HomeMy WebLinkAboutAGENDA - 05/12/2015 - VILLAGE BOARD AGENDA v�GROVE t9��9C
� F
EPlfUF�l LO
AGENDA
REGULAR VILLAGE BOARD MEETING
May 12, 2015
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (Deacon Ted Czarnecki, Saint Julian Eymard Catholic Church)
3.APPROVAL OF MINUTES OF April 28, 2015
4. MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: April 30, 2015 $ 95,395.43
May 12, 201S $644,971.68
6. CONSENT AGENDA .
a. Consideration of a request from Northwest Presbyterian Church, located at 301 Ridge
Avenue, to waive FY 2015-16 vehicle sticker fees in the amount of$50.
(Northwest Presbyterian Church is requesting a fee waiver for FY 2015-16 vehicle sticker
fees for two passenger vehicles ($25 each) for a total waiver of$50.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from the Fraternal Order of Police Elk Grove Village Lodge
No. 35, to waive FY 2015-16 business license fees in the amount of$50.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
c. Consideration of a request from the Elk Grove Township Community Day Care Center,
located at 711 Chelmsford Lane, to waive FY 2015-16 business license fees in the amount
of$475.
Page 1 of 6
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
d. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield
Road, to waive FY 2015-16 vehicle sticker fees in the amount of$2,300.
(The Elk Grove Park District is seeking a waiver of FY 2015-16 vehicle sticker fees for 4
passenger vehicles ($100), 13 Class-13 trucks ($650), 18 Class-D/F trucks ($1,350), and 2
Class-H/J/K trucks ($200) for a total waiver of$2,300.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
e. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield
Road, to waive FY 2015-16 business license fees in the amount of$3,135.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
f. Consideration to award a contract with Koz Trucking, Inc. of Medinah, IL to Furnish and
Deliver Sand and Gravel for$3,429 from the General Fund and $29,067 from the Water-
Sewer Fund for a total amount not to exceed $32,496.
(On Wednesday, April 29, 2015, the Village opened sealed bids for the Furnish and
Deliver Sand and Gravel contract. Two (2) contractors obtained bids and one (1) bid was
submitted.
(This contract provides for the supply and delivery of various types of gravels and sands
to Village facilities.
(The initial term of the contract is from June 1, 2015 through April 30, 2016, with the
option of four(4) annual renewals in one-year increments through April 30, 2020.
(The lowest responsive and responsible bid was received from Koz Trucking, Inc. of
Medinah, IL in the amount $32,496.
(Funds for the contract have been allocated in the Public Works General Fund and Water-
Sewer Fund.
(The Director of Public Works recommends approval.)
g. Consideration to award a professional services contract to Robert Half Technology of
Chicago, IL for PC technical support services for the period from May I, 2015 through
April 30, 2016 in an amount not to exceed $40,000.
(The requested amount would provide ten days per month of PC technical support during
FY 2016.
(Robert Half Technology personnel provided high-quality PC support during fiscal 2015.
(As in the past, the requested support will only be used and billed on an as-needed basis.
(The Director of Information Technology recommends approval of this contract.)
Page 2 of 6
h. Consideration to adopt Ordinance No. 3421 amending Title 3, Chapter 3, Section 3-3-7,
Number of Licenses of the Village Code of the Village of Elk Grove Village by
increasing the Number of Class "AA" Liquor Licenses. (Buffalo Wild Wings)
(This Ordinance increases Class "AA" Liquor Licenses from two (2) to three (3).
i. Consideration to adopt Ordinance No. 3422 amending various sections of the Village
Code which referenced the Industrial/Commercial Revitalization Commission and the
Health and Community Service Board.
(This Ordinance updates various sections of the Village Code which reference the
Industrial/Commercial Revitalization Commission and the Health and Community
Service Board.
(The Industrial/Commercial Revitalization Commission and the Health and Community
Service Board were previously eliminated from the Village Code.)
j. Consideration to adopt Ordinance No. 3423 designating the representative to the
Northwest Suburban Municipal Joint Action Water Agency(JAWA) for the Village of
Elk Grove Village.
