HomeMy WebLinkAboutAGENDA - 12/11/2018 - Village Board AgendaAGENDA
REGULAR VILLAGE BOARD MEETING
December 11, 2018
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (DEACON TED CZARNECKI, SAINT JULIAN EYMARD CATHOLIC CHURCH)
3. APPROVAL OF MINUTES OF NOVEMBER 13, 2018
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: NOVEMBER 30, 2018 $2,301,776.28
DECEMBER 11, 2018 $3,507,537.56
6. CONSENT AGENDA
a. Consideration to concur with prior authorization of a request from McDonald's to install
temporary signs at 633 Meacham Road.
(McDonald's submitted a temporary sign package request to promote their new restaurant
location.
(The temporary signs will be displayed beginning December 1, 2018 for a period of no
more than thirty (30) days.
(The Director of Community Development recommends approval.)
b. Consideration to waive the $75.00 filing fee for a zoning variation petition submitted by
. School District 54.
(School District 54 is seeking a waiver of filing fees for a zoning variation to all
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construction of an addition to Link Elementary School, 900 West Glenn Trail. 7
(A date for the public hearing has not yet been determined.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of a request from Prairie Lake School, 408 E. Devon Avenue, to waive
permit fees in the amount of $2,270.00 for building renovations.
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(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration of a request from GW Properties Group, LLC to defer installation of public
sidewalk along Busse Road at 1551-1555 Busse Road.
(GW Properties, LLC has requested to defer the installation of public sidewalk along the
Busse Road frontage of their properties located at 1551-1555 Busse Road. The owner has
submitted the attached "Statement of Commitment to Construct Public Sidewalk." There is
currently no existing sidewalk along Busse Road at this location.
(The Director of Community Development recommends approval.)
e. Consideration to authorize payment of $2,000 in dues to the Illinois Municipal League for
Fiscal Year 2019-2020.
(The Illinois Municipal League (IML) represents municipalities on legislation pending
before the General Assembly.
(In addition, the Village dues payment includes subscriptions to the Illinois Municipal
Review, a monthly publication that contains articles on programs and findings of member
municipalities.
(Sufficient funds are budgeted and available for this purpose in the General Fund.)
f. Consideration of a request to increase the contract with RAI Concrete, Inc. of West
Chicago, IL for the 2018 Village -Wide Concrete Replacement program contract in a total
amount of $31,748.80, for a total contract amount not to exceed $289,386.30.
(On March 13, 2018, the Village Board awarded a contract to RAI Concrete, Inc. of West
Chicago, IL to provide for the removal and replacement of PCC driveways, sidewalks, curb
and gutter, installation of detectable warnings, and concrete pavement patching.
(The contract was awarded in the amount of $257,637.50 based on an estimated quantity of
concrete related work items.
(Funds for the project have been allocated in the Public Works Water & Sewer accounts.
(The Director of Public Works recommends approval.)
g. Consideration to award a professional services contract with Engineering Resource
Associates of Warrenville, IL for design engineering and permitting for the replacement of
the Railroad Culvert over Willow Creek south of Pratt Boulevard in the amount of
$66,373.20 from the Water & Sewer Fund.
(A proposal was solicited from Engineering Resource Associates of Warrenville, IL for
design engineering services to develop plans, specifications and permit applications for the
replacement of the deteriorating corrugated metal pipe culverts crossing at the Railroad
over Willow Creek south of Pratt Boulevard.
(Engineering Resource Associates has successfully completed design and field survey tasks
for Village on previous water main projects and has completed similar project for adjacent
municipalities.
(Adequate funds are available in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
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h. Consideration to concur with prior Village Board authorization of a request to award a
purchase contract to Presidio Networked Solutions of Rosemont, IL for the Cisco
equipment needed at the new James P. Petri Public Works Facility in an amount not to
exceed $70,918.82 from the Capital Projects Fund.
(The Village previously standardized on the use of Cisco equipment for our computer
network infrastructure. To retain this standardization, the Village's IT staff specified only
Cisco equipment when defining the hardware requirements for the new Public Works
facility.
(These hardware requirements were distributed to seven (7) hardware vendors on
November 3, 2018. Three (3) qualifying responses were received.
(The Village's IT staff determined that Presidio Networked Solutions submitted the lowest
and most cost-effective proposal.
(The Director of Information Technology recommends approval.)
i. Consideration to increase a professional service contract to Burns & McDonnell
Engineering Company Inc. of Downers Grove, IL for construction engineering services for
the replacement of the Pratt/Arthur Sanitary sewer in the amount of $7,500, for a total
contract amount of $38,200 from the Water & Sewer Fund.
(A proposal was solicited from Burns & McDonnell Engineering Company, Inc. of
Downers Grove, IL for construction engineering services related to the replacement of a
sanitary sewer between Pratt and Arthur.
(The professional services includes full-time inspection, contract administration and
submittal review.
