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AGENDA
REGULAR VILLAGE BOARD MEETING
July 14, 2015
5:00 PM
1. CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (Pastor Manuel Borg, St. Nicholas Episcopal Church)
3.APPROVAL OF MINUTES OF June 16, 2015
4.MAYOR&BOARD OF TRUSTEES' REPORT
S.ACCOUNTS PAYABLE WARRANT: June 30, 2015 $ 883,274.34
July 14, 2015 $2,659,428.06
6.CONSENT AGENDA
a. Consideration of a request from Living Hope Church, located at 777 Meacham Road, to
waive permit fees for two (2) temporary banners in the amount of$50.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration to award a professional service contract to Rebechini Studios, Inc. of Elk
Grove Village, IL to build four(4) LED Illuminated Residential Gateway Signs in the
amount of$26,584 from the Capital Projects Fund.
(Rebechini Studios, Inc. of Elk Grove Village was contracted to design and construct a
prototype sign for use in the residential and business park gateway signage program.
(Manufacturing the signs through Rebechini Studios will lessen the construction lead time
for sign installations as well as provide a local source for maintenance and repair of the
signs.
(To ensure the sign uniformity, standardization, and quality control of these signs the
Village has selected Rebechini Studios as the sole source to design and build the LED
Illuminated Sign Component of the Gateway Signs.
(A proposal was obtained from Rebechini Studios to manufacture the second phase of
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residential gateway signs.
(The four (4) Residential Gateway Sign locations are the following; Plum Grove Road
north of University Lane, Plum Grove Road north of Oriole Drive, Arlington Heights
Road north of Newport Avenue, Devon Avenue east of Park Boulevard.
(The Director of Public Works recommends approval.)
c. Consideration to award a professional service contract to Rebechini Studios, Inc. of Elk
Grove Village, IL to build four (4) LED Illuminated Business Park Gateway Signs in the
amount of$33,232.00 from the Business Leaders Forum Fund.
(Rebechini Studios, Inc. of Elk Grove Village was contracted to design and construct a
prototype sign for use in the residential and business park gateway signage program.
(The Business Park gateway signs were based on the residential gateway sign giving a
uniform look throughout the Village.
(Manufacturing the signs through Rebechini Studios will lessen the construction lead time
for sign installations as well as provide a local source for maintenance and repair of the
signs.
(To ensure the sign uniformity, standardization, and quality control of these signs the
Village has selected Rebechini Studios as the sole source to design and build the LED
Illuminated Sign Component of the Gateway Signs.
(A proposal was obtained from Rebechini Studios to manufacture the initial phase of
Business Park gateway signs.
(The four (4) Business Park gateway sign locations are the following; Oakton Street west
of Kent Avenue, Tonne Road and Landmeier Road intersection, Touhy Avenue east of
Tonne Road, Tonne Road north of Devon Avenue.
(The Director of Public Works recommends approval.)
d. Consideration to award a professional services contract to Hampton, Lenzini and
Renwick. Inc. of Elgin, IL for civil engineering design services related to the Busse
Woods Bike Path Connections project, in an amount not to exceed $72,589 from the
Industrial/Commercial Revitalization Fund.
(The contract with Hampton, Lenzim and Renwick, Inc. includes design and permitting of
traffic signal modifications and a bike path connection from Northwest Point to the Busse
Woods recreational trail.
(Similar traffic signal modifications and bike path connections will also be designed for
future permitting and construction at Landmeier Road and Oakton Street connections to
the Busse Woods recreational trail.
(Adequate fiords are budgeted in the ICRC Fund (Account 208-3101-421-8500).
(The Director of Community Development recommends approval.)
e. Consideration to award a purchase contract to the lowest responsive and responsible
bidder. Trans Chicago Truck Group, Inc., of Elmhurst, IL, for the replacement of three (3)
dump trucks for use by the Department of Public Works in the amount of$463,019 from
the Capital Replacement Fund.
(The Department of Public Works is replacing three (3) dump trucks: one (1) single-axle
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AMENDED
(5 ton) chipper box truck that is 15 years old and two (2) tandem-axle (10 ton) dump
trucks that are over 18 years old with over 71,000 miles; all three of which are in need of
replacement.
