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HomeMy WebLinkAboutVILLAGE BOARD - 11/13/2018 - Village Board MinutesMINUTES REGULAR VILLAGE BOARD MEETING November 13, 2018 1. CALL TO ORDER - 7:18 P.M. PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, and Christine K. Prochno ABSENT: None A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE / INVOCATION - PASTOR MIKE GATES, LIVING HOPE CHURCH Mayor thanked Pastor Gates for allowing him to speak at two services about the Elk Grove Village Cares Program. As of today, there have been eleven people that have signed up for assistance through the program. The Mayor has gone to all the different places of worship in the Village to speak about the Program and he stated that it has been a learning experience as well as an emotional one at times. The Community has been receptive about the program and he has been approached by several people that have been personally affected by this epidemic and are very appreciative. Mayor thanked Pastor Gates for his leadership and support for helping to get the word out to the different congregations through the Interfaith Council. 3. APPROVAL OF MINUTES OF OCTOBER 23, 2018 - Motion to approve the Minutes of the Regular Village Board Meeting held on October 23, 2018 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR AND BOARD OF TRUSTEES' REPORT Mayor Johnson - A delegation from the Republic of Bulgaria was present to sign a Friendship Agreement between Elk Grove Village and the City of Pernik. The Village Board had an opportunity to meet the delegation at dinner prior to the board meeting. The City of Pernik is working to build an industrial manufacturing base similar to Elk Grove Village and is interested in learning and sharing cultural exchanges. A presentation will be given later to sign the Agreement. Leaf Collection Extended - The Village will be extending the leaf collection pickup to Monday, November 26. This will be a one day only pick up for leaves throughout the entire Village. After November 26th, they will have two dumpsters placed at the Public Works locations to allow residents to drop off their bagged leaves until December 7, 2018. Mayor Johnson attended the following meetings: ➢ October 24 - McDonald's Grand Reopening at 1450 Busse Road; ➢ October 25 - Tollway Board Meeting; ➢ October 25 - Progressive Rail, the owner of the railroad tracks in the business park; ➢ October 28 - Elk Grove Cares speech at St. Nicholas; ➢ November 3 - Coffee with the Village Board; ➢ November 4 - Elk Grove Cares speech at Living Hope Church & Christus Victor Church; ➢ November 6 - Tour of Business Park for the Head of Bahamas Bowl; and ➢ November 8 - Took a Train Ride in Business Park to discuss future improvements with Progressive Rail. Tree Lighting Ceremony -The Annual Tree Lighting Ceremony will be on November 23, 2018 featuring Gary Puckett and the Union Gap at 4:30 p.m., lights and fireworks at 5:30 p.m., followed by a visit from Santa. Hot chocolate and cookies will be served by the Lions Club with assistance from the Lionesses. Presentations: 2019 Mid -Summer Classics Summer Concert Series - The summer concerts are hosted by the Village and Page 1 of 5 the Elk Grove Park District. The following bands are confirmed for 2019: ➢ July 4 - Melissa Etheridge (Rotary Green) ➢ July 9 - Boz Scaggs (Town Center) ➢ July 16 - The Commodores (Town Center) ➢ July 23 - Wynona and The Big Noise (Town Center) July 30 - Night Ranger (Town Center) Consent Agenda Item 6-c - Mayor announced that item c on the Consent Agenda references the property taxes. For the 12th year we are not raising our general property taxes and for the first time in a long time we are not raising property taxes for pensions or debt service. There is a zero dollar or zero percent change in the property taxes this year. City of Pernik Friendship Agreement - Ivan Anchev, Bulgarian Consul General for Chicago and Mayor Vyara Tserovska of the City of Pernik joined Mayor Johnson at the podium. Ivan Anchev reached out to the Village to discuss working together with the City of Pernik. Mayor Tserovska thanked the Mayor and the Village Board for the opportunity and thanked all the Bulgarians that have contributed to make this historical event. The City of Pernik is looking to rebuild their community into an industrial manufacturing city and move away from the former coal mining industry. The City of Pernik is close to the Capital of Bulgaria, Sofia, which is similar to Elk Grove being close to the City of Chicago. Since Pernik is the same size and population as Elk Grove Village, they thought it would be a good connection. This area of Chicago has the second largest concentration of Bulgarians outside the Capital of Bulgaria. Mayor Tserovska plans to take Elk Grove Village as a model for Pernik and use this friendship to help model the city. Pernik would like to introduce Elk Grove Village to the Bulgarian culture and provide the knowledge of history and extend an invitation to meet more people from the City of Pernik. Ivan Anchev stated that this is a historical moment this evening for the dual relationship. There are not many