HomeMy WebLinkAboutVILLAGE BOARD - 04/14/2015 - VILLAGE BOARD MINUTES v �ROV E V/L�9
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MINUTES
REGULAR VILLAGE BOARD MEETING
April 14, 2015
1. CALL TO ORDER- 7:00 PM
Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri
Absent: Trustee Christine K. Prochno
A Quorum was present
Also present: Village Manager Raymond R. Rummel, Village Attorney George B.
Knickerbocker and Village Clerk Judith M. Keegan
2. INVOCATION - Deacon Jerry Szostak- Queen of the Rosary Church
PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF March 24, 2015- Motion to approve the Minutes of the
Regular Village Board Meeting held on March 24, 2015 as submitted and dispense
with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. MAYOR& BOARD OF TRUSTEES' REPORT - Mayor Johnson attended the following
meetings and events:
March 26 - The first Business Leaders Forum meeting.
March 26 - Volunteer Recognition Dinner.
April 1 - Suburban O'Hare Commission meeting- Technical experts from JDA and lobbying
group LGN gave a presentation to the public. The presentation is being broadcast on
Channel 6. It was a very informative presentation about finding solutions to minimize the
impact from the airport.
April 2 - Met with Governor Rauner's Legislative Liason to discuss problems and issues
that the State and communities are facing.
April 2 - Met and discussed different issues with Representative Mussman.
April 6 - Met with a representative from Buffalo Wild Wings to discuss the benefits of
opening in July during the concert series instead of waiting until August. They are going to
try and be open by July.
The Mayor reported in 2014 the Village issued the most building permits for one year in
the.history of the Village. There were 1,138 permits issued. That represents a significant
amount of reinvestment into the community. During the height of the recession in 2010,
only 814 permits were issued. Sales tax revenue increased 7% in 2014 to over eighteen
million.
Mayor Johnson thanked the community for re-electing Trustees Petri, Czarnik and Lissner.
The Village Board works well together and is very committed to the community. The
Mayor congratulated the Trustees and thanked them for their many years of service.
Trustee Feichter stated Meet Chicago Northwest met this week and they are cutting their
budget by 20% for the next fiscal year, in anticipation of cuts that will be made by the
Governor. The good news is that the decision to cut some of their grant funds was reversed
and they did receive the funds. The annual Meet Chicago Northwest meeting will be held
on May 6, 2015 at the Pacman Restaurant in Woodfield. Shirlanne Lemm from the Greater
O'Hare Association is going to be joining the Board of Meet Chicago Northwest.
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Trustee Czarnik represented the Village Board at the grand opening of the Cypress Place
Apartments fitness center. The Frank J. Czarnik Memorial Scholarship applications are
available at Elk Grove High School, Conant High School, St. Viator High School, Elk Grove
Park District and St. Julian Church. Six one thousand dollar scholarships will be awarded.
Applications are due April 24, 2015 and recipients will be announced in May.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the March 31, 2015 Accounts Payable Warrant in the amount of
$332,148.61.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
Motion to authorize payment of invoices as shown on the April 14, 2015 Accounts
Payable Warrant in the amount of$774,405.60.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization of a request from the Elk Grove Park District to waive the Liquor License
fees for Fox Run Golf Links and Garden Terrace Banquets in the amount of$5,800.
b. Authorization of a request from Alexian Brothers Medical Center, 800 Biesterfield
Road, to waive building permit fees in the amount of$10,120.50 to construct Phase III of
the lab remodel.
c. Authorization to contract with Provantage, Inc of North Canton, OH for the purchase of
cloud-based software licenses to Microsoft Exchange in an amount not to exceed $21,276.
d. Authorization of a request to award a professional service contract to New Edge
Improvement Co., Chicago, IL for the remodeling of the kitchen at Fire Station 47
(Biesterfield) in the amount of$24,499 from the Capital Projects Fund.
e. Authorization of a request to renew a lighting & decorating service contract with Temple
Display, LTD of Oswego, IL to provide holiday lighting services in the amount of$
54,624.60.
