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HomeMy WebLinkAboutAGENDA - 06/16/2015 - VILLAGE BOARD AGENDA �v�GROVE V/129c� Amended A; s9f fir, �FCep f10NAL COMA AGENDA REGULAR VILLAGE BOARD MEETING June 16, 2015 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Reverend Andrew Kim, Northwest Presbyterian Church) 3.APPROVAL OF MINUTES OF May 26, 2015 4. MAYOR&BOARD OF TRUSTEES' REPORT S.ACCOUNTS PAYABLE WARRANT: May 31, 2015 $ 719,033.59 June 16, 2015 $1,843,759.28 6. CONSENT AGENDA a. Consideration to approve a temporary sign permit for Buffalo Wild Wings located at 944 Elk Grove Town Center. (Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be reviewed and approved by the Mayor and Board of Trustees. (Buffalo Wild Wings has submitted an application for a temporary sign permit which reads "NOW HIRING". The sign will be located on the east elevation of the building. They have also requested permission to install two additional temporary signs that read "NOW HIRING APPLY ONLINE". Each sign will measure 18 inches by 24 inches and will be of a typical "H" stake lawn design (similar to common residential real estate signs). One sign will be located at the Biesterfield entrance to the Town Center at the e Walgreens, and the other by the Arlington Heights Road entrance to the Town Center. (The temporary signage will total approximately fifteen (15) square feet in area, meeting the allowable area permitted by the Village's sign regulations and will be displayed for a period of no more than thirty (30) days. (The Director of Community Development is recommending approval.) Page 1 of 7 b. Consideration of a request from the Elk Grove Village Lions Club, located at 1645 Von Braun Trail, to waive the FY 2015-16 business license and permit fees associated with the Kelly Miller Circus in the amount of$175. (The Elk Grove Lions Club is seeking a waiver of the FY 2015-16 business license fee for one carnival/circus license ($100), and one fire hydrant deposit and connection permit fee ($75). (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance is recommending approval.) c. Consideration of a request from the Elk Grove Lions Club, located at 1645 Von Braun Trail, to waive the FY 2015-16 business license fee and temporary water connection permit fee, for the use of a fire hydrant for non-firefighting purposes for the July 4 Fireworks Celebration in the amount of$175. (Elk Grove Lions Club is seeking a waiver of the FY 2015-16 business license fees for one (1)food dealer license ($100), and one(1)fire hydrant deposit and connection permit fee ($75). (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance is recommending approval.) d. Consideration of a request from Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, to waive the FY 2015-16 business license fees in the amount of$325. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance is recommending approval.) e. Consideration of a request from Golden Corridor Advanced Manufacturing Partnership for 2015 sponsorship dues in the amount of$10,000. (GCAMP is the Golden Corridor Advanced Manufacturing Partnership. Their objective is to create awareness, training, and internship opportunities regarding advanced manufacturing jobs in order to develop a pipeline of qualified talent for manufacturers in the region. (Last year was their first year. GCAMP held 20 educational events reaching over 2,000 participants and placed 35interns into internship job programs. In the upcoming year, GCAMP is striving to reach over 600 employers in the region. (Elk Grove Village, Hoffman Estates, and Schaumburg are municipal partners in the launch of GCAMP.) f. Consideration of a request from Meet Chicago Northwest Convention Bureau for payment of annual dues for FY 2015-16 in the amount of$104,201.53. (The annual dues rate is based on 10% of the 4% hotel/motel taxes collected. Page 2 of 7 (The Village collected $1,563,023 in hotel/motel tax revenues in FY 2014-15, an increase of$163,836 or 11.7% from the prior year and the highest level in the last six years. (Compared to last year, this year's distribution to the Meet Chicago Northwest increased by $10,923.) g. Consideration to award a purchasing contract with Henderson Truck Equipment of Gilberts, IL to furnish and install polyethylene tanks and liquid dispensing systems on two (2) Village plow trucks, in an amount not to exceed $18,606.46 as budgeted in the General Fund. (On Tuesday, June 2, 2015, the Village opened sealed bids for the purchasing contract of two (2) Polyethylene Tanks and Liquid Dispensing Systems. Six (6) contractors obtained bid documents and one (1) submitted a bid. (This purchasing contract provides furnishing and installation of a pair of polyethylene tanks and a liquid dispensing system on each of two (2) Public Works Department plow trucks. (The