(Due to unforeseen conditions, the inspection services exceeded the amount originally
proposed.
(The Director of Public Works recommends approval.)
j. Consideration of a request to hold a Public Hearing before the Plan Commission to consider
a Petition submitted by CLK Management Corp. for a Resubdivision of the property at 600
Meacham Road from one (1) lot to four (4) lots and variation from the approved site plan
parking.
(The purpose of the Resubdivision and Variation is to create two additional out -lots in the
existing shopping center.
(A date for the Public Hearing has not been established.)
k. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by the Gerber Group, Inc. for a Special Use to operate an
automotive repair center in the I-2 Industrial District at 2450 Elmhurst.
(The Gerber Group, Inc. is seeking a Special Use for the purpose of operating an
automotive repair center at 2450 Elmhurst.
(A date for the Public Hearing has not been established.)
1. Consideration of the following:
• To adopt Ordinance No. 3576 (attached) authorizing the Levy and Collection of
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Taxes for the Corporate and Municipal purposes of the Village of Elk Grove Village
for the Fiscal Year beginning May 1, 2019 and ending April 30, 2020;
To adopt Ordinance No. 3577 (attached) abating a portion of the 2018 Property
Taxes Levied for certain taxable General Obligation Bonds, Series 2013, of the
Village of Elk Grove Village; and
To adopt Ordinance No. 3578 (attached) abating a portion of the 2018 Property
Taxes Levied for certain taxable General Obligation Bonds, Series 2017, of the
Village of Elk Grove Village.
(This will be the 12th consecutive year that the Village Board is holding the line on
property taxes.
(The Village request remains flat or zero percent increase.
(The Library request is up $241,421 or 4.36%.
(The 2018 Property Tax Ordinance in the amount of $30,496,383 includes the Library.
Ordinances abating $6,358,395 are included, thus reducing the net levy to $24,137,988 or
1 % increase overall.
(The Tax Levy Ordinance must be approved by the Mayor & Board of Trustees and filed by
the Village Clerk with the County Clerks of Cook and DuPage on or before the last
Tuesday in December in accordance with State Statutes.
(The Director of Finance recommends approval.)
in. Consideration to adopt Ordinance No. 3579 amending Position Classification and Salary
Plan of the Village of Elk Grove Village (Secretary -Public Works Department;
Administrative Support Assistant -Public Works Department; Customer Service Assistant -
Public Works Department; and Cross -Seasonal -Public Works Department).
(This Ordinance deletes the Secretary position and Administrative Support Assistant
position, and adds two (2) Customer Service Assistant positions and one Cross -Seasonal
position.)
n. Consideration to adopt Ordinance No. 3580 amending the hourly rate for part-time
positions of Custodian, Porter, Health Code Enforcement Officer, Fire Inspector, and Water
Meter Reader; Temporary Part -Time Administrative Interns and Summer Seasonal
Employees; School Crossing Guards; and Cross Seasonal Employees of the Village of Elk
Grove.
(This Ordinance amends Ordinance No. 3550 for Fiscal Year 2018-2019.)
o. Consideration to adopt Resolution No. 48-18 approving the revised Emergency Operations
Plan and authorizing the Mayor and the Director of Emergency Management to sign and
implement Emergency Operations Plan.
(The Village of Elk Grove recognizes its responsibility to be prepared in a coordinated
response before, during and after a disaster incident affecting the Village.
(Elk Grove Village has officially created the basic plan as a principal guide for the Village's
response to, and management of real or potential emergencies and disasters occurring
within its designated geographic boundaries.
(The Emergency Operations Plan is intended to facilitate multi jurisdictional and
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interagency coordination to be utilized as a reference for pre -emergency planning in
addition to emergency operations in coordination with applicable local, state and federal
contingency plans.
(The Emergency Operations Plan will help establish the operational concepts and
procedures associated with field response to emergencies and EOC activities and the
organization framework of the National Incident Management System (NIMS) within the
Village of Elk Grove.
(The Fire Chief recommends approval.)
p. Consideration to adopt Resolution No. 49-18 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
801 Estes Avenue.
(The Law Offices of Liston and Tsantilis, on behalf of PHABB Partners, LLC (Applicant)
is seeking a Cook County Class 6B property tax exemption for 801 Estes Avenue.
(The Applicant intends to purchase the property and utilize it for their manufacturing
business called Diesel Radiator. Diesel Radiator is a fifty year old manufacturer of cooling
systems for industrial diesel engines.
(Diesel Radiator has operations in Melrose Park and Elk Grove Village. Diesel Radiator
employs one -hundred and sixty full time people with the new site eventually employing
fifteen to twenty five. The Elk Grove site will replace some of the operations currently
located in Melrose Park.
(The subject property consist of an approximately 63,426 square foot building that is 100%
vacant. The building is in need of substantial repair to make it attractive to a tenant.