(This Ordinance designates and appoints Craig B. Johnson as its Director on the Board of
Directors of the Agency and Samuel L. Lissner as an Alternative Director for a two-year
term expiring April 30, 2017.)
k. Consideration to adopt Resolution No. 22-15 designating a Director and Alternate
Directors to the Northwest Municipal Conference for the Village of Elk Grove Village.
(This Resolution designates and appoints Craig B. Johnson as Director to the Northwest
Municipal Conference; and James P. Petri, Raymond R. Rummel, Matthew J. Roan, and
Maggie Jablonski as Alternate Directors to the Northwest Municipal Conference.)
1. Consideration to adopt Resolution No. 23-15 approving and authorizing the appointment
of a Director and Alternate Directors to the Solid Waste Agency of Northern Cook
County, a Municipal Joint Action Agency (S WANCC).
(This Resolution designates Craig B. Johnson as the Director on the Board of Directors of
the Agency; and appoints James P. Petri and Raymond R. Rummel as Alternate Directors,
for a two-year term expiring April 30, 2017 or until his or her successor is appointed.)
m. Consideration to adopt Resolution No. 24-15 accepting the results of the canvass
conducted by the Canvassing Board of the Cook County Clerk's office of the votes of the
Consolidated Election for Village Officials held on Tuesday, April 7, 2015 and
proclaiming the results.
(A Consolidated Election was held in Elk Grove Village on April 7, 2015.
(The Cook County Clerk canvassed the results of the Election and as required by Statute,
Resolution No. 24-15 accepts the results of the votes canvassed by the Canvassing Board
Page 3 of 6
of the Cook County Clerk's office.)
n. Consideration to adopt Resolution No. 25-15 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located
a1185 Martin Lane.
(The Law Offices of Liston & Tsantilis, on behalf of their client Ashland Door Solutions,
LLC. (Applicant) is seeking a Cook County Class 6B property tax exemption for property
located at 185 Martin Lane.
(The Applicant intends on purchasing the building and using it for their operations
consisting of industrial door manufacturing, warehousing, and distribution.
(Ashland Door currently operates a showroom in Chicago and a manufacturing facility in
Sandwich, Illinois.
(Ashland intends to relocate the Sandwich manufacturing operation to Elk Grove Village
transferring eight jobs.
(The subject building is approximately 7,172 square feet.
(Ashland Door proposes to complete approximately $69,600 worth of building
improvements including: new landscaping; removal of exterior fagade shingled awning;
new awning over front entrance; installation of new fagade signage; replace asphalt and
restripe on parking lot and drive isles; replace concrete aprons at drive isles and dock
drive; renovate storm catch basin located in rear; new doors throughout; remodel office
area, conference room, and lunch room; install new HVAC (if needed); and renovate
plumbing.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements for
6B status are new construction, substantial renovation or buildings that have been vacant
for a period of time.
(This site qualifies as it involves occupation of an abandoned building for less than
twenty four(24) months continuous vacancy with a purchase for value with special
circumstances and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
(Industrial property is currently assessed at 25%of fair market value in Cook County.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri
9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner
a. Ground Feeding of Wild Animals
Page 4 of 6
10.PERSONNEL COMMITTEE-Trustee Franke
11.RECYCLING&WASTE COMMITTEE -Trustee Feichter
12.INFORMATION COMMITTEE-Trustee Prochno
a. Providing Information to Community
13. CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
14.BUSINESS LEADERS FORUM -Trustees Lissner/Petri
a. Railroad Crossings
15.YOUTH COMMITTEE -Trustee Franke
16.PARADE COMMITTEE-Trustee Czarnik
17. HEALTH &COMMUNITY SERVICES- Trustee Czarnik
18. LIQUOR COMMISSION- Mayor Johnson
19.SPECIAL EVENTS COMMITTEE - Mayor Johnson
20.MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson
21.AIRPORT UPDATE
22.PLAN COMMISSION -Village Manager Rummel
a. PC Docket 15-2 - Public Hearing to consider a petition to rezone the property located at
120 E. Higgins Road from B-1 Business District(Shopping Center) to B-2 Business