f. Authorization to award a professional services contract to Johnny Rockets Fireworks
Display Corporation of Chicago, IL to design and produce fireworks displays in
an amount not to exceed $62,000.
g. Authorization of a request to award a sole source purchase contract to Stryker Medical of
Johnsburg, IL for the purchase of two (2) Power Load Stretcher Systems in the amount of
$71,876.16 from the General Fund.
h. Authorization of a request to renew a professional services contract to Powell Tree Care,
Inc. of Elk Grove Village, IL for the 2015 Parkway Tree Maintenance Program in the
amount of$101,350 from the General Fund.
i. Authorization of a request to renew a maintenance contract with Lyons & Pinner Electric
Company, Inc. of LaGrange, IL for annual Residential Streetlight Maintenance Contract
in the amount of$111,635 General Fund.
j. Authorization of a request to renew a maintenance contract with Brancato Landscaping
Inc., of Elk Grove Village, IL for annual Parkway Turf Restoration in an amount not to
exceed $125,860.
k. Authorization of a request to renew a maintenance contract with Lyons & Pinner Electric
Company, Inc. of LaGrange, IL for annual Arterial and Business Park Lighting
Maintenance in the amount of$131,835 from the ICRC Fund.
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I. Authorization to award a professional service contract to the lowest responsive and
responsible bidder R.E. Burke Roofing Company, Inc. of Skokie, IL for the replacement
of the roofing system at the Village Hall (901 Wellington Avenue) in the amount of
$445,468 from the Capital Projects Fund.
m. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Swallow Construction Corporation of Downers Grove, IL for the
Culvert Improvements - Greenleaf- Lunt - Morse project in the amount of$688,310.95
from the Water/Sewer Fund.
n. Authorization of the following items for Fiscal Year 2015-16:
• To authorize a 2% market adjustment to non-union step and specific rate plan
positions;
• To authorize a 2%market adjustment to the merit pay plan positions;
• To continue the eligibility range for defined merit employees who are within 66%
of the pay range, funded at 2%;
• To adopt Ordinance No. 3411 entitled, "AN ORDINANCE AMENDING THE
HOURLY RATE FOR PART-TIME POSITIONS OF CUSTODIAN, PORTER,
HEALTH CODE ENFORCEMENT OFFICER, FIRE INSPECTOR, AND
WATER METER READER; TEMPORARY PART-TIME ADMINISTRATIVE
INTERNS AND SUMMER SEASONAL EMPLOYEE; AND SCHOOL
CROSSING GUARDS OF THE VILLAGE OF ELK GROVE VILLAGE"
• To adopt Ordinance No. 3412 entitled, "AN ORDINANCE AMENDING THE
POSITION CLASSIFICATION AND SALARY PLANS: THE
CLASSIFICATION PLANS: AND SALARY RANGE FOR, MERIT PAY PLAN
POSITIONS, STEP PAY PLAN POSITIONS, AND SPECIFIC PAY PLAN
POSITIONS OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE
VILLAGE"
o. Adopt Ordinance No. 3413 entitled, "AN ORDINANCE AMENDING TITLE 2
BOARDS AND COMMISSIONS OF THE VILLAGE CODE BY ELIMINATING
CHAPTER 11 INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION'
p. Adopt Ordinance No. 3414 entitled, "AN ORDINANCE AMENDING TITLE 3,
CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE
OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER
OF CLASS "D" LIQUOR LICENSES (CAPUTO)"
q. Adopt Resolution No. 12-15 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE A COMMISSION AGREEMENT BETWEEN
THE VILLAGE OF ELK GROVE VILLAGE AND AVISON YOUNG - CHICAGO,
LLC"
r. Adopt Resolution No. 13-15 entitled, "A RESOLUTION APPROVING AN AMENDED
AND RESTATED AGREEMENT FOR THE NORTHWEST CENTRAL DISPATCH
SYSTEM AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE SAID AGREEMENT ATTACHED HERETO AS EXHIBIT A"
s. Authorization to award a professional service contract to Sungard HTE of Lake Mary, FL
for support and maintenance of our business software applications in the amount of
$47,445.51.