lowest responsive and responsible bid was received from Henderson Truck Equipment of Gilberts, IL. (The contractor has satisfactorily performed similar work for other municipalities. (It is recommended that a purchasing contract for Polyethylene Tanks and Liquid Dispensing Systems be awarded to Henderson Truck Equipment of Gilberts, IL in an amount not to exceed $18,606.46. (Sufficient funds for this contract are allocated in the General Corporate Fund. (The Director of Public Works is recommending approval.) h. Consideration to award a professional services contract to Entertainment Management Group of Elk Grove Village, IL to manage and operate a concert as part of the Village's annual Holiday Tree Lighting Ceremony in an amount not to exceed $26,500. (Entertainment Management Group has managed and operated the Village's annual Mid- Summer Classics Concert Series for the past seven years—with the 2015 concert series being the eighth year. (This is the first time that the Village will be holding a concert as part of its annual Holiday Tree Lighting Ceremony. (The concert will be funded by the I% Hotel/Motel Tax, Video Gaming revenue, Tobacco License fees, and sponsorship donations. (The event will take place on Friday,November 27.) i. Consideration to award a professional service contract with Safeguard Waterproofing - Ram Jack of Franklin Park, IL for the 2015 Sidewalk Slab Jacking Contract in the amount of$39.188.25 from the General Fund. (On Tuesday, .lune 2, 2015, the Village opened sealed bids for the 2015 Sidewalk Slab Jacking Contract. Two (2) contractors obtained bid documents and one (1) submitted a bid. (This contract provides for raising sections of concrete sidewalk with slab jacking methods to correct slope or grade on sidewalks along arterial roadways. Page 3 of 7 (The lowest responsive and responsible bid was received from Safeguard Waterproofing - Ram Jack of Franklin Park, IL. (The contractor has satisfactorily completed work for the Village including last year's slab jacking contract. (It is recommended that a contract for the 2015 Sidewalk Slab Jacking Contract be awarded to Safeguard Waterproofing - Ram Jack of Franklin Park, IL in an amount not to exceed $39,188.25. (Sufficient funds for this contract are allocated in the General Fund. (The Director of Public Works is recommending approval.) j. Consideration to award a sole source contract to Fire Service, Inc. of St. John, IN for the purchase of 25 sets of custom turnout gear in the amount of$46,387.50 from the General Fund. (The Fire Department has budgeted to purchase 25 sets of custom turnout gear in FY16. (Last year, due to increasing costs and declining customer service, the Fire Department began researching alternatives to the turnout gear purchased in prior years. (Fire Service, Inc. of St. John, IN was able to duplicate our turnout gear specifications at a lower cost and with a faster delivery timeframe. Estimated savings over current year costs under the previous vendor are in excess of 20%. (The Fire Department has an excellent working relationship with Fire Service, Inc. and the new gear has been well received by our personnel. (Adequate funds are available in the Fire Department General Fund budget, account number 101-2101-411-1800. (The Fire Chief is recommending approval.) k. Consideration to award a purchase contract through the National Joint Powers Alliance (NJPA) Joint Purchasing Cooperative to Old Dominion Brush Company, Inc. of Richmond, VA for the purchase of one (l) Leaf Vacuum Collector with accessories in the amount of$52,370.48 from the Capital Replacement Fund. (The Department of Public Works is replacing one (1) Hollander leaf collection machine that is 25 years old and for which parts are no longer being manufactured. (The 2015 ODB Leaf Vacuum Collector is available with base pricing established by the NJPA Purchasing Cooperative with the manufacturer, Old Dominion Brush Company, Inc. of Richmond, VA. (The leaf vacuum collector will be utilized for leaf collection this Fall and other street cleaning uses during the year. (Adequate funds are budgeted in the Capital Replacement Fund. (The Director of Public Works is recommending approval.) I. Consideration of a request to purchase a 2014 LIME Mini EVO initial attack squad with pump from HME, Incorporated of Wyoming, MI in the amount of$175,000 from the Capital Replacement Fund and to increase the Capital Replacement Fund budget in the amount of$40,000. Page 4 of 7 (The Fire Department has budgeted for the purchase of an initial attack squad for regular use as an ambulance assist vehicle. (The HME, Inc. Mini EVO meets our required specifications and can be purchased with terms established by the United States General Services Administration (GSA)joint purchasing program. (The Fire Department was able to test the