage Improvements Project in the amount of$184,625 from the Capital Projects Fund. (On Tuesday, March 10, 2015, the Village Board awarded the contract for the 2015(A) Residential Drainage Improvements Project to Concrete Etc., Inc. of Glenview, IL in the amount of$168,219. (Concrete Etc., Inc. began construction on April 2, 2015 and have made minimal progress on the project completing less than four percent of the work. (It is recommended that the contract be awarded to the second lowest responsive and responsible bidder Prime Construction, Inc. of Hampshire, IL. (Adequate funds are available in the Capital Projects Fund. (A report from the Director of Public Works, recommending approval, is attached.) Page 3 of 10 j. Consideration to award a professional services contract to Robinson Engineering, Ltd. of Itasca, IL for services related to sanitary sewer improvement projects throughout the Village in the amount of$187,000 from the Water/Sewer Fund. (Robinson Engineering, Ltd. submitted a proposal to provide the necessary construction engineering services for various sanitary improvements throughout the Village for the 2015 construction season. (These improvements include the Residential Sanitary Sewer Lining, the Business Park Sanitary Sewer Lining, the Devon Avenue Sanitary Sewer Construction, and the Sanitary Lift Stations. (This project is being funded through the Water/Sewer 2013 GO Bond issuance. (A report from the Director of Public Works, recommending approval, is attached.) k. Consideration of a request to renew a contract with Avalon Petroleum, of Kankakee, IL for the annualGasoline and Diesel Fuel Supply Contract in an amount not to exceed $474,000. (On March 31, 2014 the Village Board awarded a contract to Avalon Petroleum, of Kankakee, IL for the supply of gasoline and diesel fuel. (The contract provided for four (4) annual renewals. (The contract period is May 1, 2015 through April 30, 2016. (Avalon Petroleum has provided excellent service to the Village throughout this contract. (A report from the Director of Public Works, recommending approval, is attached.) I. Consideration to grant a variation from the Municipal Code, Section 8-1213-1-1 D, Easements, to permit the construction of a building facade which will encroach two feet and four inches (2'4") into the twenty-five foot (25') public utility easement at 150 Gaylord Street. (The property owner is seeking a variation to construct a new building facade within a public utility easement. Comcast, AT&T,Nicor, and ComEd have written letters (attached) granting permission to encroach upon the easement. (The Community Development Department has field checked this location for Village- owned utilities in the easement. There are no Village utility conflicts in the easement. (A report from the Director of Community Development, recommending approval, is attached.) m. Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by Faysha Enterprise, Inc. for a Rezoning of the property at 2750 Touhy Avenue from I-I Restricted Industrial District to B-3 Business District. (Faysha Enterprise, Inc. is seeking to rezone the property at 2750 Touhy Avenue from I-I Restricted Industrial District to B-3 Business District for the purpose of developing a Dunkin' Donuts Restaurant with a drive-through. (A date for the Public Hearing has not been established.) Page 4 of 10 n. Consideration of the following: • to award a professional services contract to Gallagher-Bassett for the administration of the Village's Self-Insured Liability Plan in an amount not to exceed $44,596; and • to approve the Liability Insurance Premiums for FY 2015-16, submitted by Arthur J. Gallagher Risk Management Services, Inc. at a premium level as determined for the following coverage: General Liability Package (Liability, Auto, Building/Contents, EMT/Paramedic, $141,633 Nurse, Police Professional, Public Officials, Boiler& Machinery Property $ 94,809 Work Comp Excess $ 76,831 Fed Flood $ 17,000 Underground Storage Tank $ 8,057 Crime, Money & Security $ 4,126 Fiduciary $ 10,864 Cyber Liability $ 21,500 Brokerage Service Fee $ 90,846 HELP $107,000 Total $572,666 (The contract with Gallagher-Bassett fluctuates based on the amount of claims over a three year period. (This year's total premium renewal represents and increase of$38,879 or 7%.(High Excel Liability Pool (HELP) provides excess liability coverage in the amount of$13 million in excess of our underlying $2 million coverage. (A report from the Director of Finance, recommending approval, is attached.) o. Consideration to adopt Ordinance No. 3419 (attached) granting a variation of Section 3- 7:D(l) of the Zoning Ordinance as it pertains to permitted locations of principal and attached accessory structures and encroachment of the twenty-five foot (25') front yard setback to permit the construction of two (2) front door entrance elements and the addition of a new brick fagade to the front elevation of the building on property located at 150 Gaylord Street. (This item was discussed at the April 14, 2015 Village Board meeting and currently appears under Unfinished Business.) p. Consideration to adopt Resolution 15-15 adopting the Fiscal Year 2015-16 Budget for the Village of Elk Grove Village, counties of Cook and DuPage, IL. General Fund $ 57,220,911 Motor Fuel Tax Fund $ 1,242,100 Page 5 of 10 Recycling/Municipal Waste Fund $ 1,140,013 Asset Seizure Fund $ 214,195 ICRC/Business Leaders Forum $ 6,401,726 Foreign Fire Insurance Fund $ 210,480 Cable TVFund $ 446,154 Capital Projects Fund $ 5,089,700 Grove Mall - TIF $ 817,000 Devon/Rohlwing - TIF $ 690,000 Residential Enhancement Fund $ 362,750 Busse/Elmhurst - TIF $ 1,415,000 Capital Projects Debt Fund $ 4,128,550 Water& Sewer Fund $ 21,137,054 Capital Replacement Fund . $ 1,923,333 Firefighters Pension Fund $ 5,881,200 Police Pension Fund $ 4,882,000 Total $ 113,202,166 Elk Grove Public Library $ 5,407,441 Total Village and Library $ 118,609,607 (A report from the Director of Finance, recommending approval, is attached.) q. Consideration to adopt Resolution No. 16-15 (attached) approving a Grant of Easement for Water Main between the Village of Elk Grove Village and the owners of record for the property located at 2045-2111 Pratt Boulevard. (Redevelopment of the 2200 Arthur site will require the relocation of a Village water main which connects an existing public