Sister Cities between Bulgaria and the United States. Ivan represents a great part of the Bulgarian community not only in Elk Grove but also in the northern suburbs. Elk Grove Village has the biggest Bulgarian Saturday/Sunday school with over 600 students attending to study Bulgarian language, history and the culture. They are looking to enhance the educational and cultural experiences between countries. Mayor Johnson presented the Proclamation honoring the Friendship Agreement and Mayor Tserovska joined him in front of the dais to formally sign the Agreement. There was a recess at 8:00 p.m. to take photos with the Delegation prior to them leaving the meeting. The meeting reconvened at 8:20 p.m. PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, and Christine K. Prochno Trustee Reports Trustee Franke - No report. Trustee Lissner - Attended the Veterans Day Ceremony on November 11th at the VFW. There will not be a class at Enclave this Wednesday because of Thanksgiving but there will be a class in December. Trustee Petri - No report. Trustee Czarnik - Attended the Veterans Day Ceremony on November 11th at the VFW and also attended the Veterans Day Ceremony at Elk Grove High School on Friday, November 9th honoring heroes past and present. Trustee Feichter - The Community Character Coalition recognized two people, Brett Tanner and Jim McEnroe, for their heroic actions for notifying and assisting a neighbor to safety for a house fire on Crest Avenue. The Community Character Coalition is collecting Toys for Tots for the Marine Corps. Boxes are placed around the community to collect new, unwrapped gifts. The Elk Grove Police Department is participating in the annual Cops for Kids Program on December 8th to help families in need. Trustee Prochno - The Farmers Market has moved indoors for the winter to Christus Victor Lutheran Church, 1045 S. Arlington Heights Road. The December dates for the Winter Market are on Saturday, December 1st and Saturday, December 15th. The hours are from 8:00 a.m. until 1:00 p.m. during the winter months. The Sister Cities Exchange Students from Termini Imerese will arrive this Saturday and stay with their counterpart student from Elk Grove High School. The Exchange Students will trail an Elk Grove High School student and stay with a family. They will participate in an assortment of cultural and educational events that will include the annual Tree Lighting Ceremony. The Elk Grove High School students will Page 2 of 5 visit Termini Imerese in the Spring and stay with their families to share in the cultural experience. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the October 31, 2018 Accounts Payable Warrant in the amount of $2,711,540.37. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the November 13, 2018 Accounts Payable Warrant in the amount of $5,174,979.18. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from Elk Grove Township to waive permit fees in the amount of $42.00 for a storm sewer connection near Laurel Street. b. Authorization of a request from Christus Victor Lutheran Church, 1045 S. Arlington Heights Road, to waive permit fees in the amount of $769.60 for a roof replacement project. C. Authorization to concur with the 2018 combined Village and Library property tax levy determination of $30,496,383 less the proposed abatement of $6,358,395 for a net levy $24,137,988. d. Authorization to award a contract to AVI Systems of Arlington Heights, IL, the low bidder for the purchase of a PTZ Camera Package in an amount not to exceed $27,947.00 from the Cable Television Fund. e. Authorization to award a professional service contract to Engineering Resource Associates of Warrenville, IL for Phase II Engineering Services for the water main replacement on Tanglewood Drive from Greenbriar Street to Ridgewood Road including Tanglewood Court in the amount of $28,875.16 from the Water and Sewer Fund. £ Authorization to award a purchase contract through the Houston -Galveston Area Council (HGAC) joint purchasing cooperative to Equipment Management Company of Channahon, IL for the purchase of Genesis Rescue Systems battery -operated extrication tools in the amount of $37,408 from the General Fund. g. Authorization to award a purchase contract through the Suburban Purchasing Cooperative to Sutton Ford of Matteson, IL for the purchase of one Ford F-150 Police Responder in the amount of $41,375. h. Authorization of a balancing change order for the following items related to budgeted fire station construction and improvement projects within the Capital Projects Fund: • To award a contract to Lyons Pinner Electric of LaGrange, IL for the relocation and installation of streetlights on Meacham Road in front of Fire Station 10 in the amount of $27,300; and • To increase a contract with House of Doors of Brookfield, IL for the purchase of three (3) additional overhead doors for Fire Station 7 in the amount of $33,305. i. Authorization to award a purchase contract to Corporate Concepts of Lombard, IL for the purchase, delivery, and installation of furniture, fixtures, and equipment (FF&E) for Fire Stations 8 and 10 in the amount of $177,539.44 from the Capital Projects Fund. j Authorization to waive formal bidding procedures and award a purchase contract to Energenecs, Inc. of Saukville, WI to design and furnish two replacement SCADA and Motor Control Centers for two water booster pump station control panels in the amount of $295,480 from the Water & Sewer Fund. k. Authorization to award a professional service contract to Entertainment Management Group of Elk Grove Village, IL to manage and operate the 2019 Mid -Summer Classics Concert Series in an amount not to exceed $435,000, of which $50,000 will be reimbursed back to the Village by the Elk Grove Park District. 