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HomeMy WebLinkAboutVILLAGE BOARD - 05/12/2015 - VILLAGE BOARD MINUTES �GgOY E V/L� a 1 .dCfPTION,I,Gn, MINUTES REGULAR VILLAGE BOARD MEETING May 12, 2015 1. CALL TO ORDER - 7:15 PM Present: Mayor Craig B. Johnson,Trustees Nancy). Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno A Quorum was present Also present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker, Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE INVOCATION - Deacon Ted Czarnecki, Saint Julian Eymard Catholic Church 3. APPROVAL OF MINUTES - Motion to approve the Minutes of the Regular Village Board Meeting held on April 28, 2015 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR& BOARD OF TRUSTEES' REPORT - Mayor Johnson attended the following events: April 30, 2015 - Elk Grove Chamber Business Expo May 1, 2015 - Mitch Bruski retirement party at the Kenneth Young Center May 2, 2015 - Coffee with the Mayor and Village Board May 7, 2015- State of the Village Address to the Elk Grove Chamber of Commerce Mayor Johnson highlighted information presented in his State of the Village Address and gave a presentation showcasing an aggressive ad campaign being implemented by the Village to promote business growth in the Village Business Park. The ad campaign will utilize billboards, news print, radio and television. "Makers Wanted" is the promotional slogan that is going to be used. The Memorial Day Ceremony will take place May 25, 2015 at 10:45 a.m. at the Pavilion. Mayor Johnson deviated from the Agenda to address two Public Hearings held before the Zoning Board of Appeals. ZBA Docket 15-5 is for a variation at the old farmhouse located at 401 Charles Drive. The home is considered legal non-conforming due to the age of the home. The homeowner is seeking a variation to put on a front porch that would extend eleven feet six inches into the required front yard setback. In order to install the front porch deck and roof, it would require two zoning variations. The Zoning Board of Appeals held a Public Hearing and voted unanimously to recommend to the Village Board to grant the variation. The Petitioner was present in the audience. The Village Board did not have any questions for the Petitioner. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Feichter Seconded by Trustee Lissner AYES: Trustees Czarnik, Feichter, Franke, Lissner, Petri, Prochno NAYS: None MOTION CARRIED Mayor Johnson advised the Petitioner that the variation would be formally adopted at the next Village Board meeting. The Petitioner can begin work once proper permits are obtained. Page 1 of 6 ZBA Docket 15-4 pertains to a home at 1210 Diane Lane. Village Manager Rummel advised there were three residents in the audience that would like to address the Village Board, depending upon how the discussion about the variation goes. The Zoning Board of Appeals held a Public Hearing on the petition of the homeowner to construct a thirty-two foot by thirty-two foot garage. A number of neighbors attended the Public Hearing and presented testimony. The Zoning Board of Appeals recommended unanimously to deny the variation because of insufficient hardship. The Petitioner was present in the audience. Mayor Johnson advised the Petitioner, Mr. Shellman, that the Village Board puts a lot of credence behind the Zoning Boards decisions. Mayor Johnson is not aware of the Village Board ever overturning a unanimous decision by the Zoning Board. Mr. Shellman stated he felt the problem of the eye-sore issues currently on his property was more the focus of the Hearing than the variance request for the garage. Mr. Shellman also stated there was very little discussion about the size of the requested garage. Mr. Shellman advised he wanted the garage to store several vehicles that he owns. He has vehicles that he does not drive and they are getting weathered from sitting in the driveway. The purpose of the garage is to get everything moved from the front of the property and into a garage to make the property look nicer for the neighbors. Mayor Johnson asked Mr. Shellman if he would be comfortable if some of his neighbors were asked to speak. Mr. Shellman stated he was fine with it. Mayor Johnson advised the neighbors that the issue of the garage should