District (General Business). (PH 4-29-2015)
23. ZONING BOARD OF APPEALS -Village Manager Rummel
a. ZBA Docket 15-4 - Public Hearing to consider a petition for a variation to allow the
construction of a thirty two foot (32') by thirty two foot (32') garage totaling one thousand
and twenty four (1024) square feet with an overall roof height of eighteen feet (18') on the
property located at 1210 Diane Lane. (PH 5-7-2015)
b. ZBA Docket 15-5 - Public Hearing to consider a petition for a variation to allow the
Page 5 of 6
construction of a roof over an exterior deck that will encroach into the required twenty-
five foot (25') front yard setback on property located at 401 Charles Drive. (PH 5-7-2015)
24. REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
26.UNFINISHED BUSINESS
27.NEW BUSINESS
28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
Page 6 of 6
�v�OgOVE Vl2tgc� i
T 4�
df fxCePTIONALGOMr+3r
ADDENDUM
REGULAR VILLAGE BOARD MEETING
May 12, 2015
7:00 PM
6. CONSENT AGENDA
o. Consideration of a request from The Salvation Army, located at 1000 Pratt Blvd., to waive
FY 2015-16 vehicle sticker fees in the amount of$1,325.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
p. Consideration of a request to purchase a Quint Fire Truck from Pierce Manufacturing of
Appleton, WI through the Houston-Galveston Area Council Cooperative Purchasing
Program in an amount not to exceed $1,055,000 from the Capital Replacement Fund
($1,039,000) and Foreign Fire Fund ($16,000).
(The FY 16 Budget includes funding for the purchase of a new quint fire truck.
(Pierce Manufacturing was selected, as the Fire Department's current suppression fleet is
comprised of all Pierce vehicles. Both Fire Department personnel and Fleet Services
personnel benefit from the familiarity with Pierce vehicles and standard equipment.
(Both the Fire Department and Fleet Services have an excellent working relationship with
Pierce Manufacturing, as well as their local dealership in Aurora, IL.
(The Fire Department is able to secure excellent pricing with the purchase of a demo unit
as well as contract pricing available through the Houston-Galveston Area Council
Cooperative Purchasing Program, of which the Village is a member.
(Adequate funds are available in the Capital Replacement Fund.
(Optional equipment, if purchased, will be paid for with Foreign Fire tax receipts.
(The Fire Chief has recommended approval of this request.)
q. Consideration to award a professional service contract to Red Caffeine Inc. of Lombard,
IL to implement the Beyond Business Friendly Advertising Campaign in total contract
amount not to exceed $500,000 from the Busse/Elmhurst Tax Increment Finance District.
(The marketing firm Red Caffeine of Lombard, Illinois was selected to develop the
Beyond Business Friendly Marketing Campaign beginning in 2012.
(The goal of the marketing campaign is to create awareness around the Village's brand
image, Beyond Business Friendly.
Pagel of 2
(The campaign targets various audiences including, retention of current businesses located
in Elk Grove, attraction of business to the Village, and commercial real estate
professionals working in the region.
(The Beyond Business Friendly Advertising Campaign is designed to support this effort
through an aggressive and integrated multimedia advertising approach.
(The advertising campaign includes television and radio advertisements on major media
outlets, print media, and billboard placements throughout Chicago land.
(At this time, the proposal is to approve the Beyond Business Friendly Advertising
Campaign under the direction of Red Caffeine at a cost not to exceed $500,000.
(The Director of Business Development &Marketing recommends approval.)
r. Consideration to adopt Resolution No. 26-15 authorizing the Mayor and Village Clerk to
execute a Cost Recovery Agreement between the Village of Elk Grove Village and Castle
Chevrolet North, Inc.
(Castle Chevrolet is in the process of taking over the dealership that was formerly operated
by Hoskins Chevrolet, at 175 N. Arlington Heights Road.
(As part of their acquisition, Castle is intending to undertake substantial expenses to
rehabilitate the site.
(Castle is projecting the sales at this site to be nearly $40 million per year.
(This Resolution authorizes the Mayor and Village Clerk to execute a Cost Recovery
Agreement with Castle Chevrolet North, Inc.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
Page 2 of 2