water main on Pratt Boulevard with an existing public water main on Arthur Avenue. (An easement is required to construct the replacement water main from the property owner of 2045-2111 Pratt Boulevard. (This resolution approves a Grant of Easement for a twenty foot (20') easement along the rear property line of 2045-2111 Pratt Boulevard. (A report from the Director of Community Development, recommending approval, is attached.) r. Consideration of the following: • to adopt Resolution No. 17-15 authorizing the Mayor and Village Clerk to execute a Sanitary Sewer Easement Agreement with Commonwealth Edison; and • to authorize payment to the Commonwealth Edison Company for the grant of a utility easement for the purpose of constructing a sanitary sewer on Devon Avenue in the amount of$22,205 from the Water/Sewer Fund. Page 6 of 10 (Consideration to make a one-time payment to the Commonwealth Edison Company for a perpetual utility easement in the amount of$22,205 and authorize the Mayor to execute the Easement Agreement. (In order to construct a gravity sanitary sewer, an easement is required from Commonwealth Edison in their Right of Way north of Devon Avenue. Staff has negotiated the size and location of the easement with Commonwealth Edison's Real Estate Department. The Village Attorney has reviewed the agreement.) s. Consideration to adopt Resolution No. 18-15 (attached) authorizing the Mayor to execute a consent to assignment of ground lease and related tower assets from TV6-W, LLC to SBA Towers VI, LLC. (TV6-W, LLC has entered into a tentative agreement with SBA Towers VI, LLC, under which SBA Towers VI, LLC will acquire all of the shares of TV6-W, LLC. (SBA Towers VI, LLC has requested consent for this acquisition, which will result in the assignment of the ground lease agreement at 600 Landmeier Road (formerly 666 Landmeier Road)to SBA Towers V1, LLC.) t. Consideration to adopt Resolution No. 19-15 authorizing the Mayor and Village Clerk to execute an Intergovernmental Agreement between the Village of Elk Grove Village, the Forest Preserve District of Cook County, the Illinois Department of Natural Resources - Office of Water Resources and the Illinois Nature Preserves Commission for the Operation and Maintenance of the Busse Woods Dam. (The agreement provides operational parameters and maintenance responsibilities for the proposed Busse Woods Dam Modification Project. (The State has recommended that Elk Grove Village sign the document first, followed respectively by the Illinois Department of Natural Resources - Office of Water Resources (IDNR-OWR), the Illinois Nature Preserves Commission (INPC), and lastly the Forest Preserve District of Cook County (FPDCC). (A report from the Director of Community Development, recommending approval, is attached.) it. Consideration to adopt Resolution No. 20-15 (attached) supporting portions of Governor Rauner's "Turnaround Agenda" for government empowerment and reform. (By approving this Resolution Elk Grove Village is supporting certain reforms in State government that will encourage local control, reduce costs on local governments, empower local voters, and increase competitiveness in our community.) 7.REGULAR AGENDA a. Consideration to approve a temporary sign permit for Buffalo Wild Wings located at 944 Elk Grove "Town Center. (Section 78-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign Page 7 of 10 permits in the B-5 Town Center Shopping District to be reviewed and approved by the Mayor and Board of Trustees. (Buffalo Wild Wings submitted a temporary sign to help promote their new restaurant location. (The temporary sign will be displayed starting May I, 2015 for a period of no more than thirty (30) days. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration to approve a proposed ATM with ancillary signage for Chase Bank in the Elk Grove Town Center. (The ATM is a permitted conditional use in the B-5 Town Center Shopping District. (Brixmor Property Group has approved this proposed ATM for Chase Bank. (Sections 7B-5-2:C.2 and 7B-5-8 of the Elk Grove Zoning Ordinance requires conditional uses and sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Community Development, recommending approval, is attached) 8.CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri 9.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner a. Ground Feeding of Wild Animals 10. PERSONNEL COMMITTEE -Trustee Franke 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter 12. INFORMATION COMMITTEE -Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri 14.BUSINESS LEADERS FORUM-Trustees Lissner/Petri a. Railroad Crossings 15.YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE -Trustee Czarnik Page 8 of 10 17.HEALTH & COMMUNITY SERVICES -Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19.SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MIA-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21.AIRPORT UPDATE 22. PLAN COMMISSION -Village Manager Rummel a. PC Docket 15-2 - Public Hearing to consider a petition to rezone the property located at 120 E. Higgins Road from B-I Business.District (Shopping Center) to B-2 Business District (General Business). (PH 4-29-2015) 23.ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 15-4 - Public Hearing to consider a petition for a variation to allow the construction of a thirty two foot(32') by thirty two foot(32') garage totaling one thousand and twenty four(1024) square feet with an overall roof height of eighteen feet(18') on the property located at 1210 Diane Lane. (PH 5-7-2015) b. ZBA Docket 15-5 - Public Hearing to consider a petition for a variation to allow the construction of a roof over an exterior deck that will encroach into the required twenty- five foot (25') front yard setback on property located at 401 Charles Drive. (PH 5-7-2015) 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents granting a variation of Section 3-7:1)(1) as it pertains to permitted locations of principal and attached accessory structures and encroachment of the twenty-five foot (25') front yard setback to permit the construction of two (2) front door entrance elements and the addition of a new brick fapade to the front elevation of the building on property located at 150 Gaylord Street. 27. PUBLIC COMMENT Page 9 of 10 28. NEW BUSINESS 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 10 of 10