t. Authorization to award a professional service contract to Red Caffeine Inc. of Lombard, IL
to continue the implementation of the Beyond Business Friendly Economic Development
Branding and Marketing Plan in a total contract amount not to exceed $221,000 through
the ICRC Fund.
u. Adopt Ordinance No. 3415 entitled, "AN ORDINANCE DELETING ARTICLE H ICE
DEALERS OF CHAPTER 5 OF TITLE 3 OF THE VILLAGE CODE"
v. Adopt Ordinance No. 3416 entitled, "AN ORDINANCE AMENDING SECTION 3-17-1
OF THE VILLAGE CODE TO INCLUDE MOBILE GROOMERS IN THE LICENSING
CHAPTER FOR KENNELS AND PET SHOPS"
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w. Adopt Ordinance No. 3417 entitled, "AN ORDINANCE GRANTING A SPECIAL USE
PERMIT TO ELK GROVE TRUCK SALES TO PERMIT THE OPERATION OF AN
AUTOMOBILE/VEHICLE SHOWROOM FOR INTERNET BASED SALES IN AN I-2
INDUSTRIAL ZONING DISTRICT ON THE PROPERTY LOCATED AT 2500
DEVON AVENUE"
x. Adopt Ordinance No. 3418 entitled, "AN ORDINANCE AMENDING SECTIONS 3-4H-
1 DEFINITION AND 3-4I-1 DEFINITION OF THE ELK GROVE VILLAGE CODE AS
IT PERTAINS TO THE DEFINITION OF COIN-OPERATED AMUSEMENT
DEVICE"
y. Adopt Resolution No. 14-15 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT
FOR SUPPLY, INSTALLATION AND MAINTENANCE OF VILLAGE OF ELK
GROVE VILLAGE GATEWAY SIGNS ON VARIOUS ELK GROVE PARK
DISTRICT LANDS"
Mayor Johnson asked if there were any questions or comments about any of the items on
the Consent Agenda. No Comment.
Motion to approve Consent Agenda items"a. through y."
Moved by Trustee Franke Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
7. REGULAR AGENDA - No items on the Regular Agenda
8. CAPITAL IMPROVEMENTS COMMITTEE- No Report
9.JUDICIARY, PLANNING AND ZONING COMMITTEE - The JPZ Committee will be
meeting on April 28, 2015 at 4:00 p.m. in the Trustee's Conference Room to discuss ground
feeding of wild animals.
10. PERSONNEL COMMITTEE - Applications are being accepted for part-time summer
help. The positions are for college students that are Elk Grove Village residents. It is a ten
week position, forty hours per week. Anyone interested should contact the Human
Resource Department.
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter stated Indianapolis is
experimenting with a new recycling program. Both garbage and recyclables are disposed
of in the same container. An electric eye at the disposal facility is then used to separate the
recyclables from the garbage. Village Manager Rummel advised that Elk Grove is currently
doing both, recycling in a separate bin and garbage is opened and sorted at the transfer
station. The recyclables are removed and then the rest is landfill. The sorting is done with
magnets, blowers and then hand sorted at the very end.
This coming Saturday there will be an electronics recycling and document destruction
event at the School District 54 Administration Facility in Schaumburg from 10:00 a.m. to
3:00 p.m.
Elk Grove Village will be hosting an electronics recycling and document destruction event
on June 13, 2015 from 9:00 a.m. to 12:00 p.m. at the Oakton Fire Station.
Mayor Johnson stated the Village was awarded the last Cultivation License for the medical
marijuana program. The Village Board has earmarked any revenue that the Village
acquires from the Cultivation Center to the Capital Projects Fund.
