HomeMy WebLinkAboutAGENDA - 01/08/2019 - Village Board Agenda / AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
January 8, 2019
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR MIKE GATES, LIVIING HOPE CHURCH)
3. APPROVAL OF MINUTES OF DECEMBER 11, 2018
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: DECEMBER 31, 2018 $10,777,273.03
JANUARY 8, 2019 $852,516.27
6. CONSENT AGENDA
a. Consideration of a request to increase the contract with Davis Tree Care and Landscape
Inc. of Forest Park, IL for the Parkway Tree Maintenance Program in a total amount of
$35,000, for a total contract amount not to exceed $146,856.
(On April 25, 2018, the Village Board awarded a contract to Davis Tree Care and
Landscape, Inc. of Forest Park, IL to provide for annual parkway tree trimming and
pruning, tree and stump removal, stump grinding, and wood chip disposal.
(The contract was awarded in the amount of $111,856.00.
(Due to the extensive damage sustained by the trees during an early winter storm, a large
number of trees required emergency removal.
(It is recommended to increase the awarded contract for the Parkway Tree Maintenance
Program to Davis Tree Care and Landscape, Inc. to the amount of $146,856.
(Funds for this contract are budgeted in the Public Works Land & Forestry accounts.
(The Director of Public Works recommends approval.)
b. Consideration to award a professional service contract to Burns & McDonnell Engineering
Company Inc. of Downers Grove, IL for construction engineering services for
the rehabilitation of Pump Station 2 and Pump Station 6 in the amount of $60,500 from
the Water & Sewer Fund.
(A proposal was solicited from Burns & McDonnell Engineering Company, Inc. of
Downers Grove, IL for construction engineering services related to the rehabilitation of
Page 1 of 5
Pump Station 2 (1231 Busse Road) and Pump Station 6 (1751 Greenleaf Avenue).
(The professional service contract includes project management and inspection services.
(The Director of Public Works recommends approval.)
c. Consideration to award a professional service contract to the lowest responsive and
responsible bidder AMS Mechanical Systems, Inc. of Woodridge, IL for the Busse &
Greenleaf Pump Stations Rehabilitation Project in the amount of $1,055,250 from the
Water & Sewer Fund.
(On Tuesday, December 18, 2018, the Village opened sealed bids for the Busse &
Greenleaf Pump Station Rehabilitation project.
(The project consists of removing and replacing the existing Commonwealth Edison power
facilities, Motor Control Centers, SCADA Panel, booster pumps & motors, stand-by
generator and select process piping & valves, and all incidental and collateral work
necessary to complete the project.
(A total of twelve (12) contractors obtained contract documents, with three (3) submitting
bids on the project.
(The lowest responsive and responsible bid was received from AMS Mechanical Systems,
Inc. of Chicago, Illinois in the amount of $433,152.
(Adequate funds are available in the Water and Sewer Fund.
(The Director of Public Works recommends approval.)
d. Consideration to award a professional service contract to the most responsive and
responsible bidder Valor Technologies, Inc. of Bolingbrook, IL for the pre -demolition
asbestos and universal waste/hazardous building components abatement of the former Elk
Grove Motel property located at 1600 Oakton Avenue in the amount of $46,300 from the
Busse -Elmhurst TIF District.
(On Thursday, December 19, 2018, the Village opened sealed bids for the pre -demolition
asbestos and universal waste/hazardous building components abatement of the former Elk
Grove Motel.
(A total of four (4) contractors submitted bids on the work.
(Valor Technologies was deemed to be the most responsive and responsible bidder.
(The Village is pursuing the environmental remediation in an effort the expedite any
potential redevelopment of the site.
(The Deputy Village Manager recommends approval.)
e. Consideration to adopt Ordinance No. 3581 granting a Special Use Permit to Yamazen,
Inc. to permit warehousing, distribution and light assembly in the Office Park Conditional
Use District and also granting a variation of the 40% maximum floor area use for
warehousing to permit warehousing use of 45.31% for property located at I I I Northwest
Point Boulevard, Elk Grove Village.
(This item was discussed at the Village Board Meeting on December 11, 2018 and
currently appears under Unfinished Business.)
Consideration to adopt Resolution No. I-19 (attached) authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Page 2 of 5
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at Lot 1 in the Metropolitan -Northwest Subdivision in the Park at Northwest Point
(Yamazen Inc.).
(Yamazen Inc. (Applicant), is seeking a Cook County Class 6B Property Tax Exemption
for a development at Lot 1 in the Metropolitan -Northwest Subdivision in the Park at
Northwest Point.
(Yamazen is a global industry leader in the sale and distribution of machine tool
equipment, small tools and accessories, plastic injection molding equipment, automation
and other high performance manufacturing equipment. Yamazen supports industries such
as automotive, medical, aerospace, energy and construction.