proposed vehicle, which is a 2014 demonstration vehicle with low mileage. Minimal changes will be needed to place this squad in service. (Due to purchasing a readily available unit, the Fire Department has secured lower pricing and more enhanced options than those set forth in the GSA contract. (The cost of the 2014 HME Mini EVO is $175,000. (HME apparatus is purchased directly from the manufacturer. (A budget increase of$40;000 is required for adequate funding in the Capital Replacement Fund. The increase will be offset later in the year following the sale of the current Quint. (The Fire Chief is recommending approval). m. Consideration to adopt Resolution No. 30-15 amending Resolution 51-94 and 46-09, and authorizing the Mayor and Village Clerk to execute a Second Amendment to the Water Tower Lease Agreement between the Village of Elk Grove Village and Nextel West Corp. at property located at 701 Pratt, and a Memorandum of Agreement recording the amendment. (The original Water Tower Lease Agreement for 701 Pratt between Nextel West Corp. and the Village of Elk Grove expired on December 31, 2014. Nextel West Corp. has been paying rent on the site under the terms of the expired agreement pending the approval of this amendment. (This amendment would extend the Water Tower Lease Agreement for an additional five (5), five-year terms, retroactive to January 1, 2015. The new final Water Tower Lease Agreement expiration date will be on December 31, 2039. (As part of the amendment, the rent for this site will be increased to $2,500 per month, with a 4% annual escalator. Additionally, for our consideration they have agreed to provide a one-time payment of$15,000. (All other terms and conditions of the Ground Lease Agreement remain intact.) n. Consideration to adopt Resolution No. 31-15 ascertaining the Prevailing Rate of Wages for Workmen on Public Works Projects. (The State of Illinois requires the Village to adopt this Resolution each year to determine the prevailing rate of wages for laborers performing construction of public works projects. (The rates are determined by the Illinois Department of Labor throughout Cook and DuPage Counties.) o. Consideration to adopt Resolution No. 32-15 to authorize the Mayor and Village Clerk to execute a Settlement Agreement and General Release between Joseph Itter and the Village. (The Agreement resolves pending litigation between the Village and an individual injured crossing Higgins Road.) Page 5 of 7 p. Consideration to adopt Resolution No. 33-15 amending Resolution 36-05, and authorizing the Mayor and Village Clerk to execute a First Amendment to the Ground Lease Agreement between the Village of Elk Grove Village and N WCPS MPL 32-Year Sites Tower Holding for the property located at 600 Landmeier, and a Memorandum of Agreement recording the amendment. (N WCPS MPL 32-Year Sites Tower Holdings is the successor-in-interest to New Cingular Wireless. (This amendment would extend the Ground Lease Agreement for 600 Landmeier between New Cingular Wireless and the Village of Elk Grove for an additional five (5),five-year terms at the end of the term expiring November 16, 2030. The new final Ground Lease Agreement expiration date will be on November 16, 2055. (For our consideration, they have agreed to provide a one-time payment of$15,000. (All other terms and conditions of the Ground Lease Agreement, including the 4% annual escalator, remain intact.) 7. REGULAR AGENDA a. Consideration to approve a sign permit for AT&T located at 916 Elk Grove Town Center. (Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be reviewed and approved by the Mayor and Board of Trustees. (AT&T submitted a sign with white text on an orange background. The signs will be located on the north and south elevations of the building. (The building signage will total eighty four(84) square feet in area, which meets the allowable area permitted by the Village's sign regulations. (The Director of Community Development is recommending approval.) H. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri 9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Ground Feeding of Wild Animals 10.PERSONNEL COMMITTEE -Trustee Franke 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13.CABLE TELEVISION COMMITTEE- Trustees Lissner/Petri Page 6 of 7 14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri a. Railroad Crossings b. Update Zoning Regulations 15.YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH &COMMUNITY SERVICES-Trustee Czarnik 18.LIQUOR COMMISSION - Mayor Johnson 19.SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson 21.AIRPORT UPDATE 22. PLAN COMMISSION-Village Manager Rummel 23. ZONING BOARD OF APPEALS -Village Manager Rummel 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28.PUBLIC COMMENT 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7