(The Applicant intends to spend $423,000 to upgrade the fagade, landscaping, signage,
parking lot, office space, and warehouse space.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for less than twenty-four (24) months with a
purchase for value, special circumstances, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
q. Consideration to adopt Resolution No. 50-18 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
1281 Jarvis Ave.
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(The Law Offices of Sarnoff & Baccash, on behalf of 1281 Jarvis LLC (Applicant) is
seeking a Cook County Class 6B property tax exemption for 1281 Jarvis Ave.
(The Applicant intends to purchase the property and use it for operations of a new business
called Luxahaus. Luxahaus will use the building for a showroom for custom cabinets,
windows, and millwork and light assembly, warehousing and distribution. Luxhaus will
hire two people immediately with plans to employ approximately twenty people over the
next one to two years.
(The subject property consist of an approximately 5,525 square foot building that is 100%
vacant.
(The Applicant intends to spend approximately $200,000.00 to $250,000 to upgrade the
fagade, landscaping, signage, parking lot, office space, and warehouse space.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for less than twenty-four (24) months with a
purchase for value, and significant rehabilitation and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.(The
Director of Business Development and Marketing recommends issuing a Letter of Receipt.)
r. Consideration to adopt Resolution No. 51-18 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
261 King Street.
(The Law Offices of Sarnoff & Baccash, on behalf of Roncadin Inc. (Applicant) is seeking
a Cook County Class 6B property tax exemption for 261 King Street.
(The Applicant intends to purchase the property and use it for operations of a new business
that manufactures frozen pizza. Roncadin currently manufactures pizza solely in Italy and
this facility will be their first production site internationally. Roncadin intends to have
approximately thirty employees as operations grow.
(The subject property consist of an approximately 15,000 square foot building that is 100%
vacant.
(The Applicant intends to spend approximately $650,000 to $700,000 to upgrade the
fagade, landscaping, signage, parking lot, office space, and warehouse space.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for less than twenty-four (24) months with a
purchase for value, and significant rehabilitation and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
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assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application. (The
Director of Business Development and Marketing recommends issuing a Letter of Receipt.)
s. Consideration to adopt Resolution No. 52-18 authorizing the Mayor and Village Clerk to
execute an updated Membership Agreement between the Village of Elk Grove Village and
the Geographic Information System Consortium.
(On November 15, 2018, the GIS Consortium Board approved amendments to the
Membership Agreement for a Geographic Information System Consortium document.
(The changes to the membership agreement are minimal to create consistency between the
agreement and the consortium by-laws.
(The Membership Agreement for a Geographic Information System Consortium document
has traditionally been executed by a community upon joining the GIS Consortium.
(The purpose of the agreement is to establish an intergovernmental partnership for GIS
services between member communities.
(While the by-laws have been periodically updated to reflect the changes and growth of the
consortium, the membership agreement has never been updated. As such, a review of the
membership agreement was done this year to ensure that it is consistent with the by-laws.
(The attached membership agreement shows the changes approved by the GIS Consortium
Board.
(The Assistant Village Manager recommends approval.)
t. Consideration to adopt Resolution No. 53-18 authorizing the Mayor and Village Clerk to
execute a site license agreement between the Village of Elk Grove and E-VERGENT.COM
LLC of Racine, WI regarding the water tower located at 701 Pratt Boulevard.
(The Site License Agreement previously entered into between the Village and (E-Vergent
predecessor) Dataflo expired earlier this fall.
(This original agreement provided the Village maintenance, installation, and consulting
services for our wireless wide -area network in exchange for allowing the vendor access
to the Pratt water tower for the purpose of providing high speed Internet access to their
customers in the Business Park.
(Since the original agreement was signed in 2003, Dataflo has gone through several
ownership changes but is now functioning under the name E-Vergent.
(The Village has received significant benefits from this arrangement with E-Vergent.
(The IT Director recommends approval of this item.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
PC Docket 18-6 - A petition submitted by Yamazen, Inc. for a Special Use for the property
at 111 Northwest Point Boulevard to locate a corporate headquarters. (PH 12-03-18)
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b. A Public Hearing for the petition submitted by CN Group 228, LLC for Rezoning from R-
1 to B-3 for the operation of an Automotive Dealer at 228 E. Devon Avenue. (Public
Hearing to be scheduled.)
c. A petition submitted by ComEd for the Annexation and Rezoning of the property at 1500
and 1510 Midway Court. (Public Hearing to be scheduled.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 18-8 - A Public Hearing for variations of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to detached accessory structures in residential zoning districts for
property located at 932 Victoria Lane. (Continued - Date to be scheduled.)
b. ZBA Docket 18-9 - A Public Hearing for variations of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to setbacks and floor area ratio in residential zoning districts for
property located at 900 W. Glenn Trail. (PH - 12-13-18)
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Petri
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
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24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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