12. INFORMATION COMMITTEE- Trustee Franke reported on behalf of Trustee Prochno.
The Elk Grove Village Italian Sister Cities is hosting a Student Exchange Fundraiser on
Saturday, May 30, 2015 at 7:00 p.m. at Elk Grove Bowl. Dinner is at 7:00 p.m. followed by
candlelite bowling at 8:00 p.m.
13. CABLE TELEVISION COMMITTEE - No Report
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14. BUSINESS LEADERS FORUM - The kickoff meeting of the Business Leaders Forum was
held on March 26, 2015 at the Holiday Inn. Twelve staff members attended and eighteen
companies were represented. It was a very successful meeting. Josh is going to follow up
with the companies to obtain feedback on the meeting. The next Business Leaders Forum
meeting is going to take place on June 25, 2015.
15. YOUTH COMMITTEE - Youth Committee scholarship application forms are due May 1,
2015. Recipients will be notified by May 30, 2015. There will be three one thousand dollar
scholarships awarded.
16. PARADE COMMITTEE - The 2015 annual Hometown Parade will take place on
Saturday, June 20, 2015 at 5:00 p.m. The theme is Mardi Gras. Trustee Czarnik thanked the
following donors: Chicago Offset, Elk Grove Chamber of Commerce, Fastmore Logistics
LLC, Graham's Pet Depot, The Sign Centre, Grove Memorial Chapel, Crosstown Electric and
Jerry Castle &Son Hi-Lift Inc. The parade Grand Marshals are Tom, Larry and Kevin
Walter. The next meeting of the Parade Committee is Monday, May 4, 2015 at 5:30 p.m.
17. HEALTH & COMMUNITY SERVICES - Trustee Czarnik thanked the twenty-two people
who donated blood at the April 11, 2015 Community Blood Drive. The next Blood Drive
will be held August 1, 2015.
The first Volunteer Recognition Dinner was held to thank all of the volunteers that do so
much to help others. The dinner was held for the volunteers that do not belong to any
Committee, Board or Commission. It was for the volunteers that help at the immunization
clinic, blood drive, the food pantry, pads and many other events.
18.LIQUOR COMMISSION - No Report
19. SPECIAL EVENTS COMMITTEE - The next special event is the Memorial Day
Observation.
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The Concert
Series will start on July 4Lh with Kenny Rogers at 8:00 p.m.,with fireworks following. The
July 7 concert will feature Kansas, July 14 features 38 Special, July 21 features Travis Tritt
and July 28 will feature Christopher Cross and Air Supply.
21.AIRPORT UPDATE - This was discussed under the Mayor's Report.
22. PLAN COMMISSION - No Report
23. ZONING BOARD OF APPEALS - The Zoning Board of Appeals recommended
unanimously to allow a zoning variation at 150 Gaylord Street. The purpose of the
variation is to allow a brand new brick facade which will extend four inches into the
required twenty-five foot front yard setback and also some architectural features which
will extend two feet four inches into the required front yard setback. The Petitioner's were
present in the audience. Mayor Johnson asked if the Trustees had an questions or
comments. No response.
Motion to direct the Village Attorney to prepare the necessary documents to allow a
zoning variation on the property at 150 Gaylord Street.
Moved by Trustee Franke Seconded by Trustee Feichter
AYES: Trustees Feichter, Franke, Lissner, Petri, Czarnik
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
Mayor Johnson advised the Petitioner that the variation would be formally adopted at the
next Village Board meeting. The Petitioner can begin work as soon as the necessary
permits are acquired.
24. REPORT FROM VILLAGE MANAGER - No Report
25. REPORT FROM VILLAGE CLERK - No Report
26. UNFINISHED BUSINESS - The Unfinished Business appears on the Consent Agenda
and can be removed from the Agenda.
27. NEW BUSINESS - Mayor Johnson thanked the Trustees for the confidence they have in
him and for all they have done for the community over the years.
28. PUBLIC COMMENT - 7:38 p.m. - No public comment.
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29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 7:39 p.m.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Franke, Lissner, Petri, Czarnik, Feichter
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
Judith M. Keegan,Village Clerk
Mayor Craig B. Johnson
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