(The lowest responsive and responsible bid including extended warranty and selected
options was received from Patson Inc. (d/b/a Trans Chicago Truck Group, Inc.), in the
amount of$463.019.
(Adequate funds are budgeted in the Capital Replacement Fund.
(The Director of Public Works recommends approval.)
f. Consideration of the following items related to the closing of the Fiscal Year 2015 Budget
and amendments to the adopted Fiscal Year 2016 Budget:
• Amend the Fiscal Year 2016 Budget for the carryover of bond proceeds and
outstanding encumbrances from the Fiscal Year 2015 Budget for a total amount of
$43,081,370;
• Increase Fiscal Year 2015 General Fund revenues by $1,023,218 and Fiscal Year
aoiS/2� General Fund expenditures by $1,023,218 related to the implementation of
the Electric Use Tax;
• Increase the Fiscal Year 2015 Water/Sewer Fund budget in the amount of$89,803
to cover implementation expenses related to the new enterprise resource software;
and
• Increase the Fiscal Year 2015 Emergency Management (EMA) Fund budget in the
amount of$188,168 to cover expenses and the transfer of funds to the General
Fund related to the closure of the EMA Fund.
(This is the sixteenth year that the Village has rolled unfilled purchase orders for goods
and services into the new fiscal year budget. The amount of outstanding purchase orders
and general carryover requests from the Fiscal Year 2015 Budget totals $16,565,759.
(Unexpended 2013 General Obligation Bond proceeds are being carried forward in the
amount of$26,515,611.
(The majority of items being carried forward are ongoing or planned bond proceed
projects in the Water/Sewer Fund and Capital Projects Fund.
(Increasing the budget at this time ensures that the Village's financial operations remain
compliant with Illinois budgetary statutes and generally accepted accounting principles.
(The Director of Finance recommends approval.)
g. Consideration to adopt Ordinance No. 3427 amending the definition of Laundromat in
Section 3-13-1 of the Elk Grove Village Code.
(This Ordinance amends Section 3-13-1 of the Village Code by changing the term coin-
operated to "coin, token, slug or card swipe operated.")
7. REGULAR AGENDA
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
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9.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner
a. Ground Feeding of Wild Animals
10. PERSONNEL COMMITTEE -Trustee Franke
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter
12. INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
13.CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri
14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri
a. Railroad Crossings
b. Update Zoning Regulations
15.YOUTH COMMITTEE - Trustee Franke
16. PARADE COMMITTEE -Trustee Czarnik
17. HEALTH &COMMUNITY SERVICES -Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19.SPECIAL EVENTS COMMITTEE - Mayor Johnson
20.MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21.AIRPORT UPDATE
22.PLAN COMMISSION -Village Manager Rummel
a. PC Docket 15-3 - A Public Hearing to rezone the property at 2750 Touhy Avenue from I-
I to B-3 for a Dunkin Donuts Restaurant with a drive-through facility and a variation on
the required parking stalls and stacking spaces. (PH 7-8-2015)
23.ZONING BOARD OF APPEALS -Village Manager Rummel
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24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
July 14, 2015
5:00 PM
6. CONSENT AGENDA
h. Consideration to award a professional services contract to Wills Burke Kelsey Associates,
Ltd. of St. Charles, IL for Construction Engineering Services related to the Busse Woods
Dam Modification Project, in an amount not to exceed $194,991 from the Water/Sewer
Fund.
(The contract with Wills Burke Kelsey Associates; Ltd. includes complete construction
engineering services.
(Adequate funds are available in the Water/Sewer Fund (Account 501-3304-481-8504).
(The Director of Community Development recommends approval.)
i. Consideration to award a professional services contract to Energenecs, Inc. of Cedarburg,
WI to provide a dedicated SCADA system to control and monitor the Busse Woods Dam
and related monitoring sites, in an amount not to exceed $224,000 from the Water/Sewer
Fund.
(The contract with Energenecs, Inc. includes a complete SCADA monitoring system to
monitor water elevation levels at Busse Dam and along Salt Creek.
(Adequate funds are budgeted in the Water/Sewer Fund (Account 501-3304-481-8504).
(The Director of Community Development recommends approval.)
j. Consideration to award a construction contract to the lowest responsive and responsible
bidder, Illinois Constructors Corp. of Elbum, IL for the Busse Woods Reservoir South
Dam Modifications Project in the amount of$2,736,750 from the Water/Sewer Fund.