(The Applicant intends on purchasing the approximately seven acre site and construct a
state-of-the-art 128,000 square foot building. The building would consist of corporate
office space, product demonstration area, parts center, and warehouse with a total cost of
approximately $16 million.
(Yamazen is currently located in Schaumburg. Yamazen intends to relocate its entire
operation to Elk Grove Village transferring approximately 60 jobs and creating an
additional 20 jobs.
(The Class 6B classification is designed to encourage industrial development throughout
Cook County by offering a real estate tax incentive for the development of new industrial
facilities, the rehabilitation of existing industrial structures, and the industrial reutilization
of abandoned buildings. The goal of Class 6B is to attract new industry, stimulate
expansion and retention of existing industry and increase employment opportunities. The
eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
This site qualifies as it involves new construction.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 19-1 - Public Hearing to consider the petition of CLK Management Corp. for a
resubdivision from one (1) lot to four (4) lots for the purpose of constructing two retail
outlots with associated parking and variations from parking regulations associated with the
existing site plan for shopping center located at 600 Meacham Road. (PH 01-14-19)
b. PC Docket 19-2 - Public Hearing to consider the petition of Commonwealth Edison
Company for an annexation into Elk Grove Village, a rezoning classification of I-1 and a
special use permit to construct an Electric Transmission Substation at property located at
1500 and 1510 Midway Court in unincorporated Cook County. (PH 01-14-19)
c. A Public Hearing for the petition submitted by The Gerber Group, Inc. for a special use
Page 3 of 5
permit to operate an automotive repair center in an I-2 Industrial Zoning District for
property located at 2450 S. Elmhurst Road. (Public Hearing to be scheduled.)
d. A Public Hearing for the petition submitted by CN Group 228, LLC for Rezoning from R-
1 to B-3 for the operation of an Automotive Dealer at 228 E. Devon Avenue. (Public
Hearing to be scheduled.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 18-8 - A Public Hearing for variations of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to detached accessory structures in residential zoning districts for
property located at 932 Victoria Lane. (Continued - Date to be scheduled.)
b. ZBA Docket 18-9 - A Public Hearing for variations of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to setbacks and floor area ratio in residential zoning districts for
property located at 900 W. Glenn Trail. (PH - 12-13-18)
c. ZBA Docket 19-1 - A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to permitted locations for fences in industrial zoning districts for
property located at 106 Garlisch Drive. (PH - 01-24-19)
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Petri
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
Page 4 of 5
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a
special use for warehousing, distribution and light assembly in the Office Park Conditional
Use District to Yamazen, Inc. for property located at I I I Northwest Point Boulevard.
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
Page 5 of 5
ADDENDUM
REGULAR VILLAGE BOARD MEETING
January 8, 2019
7:00 PM
6. CONSENT AGENDA
g. Consideration to adopt Ordinance No. 3582 declaring the necessity and convenience of the
conveyance of certain property located at 600 Landmeier Road in Elk Grove Village from
the Elk Grove Park District to the Village of Elk Grove Village (Village Public Works
Facility).
(The Elk Grove Park District is the owner of a parcel of land located at 600 Landmeier
Road for which it has no further use.
(It is necessary and convenient for the property to be conveyed to the Village of Elk Grove
Village for use in connection with owning and operating the existing Public Works Facility
located at 600 Landmeier Road.)
h. Consideration to adopt Ordinance No. 3583 declaring ineffective the Village of Elk Grove
Village's prior annexation of certain property pursuant to Ordinance No. 3560
(Metropolitan Water Reclamation District of Greater Chicago Property).
(This Ordinance is declaring Ordinance No. 3560 a nullity once it was determined that the
necessary notice required to adopt the Ordinance was not given.)
i. Consideration to adopt Ordinance No. 3584 annexing certain property to the Village of Elk
Grove Village and to zone said property in accordance with the Village's Zoning Ordinance
(Metropolitan Water Reclamation District of Greater Chicago Property).
(With Ordinance 3560 being declared a nullity, this Ordinance will again annex that
property to the Village.
(Upon annexation, the Subject Property shall be zoned to the I-1 Industrial District in the
Village of Elk Grove Village, in accordance with Chapter 6, Section 64A, of the Zoning
Code of the Village of Elk Grove Village.)
j. Consideration to adopt Ordinance No. 3585 Repealing Ordinance No. 3566 entitled "An
Ordinance Annexing Certain Property to the Village of Elk Grove Village and Rezoning
Same in Accordance with the Village's Comprehensive Plan and Zoning Map.
(Subsequent to the passage of Ordinance 3566, the Village discovered that the property
subject to annexation was not "wholly bounded" as required by State Statute.
Pagel of 2
(This Ordinance is declaring that the attempted annexation of that certain property subject
to and legally described in Ordinance No. 3566 is ineffective and a nullity and is hereby
repealed.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
Page 2 of 2