1. Authorization to approve the first quarter financial report ending July 31, 2018. in. Authorization to adopt Resolution No. 47-18 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A SUPPLEMENTAL SERVICE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND MUNICIPAL GIS PARTNERS OF DES PLAINES, IL FOR SUPPORT SERVICES IN CONNECTION WITH ELK GROVE VILLAGE'S GEOGRAPHIC INFORMATION SYSTEMS (GIS) IN AN AMOUNT NOT TO EXCEED $162,892.20 FROM THE BUSINESS LEADERS FUND." Page 3 of 5 Mayor asked if anyone had any questions on any of the Consent Agenda items. Motion to approve Consent Agenda items a. through m. Moved by Trustee Czarnik Seconded by Trustee Franke VOICE VOTE MOTION CARRIED 7. REGULAR AGENDA a. Authorization to approve a sign variation for Gladstone Group, Inc. at 390 E. Higgins Road. Mayor asked if anyone had any questions on the Regular Agenda item. Motion to approve Regular Agenda item a. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 8. PLAN COMMISSION - Village Manager Rummel - There are no items for action by the Village Board this evening. 9. ZONING BOARD OF APPEALS - Village Manager Rummel - There are no items for action by the Village Board this evening. 10. YOUTH COMMITTEE - Trustee Franke - No report. 11. BUSINESS LEADERS FORUM - Trustee Petri - No report. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - No report. 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - There were 38 donors that participated in the November 3rd blood drive. Your donation is greatly appreciated. The next blood drive will be held in January. 14. INFORMATION COMMITTEE - Trustee Franke - Applications are due on January 26 for the 2019 Citizens Police Academy beginning on February 6 from 6:30 p.m. to 8:30 p.m. on Wednesday evenings through March 27. Please contact Officer Dave Johnson at davejohnson@elkgrove.org for more information. Applications are available on the website at www.elkgrove.org. 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - Holiday lights, batteries and CFL lightbulbs can be recycled at the Community Development Department at the Village Hall. 16. PARADE COMMITTEE - Trustee Czarnik - Saturday, September 21, 2019 is the new date for the Hometown Parade that will be held in conjunction with the Elk Grove Village annual Oktoberfest. The next Parade meeting will be on Monday, January 7, 2019 at 5:30 p.m. in Room E of the Zettek Municipal Building. 17. PERSONNEL COMMITTEE - Trustee Franke - No report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No report. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik Beisner Road Right of Way Storm Sewer Improvement - Due to the wet weather conditions, the contractor will continue with the placement of top soil and laying sod. In addition, the roadway restoration work was pushed back. Elk Grove Boulevard / JFK Boulevard - Construction will continue and crews will continue to work on the general clean and punch list items. Daily lane closures may occur during completion of the work. 20. AIRPORT UPDATE - Mayor Johnson - They are working on the long term plan for flight rotations for Fly Quiet. A meeting is scheduled on Thursday to set the criteria. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - No additional report. 22. SPECIAL EVENTS - Mayor Johnson - The Tree Lighting Ceremony will be on Friday, November 23, featuring Gary Puckett and the Union Gap at 4:30 p.m., the lights at 5:30 p.m. followed by fireworks and Santa. 23. LIQUOR COMMISSION - Mayor Johnson - No report. 24. REPORT FROM VILLAGE MANAGER - Congratulations to Village Manager Rummel on his 29th Anniversary with the Village of Elk Grove. 25. REPORT FROM VILLAGE CLERK - The turnout for Early Voting was impressive with a record number of 4, 323 ballots cast during Early Voting at the Village. The last Gubernatorial Election in 2014 had 2,150 ballots cast and the last Presidential Election had 4,752 ballots cast. 26. UNFINISHED BUSINESS - No report. Page 4 of 5 27. NEW BUSINESS - No report. 28. PUBLIC COMMENT - 8:45 P.M. - Mayor asked if anyone else would like to address the Village Board this evening. Paul Petzold thanked the Village for the program where high school students assisted with raking the leaves. They did a great job. 29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:46 p.m. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None. MOTION CARRIED Mayor reminded everyone that next month there will only be one board meeting on December 11th Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 5 of 5