be addressed and that the purpose was not to beat up on Mr. Shellman. Mr. Shellman commented that he could build a six hundred foot garage without a variation but it would not be large enough to house all of his vehicles. The following residents expressed their concerns if the variation for the garage is approved: Joe Chittenden, 1209 Helen Lane and Keith Urban, 1232 Diane Lane. A big concern is the size of the structure. Mayor Johnson stated he read all the testimony from the Hearing and that he also drove by the property. The Mayor stated that right now the property is an eye sore and that a garage in the back of the property would alleviate that issue. One of the neighbors expressed at the Hearing that it would be nice to get all of the junk in the front yard cleaned up. Mayor Johnson stated he hopes there can be a solution that will make the neighbors and Mr. Shellman happy. Mayor Johnson asked Mr. Shellman if he would be willing to withdraw his petition for the variance and meet with the Community Development Department to see if a compromise can be made to meet his storage needs and keep the neighbors happy. Mr. Shellman withdrew his petition. Relay for Life - Rita Sayer, representative of Relay for Life, spoke about the 2015 Elk Grove event which is being held at Elk Grove High School on Saturday, May 16 from 11:00 a.m. to 11:00 p.m. It is a free community event to raise funds for the American Cancer Society. Everyone is welcome to attend. Community Character Coalition - Pastor Curt Hansen, Team Leader of the Community Character Coalition Scholarship Team presented the following$1,000 Fallen Soldier Memorial Scholarships: Gretchen Schneider- Elk Grove High School Rebecca Farmer- Elk Grove High School Katherine Dunker - Elk Grove High School Autumn Carney- Elk Grove High School Community Character Coalition representatives Betsy Boswell and Birdie Bisceglie recognized and presented certificates to the following groups for their service to the community: Queen of the Rosary Student Council Page 2 of 6 Ridge Family Learning Center Eco Club Rupley School Senior Luncheon Group Girl Scout Troop 41862 Clearmont School Fifth Grade Student Leadership &Service Team Ridge Family Learning Center Jump Rope for Heart Participants Mead Rotary Prep Holmes Heroes Elk Grove Leo Club Holmes Jr. High Action Club St. Julian After Mass Youth Group Mead Interact Club A Representative from each group spoke about what their organization had done for the community over the past year. Trustee Prochno announced three Betty Erickson Memorial Scholarships were presented by the Lioness Club. The recipients of the scholarships are Taylor Waidanz - Conant High School, Autumn Carney- Elk Grove High School, and Chase Dorn- Conant High School. The Elk Grove Village Italian Sister Cities Organization will be hosting a Candlelite Bowling fundraiser for the student exchange program on Saturday, May 30, 2015 at 7:00 p.m. at Elk Grove Bowl. The Kenneth Young Center"Walk for the Health of It" took place on Saturday at Busse Woods. With the retirement of Mitch Bruski, Susan Cohen has been named the new Executive Director of the Kenneth Young Center. The 1811,Annual Memorial Day Observation will take place on Monday, May 25, 2015 at 10:45 a.m. indoors at the Pavilion. The Observation is sponsored by VFW Post 9284 and the Ladies Auxiliary. Trustee Feichter stated Elk Grove Village will be recognizing Bike Safety Week from May 17 to May 23,2015. The following is a list of events that will be taking place: May 20, 2015 - "Ride of Silence" from 6:40 p.m. to 8:00 p.m., leaving from the Hattendorf Center. May 23, 2015 - "Bike with the Mayor" at 3:00 p.m., leaving from the Historical Society. May 15, 2015 - Elk Grove High School "Bike to School Day." May 16, 2015 - Elk Grove Park District traffic skills program and bike park to park challenge. A bike safety quiz is available on line at www.bikesafetyquiz.com. You can test your knowledge of bike safety. Trustee Feichter said it was a very challenging quiz. Trustee Petri attended the following events: May 6, 2015 - Chicago On the Edge annual meeting with Trustee Feichter. Trustee Feichter is Vice President of the Executive Board. May 7, 2015 - Trustees Petri, Prochno, Feichter and Lissner attended the