(On Monday, July 6, 2015, the Village opened sealed bids for the Busse Woods Reservoir
South Dam Modifications Project. Four (4) contractors obtained bid documents and two
(2) contractors submitted bids.
(The lowest responsive and responsible bid was received from Illinois Constructors Corp.
of Elburn, IL in the amount of$2,736,750.
(Adequate funds are available in the Water/Sewer Fund (Account 501-3304-481.85-04).
(The Director of Community Development recommends approval.)
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k. Consideration to adopt Resolution No. 34-15 authorizing the Mayor and Village Clerk to
execute an Intergovernmental Agreement between the Village of Elk Grove Village and
the Metropolitan Water Reclamation District for the sharing of construction expenditures
associated with the Busse Woods Reservoir South Dam Modifications Project.
(The agreement provides funding for the proposed Busse Woods Reservoir South Dam
Modification Project, in an amount of$1,125,000 from the Metropolitan Water
Reclamation District.
(The Metropolitan Water Reclamation District has the ability to provide funds toward
local projects that reduce flooding.
(The Director of Community Development recommends approval.)
I. Consideration to adopt Resolution No. 35-15 (attached) authorizing the Mayor to execute
a Letter of Receipt stipulating the terms of an agreement for an application seeking a
Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 101 Northwest Point Boulevard.
(MC Machinery System Inc. (Applicant) is seeking a Cook County Class 6B Property
Tax Exemption for 101 Northwest Point Boulevard.
(MC Machinery is a subsidiary of Mitsubishi Corporation, a global ,Japanese trading
company. MC Machinery is an industry leader in the production of high precision EDM
(electrical discharge) machines, 2D and 3D laser cutting machines, milling machines, and
press brake machines.
(The Applicant intends on purchasing the 11.8 acre site to construct a state-of-the-art
175,982 square foot corporate facility at a cost of approximately $25,000:000.00.
(The complex will house their corporate offices, a showroom, a demonstration area, and a
warehouse.
(MC Machinery is currently located in Wood Dale. MC Machinery intends to relocate its
entire operation to Elk Grove Village transferring approximately 220 jobs. Additionally,
MC Machinery anticipates hiring eight to ten new employees each year for ten years.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements for
6B status are new construction, substantial renovation or buildings that have been vacant
for a period of time. This site qualifies as it involves new construction.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
in. Consideration to adopt Resolution No. 36-15 (attached) authorizing the Mayor to execute
a Letter of Receipt stipulating the terms of an agreement for an application seeking a
Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
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located at 1250 Pratt Boulevard.
(The Law Offices of Sarnoff& Baccash, on behalf of MIF 1250 Pratt LLC (Applicant) is
seeking a Cook County Class 6B Property Tax Exemption for 1250 Pratt Blvd.
(The Applicant intends on purchasing the building and refurbishing it for occupancy.
(The building has been vacant since .lune of 2009 and is in a state of decay.
(Due to its previous use as a printing facility there is documented environmental
contamination. The Applicant as part of their purchase and rehabilitation will pursue a No
Further Remediation (NFR) letter from the Illinois Environmental Protection Agency.
(The Applicant plans on investing approximately $530,000.00 to renovate the interior,
exterior, parking lot, and docks.
(The Applicant believes that after renovation the building will attract a manufacturing
company due to the sixteen foot ceilings, only having two docks, and heavy power.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements for
6B status are new construction, substantial renovation or buildings that have been vacant
for a period of time. This site qualifiers as it involves a purchase for value with vacancy
over twenty-four months.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
a. Consideration to approve two (2) temporary signs for Buffalo Wild Wings located at 944
Elk Grove Town Center.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District to be reviewed and approved by the
Mayor and Board of Trustees.
(Buffalo Wild Wings has submitted a request to install two (2) temporary signs to promote
their grand opening. One (1) sign will be for their"free wings for a year" promotional
event and one (1) sign will be to promote their"Now Open". The signs will be located on
the east elevation of the building attached to the outdoor patio fence.
(The temporary signage will total approximately thirty-nine (39) square feet in area,
meeting the allowable area permitted by the Village's sign regulations and will be
displayed for a period of no more than thirty (30) days.
(The Director of Community Development recommends approval.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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