Prayer Breakfast at Lutheran Church of the Holy Spirit. May 11, 2015 - The Tollway meeting. A lot of progress is being made. The tollway from Lake Street to 290 should be open in 2016. Gantries for the tolls will be installed in the next couple of weeks. Tolls will not be collected until mid-summer of 2016. They are testing a gantry on 294 at Touhy Avenue. Several states are looking into new methods for tolling. The bridge at Elmhurst Road should be completed in 2017. May 12, 2015 - Rolling Meadows High School for "On the Table." There was great discussion on how to get kids involved in philanthropic causes. They also discussed how many children in the district are living at poverty level. Trustee Lissner attended the DuPage Convention &Visitors Bureau Tourism Week event on May 5, 2015 at the Morton Arboretum. Page 3 of 6 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the April 30, 2015 Accounts Payable Warrant in the amount of$95,395.43. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the May 12, 2015 Accounts Payable Warrant in the amount of$644,971.68. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from Northwest Presbyterian Church, located at 301 Ridge Avenue, to waive FY 2015-16 vehicle sticker fees in the amount of$50. b. Authorization of a request from the Fraternal Order of Police Elk Grove Village Lodge No. 35, to waive FY 2015-16 business license fees in the amount of$50. c. Authorization of a request from the Elk Grove Township Community Day Care Center, located at 711 Chelmsford Lane, to waive FY 2015-16 business license fees in the amount of$475. d. Authorization of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2015-16 vehicle sticker fees in the amount of$2,300. e. Authorization of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2015-16 business license fees in the amount of $3,135. f. Authorization to award a contract with Koz Trucking, Inc. of Medinah, IL to Furnish and Deliver Sand and Gravel for $3,429 from the General Fund and $29,067 from the Water-Sewer Fund for a total amount not to exceed $32,496. g. Authorization to award a professional services contract to Robert Half Technology of Chicago, IL for PC technical support services for the period from May 1, 2015 through April 30, 2016 in an amount not to exceed $40,000. h. Adopt Ordinance No. 3421 entitled, "AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "AA" LIQUOR LICENSES" i. Adopt Ordinance No. 3422 entitled, "AN ORDINANCE AMENDING VARIOUS SECTIONS OF THE VILLAGE CODE WHICH REFERENCED THE INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION AND THE HEALTH AND COMMUNITY SERVICE BOARD" j. Adopt Ordinance No. 3423 entitled, "AN ORDINANCE DESIGNATING A DIRECTOR AND ALTERNATE DIRECTOR TO THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY FOR THE VILLAGE OF ELK GROVE VILLAGE (JAWA)" k. Adopt Resolution No. 22-15 entitled,"A RESOLUTION DESIGNATING A DIRECTOR AND AN ALTERNATE DIRECTOR TO THE NORTHWEST MUNICIPAL CONFERENCE FOR THE VILLAGE OF ELK GROVE VILLAGE (NWMC)" 1. Adopt Resolution No. 23-15 entitled, "A RESOLUTION APPROVING AND AUTHORIZING THE APPOINTMENT OF A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY,A MUNICIPAL JOINT ACTION AGENCY (SWANCC)" m. Adopt Resolution No. 24-15 entitled, "A RESOLUTION ACCEPTING THE RESULTS OF THE CANVASS CONDUCTED BY THE CANVASSING BOARD OF THE COOK COUNTY Page 4 of 6 CLERK'S OFFICE OF THE VOTES OF THE CONSOLIDATED ELECTION FOR VILLAGE OFFICIALS HELD ON TUESDAY, APRIL 7, 2015 AND PROCLAIMING THE RESULTS" n. Adopt Resolution No. 25-15 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 185 MARTIN LANE, ELK GROVE VILLAGE, ILLINOIS" o. Authorization of a request from the Salvation Army, located at 1000 Pratt Blvd., to waive FY 2015-16 vehicle sticker fees in the amount of$1,325. p. Authorization of a request to purchase a Quint Fire Truck from Pierce Manufacturing of Appleton, WI through the Houston-Galveston Area Council Cooperative Purchasing Program in an amount not to exceed $1,055,000 from the Capital Replacement Fund ($1,039,000) and Foreign Fire Fund ($16,000). q. Authorization to award a professional service contract to Red Caffeine Inc. of Lombard, IL to implement the Beyond Business Friendly Advertising Campaign in total contract amount not to exceed $500,000 from the Busse/Elmhurst Tax Increment Finance District. r. Adopt Resolution No. 26-15 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A COST RECOVERY AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CASTLE CHEVROLET NORTH, INC." Mayor Johnson asked if there were any questions or comments about any of the items on the Consent Agenda. No Response. Motion to approve Consent Agenda items "a. through r." Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA- No items on the Regular Agenda. 8. CAPITAL IMPROVEMENTS COMMITTEE - No Report 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - The JPZ Committee reviewed a Plat of Resubdivision for 2200 Arthur. The Resubdivision is to combine six lots into one lot. The Committee recommends approval of the Resubdivision. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Lissner Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 10. PERSONNEL COMMITTEE - No Report 11. RECYCLING &WASTE COMMITTEE - The Village will be hosting an Electronics Recycling and Document Destruction event on June 13, 2015 from 9:00 a.m. to 12:00 p.m. at the Oakton Street Fire Station. 12.INFORMATION COMMITTEE - No Report 13. CABLE TELEVISION COMMITTEE - No Report 14. BUSINESS LEADERS FORUM - No Report 15.YOUTH COMMITTEE -The Youth Committee will be meeting in Executive Session on May 16, 2015 at 10:30 a.m. to review scholarship applications. Twenty-two applications were received. 16. PARADE COMMITTEE - The parade will take place on June 20, 2015 at 5:00 p.m. The Theme is Mardi Gras. Trustee Czarnik thanked the following donors: Chicago Offset, Elk Grove Chamber of Commerce, Fastmore Logistics LLC, Graham's Pet Depot,The Sign Centre, Grove Memorial Chapel, Crosstown Electric and Jerry Castle &Son Hi-Lift Inc. The Grand Marshals are Tom, Larry and Kevin Walter. The next meeting of the Parade Committee is Monday, June 1, 2015 at 5:30 p.m. 17. HEALTH & COMMUNITY SERVICES - Community Services and Elk Grove High School Page 5 of 6 Service Learning Program are sponsoring a "Spring Clean Up." The program is to help those who are not able to do it themselves. Yard work, leaf raking, bush trimming, flower planting and first level window washing is being offered on Monday, May 18, 2015. "The Caring Place" is the official name of the Community Respite Program. The Program takes place on Mondays, Wednesdays and Thursdays from 9:30 a.m. to 3:30 p.m. at Christus Victor Church. 18. LIQUOR COMMISSION - No Report 19. SPECIAL EVENTS COMMITTEE - The Memorial Day Ceremony will take place on May 25, 2015 at 10:45 a.m. at the Pavilion. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Concerts will feature Kenny Rogers on July 4, Kansas on July 7, 38 Special on July 14, Travis Tritt on July 21 and Christopher Cross and Air Supply on July 28. 21.AIRPORT UPDATE- No information at this time. Information from JDA should be available in the near future. 22. PLAN COMMISSION - The Finding of Fact was not distributed to all Village Trustees. The Petitioner was not in the audience. The Plan Commission voted unanimously to recommend approval of the rezone of 120 E. Higgins Road. The Finding of Fact will be distributed to the Village Board and documents for the rezone can be prepared and discussion will take place at the next Village Board meeting. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Lissner Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 23. ZONING BOARD OF APPEALS - The two items under the Zoning Board of Appeals were addressed under the Mayor's Report. 24. REPORT FROM VILLAGE MANAGER- No Report 25. REPORT FROM VILLAGE CLERK- No Report 26. UNFINISHED BUSINESS - No Unfinished Business 27, NEW BUSINESS - No items of New Business Mayor Johnson announced Oaths of Office are going to be administered to the Village Trustees and Library Board Trustees at the May 26, 2015 Village Board meeting and there will be no Public Comment that evening. 28. PUBLIC COMMENT- 9:06 p.m. - No Public Comment Mayor Johnson announced the Village Board will be returning to Executive Session after adjournment of the Village Board meeting. 29.ADJOURNMENT - Motion to adjourn the meeting at 9:07 p.m. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Judith M. Keegan.Village Clerk Mayor Craig B. lohnson Page 6 of 6