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AGENDA
REGULAR VILLAGE BOARD MEETING
August 18, 2015
7:00 PM
1. CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (Pastor Linda Thurston, Christus Victor Lutheran Church)
3.APPROVAL OF MINUTES OF July 14, 2015
4. MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: July 31, 2015 $1,974,017.62
August 18, 2015 $2,765,955.04
6. CONSENT AGENDA
a. Consideration of a request from Queen of the Rosary School, located at 690 Elk Grove
Blvd., to waive FY 2015-16 business license fees in the amount of$50.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from the Elk Grove Park District to waive building permit fees
in the amount of$89 to install electrical circuits & LED lighting in the Carousel Room of
the Pavilion at 1000 Wellington Avenue.
(It has been past practice of the Village Board to waive permit fees for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration to award a service contract with J.G. Uniforms of Chicago, IL for the
purchase of Police Officer uniforms in an amount not to exceed $40,000.
(The current uniform company ASR-Kale closed effective June 30, 2015.
Q.G. Uniforms has agreed to take over the current uniform contract with no price
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increase.
(Adequate funds have been budgeted in the FY2015-16 budget.
(The Chief of Police recommends approval.)
d. Consideration to award a professional service contract to Wills Burke Kelsey Associates,
Ltd. of St. Charles, IL, to provide staff assistance with gate operations at the Busse
Woods Dam, in an amount not to exceed $44,480 from the Water/Sewer Fund.
(The contract with Wills Burke Kelsey Associates, Ltd. includes operational analysis,
instruction and oversight for Village staff.
(Adequate funds are available in the Water/Sewer Fund (Account 501-3304-481-8504).
(The Director of Community Development recommends approval.)
e. Consideration to increase a professional services contract with Hampton, Lenzini and
Renwick. Inc. of Elgin, 1L for civil engineering design services related storm water
mitigation as part of the Busse Woods Bike Path Connections project in the amount of
$25,392, for a total contract amount not to exceed $97,981 from the BLF Fund.
(The original contract with Hampton, Lenzini and Renwick, Inc. includes design and
permitting of traffic signal modifications and a bike path connection from Northwest
Point to the Busse Woods recreational trail.
(The additional scope of services includes hydraulic analysis, drainage investigation and
plan preparation to resolve flooding issues along Arlington Heights Road at Northwest
Point Boulevard.
(Adequate funds are budgeted in the Business Leaders Forum Fund (Account 208-3101-
421-8500).
(The Director of Community Development recommends approval.)
f. Consideration to reject all bids for the Sanitary Lift Stations - Replacing Fittings & Piping
at Nerge & Rohlwing.
(On August 6, 2015 the Village opened sealed bids to replace fittings and piping at the
Nerge and Rohlwing Sanitary Lift Stations. Two (2) firms submitted and were approved
in the prequalification process. They were issued plans and specifications and only one
(1) firm submitted a bid.
(The bids received were substantially higher than anticipated. Staff have reviewed the
bids and determined that it is in the best interest of the Village to explore alternative
designs and rebid the project.
(The Director of Public Works recommends approval.)
g. Consideration to award a professional service contract to Rebechini Studios, Inc. of Elk
Grove Village, IL to build two (2) LED illuminated signs with built in electronic message
boards in the amount of$236,476 from the Capital Projects Fund.
(A proposal was received from Rebechini Studios to manufacture two LED illuminated
signs with built in electronic message boards, replacing the Village's existing electronic
message board signs.
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(The two (2) sign locations are at Biesterfield Road west of Wellington Avenue and
Biesterfield Road east of Home Avenue.
(To ensure sign uniformity, standardization, and quality control ofthese signs the Village
has selected Rebechini Studios as the sole source to design and build the LED illuminated
signs with built in electronic message boards.
(The Director of Community Development recommends approval.)
h. Consideration to concur with prior authorization to allow the installation of temporary
signs for Doughboy's Pizza located at 784 Arlington Heights Road.
(Doughboy's has submitted a temporary sign request to help promote their new restaurant
location.
(The temporary sign will be displayed starting August 7, 2015 for a period of no more
than thirty (30) days.
(The Director of Community Development has recommended approval.)
i. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by Black Horse Enterprise, LLC for a Special Use to
operate an automotive repair center at 660 Fargo Avenue in the 1-1 Industrial District.
(Black Horse Enterprise is seeking a Special Use for the purpose of operating an
automotive repair center at 660 Fargo Avenue.
(A date for the Public Hearing has not been established.)
j. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by MC Machinery System, Inc. for Resubdivision and a
Special Use permit for warehousing, distribution and light assembly at 85 Northwest
Point Road in the O-P Office Park Zoning District.
(MC Machinery System, Inc. is seeking the Special Use for the purpose of relocating its
corporate headquarters.
(The planted 175,982 square foot building will include 75,983 square feet of product
warehouse and distribution space, 50,032 square feet of product showroom and
demonstration area, and 50,012 square feet of office space.
(MC Machinery is a subsidiary of Mitsubishi Corporation, and is an industry leader in the
production of high precision EDM (electrical discharge) machines, 2D and 3D laser
cutting machines, milling machines, and press brake machines.
(MC Machinery is currently located in Wood Dale, but intends to relocate its entire
operation to Elk Grove Village transferring approximately 220 jobs.)
k. Consideration to adopt Ordinance No. 3428 rezoning property located at 2750 Touhy
Avenue from 1-I Restricted Industrial District to B-3 Business District (Automotive)for a
Dunkin' Donuts Restaurant with a drive-through facility and granting variations on the
required parking stalls and stacking spaces.
(This item was discussed at the July 14, 2015 Village Board meeting and currently
appears under Unfinished Business.)
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(This item also includes authorization for an outdoor seating area with approximately 30
seats.)
I. Consideration to adopt Ordinance No. 3429 amending Section 3-3-10 A. Gambling of the
Village Code pertaining to the sanctioning of video gaming establishments.
(This Ordinance updates the Village Code pertaining to the sale of alcoholic liquor at
video gaming establishments.
(Currently the Village Code prohibits gambling on any premises licensed to sell alcoholic
liquor with exception to off track betting sanctioned by the Illinois racing board which is
conducted at a location which has been approved by the Village Board.)
m. Consideration to adopt Ordinance No. 3430 amending Section 6-6-8 Rules For Use of
Village Parks of the Elk Grove Village Code by adding regulations for parking at Lions
Park.
(Elk Grove Park District has experienced a significant increase in Elk Grove High School
students parking off campus in the Lions Park lot.
(This increase in high school student parking has interfered with residents needing to park
in the Lions Park parking lot for participation in Park District activities, particularly those
commencing after 4:00 p.m.
(It is believed that by placing parking restrictions on the Lions Park parking lot, it will
help to alleviate the parking concerns of the Elk Grove Park District.
(This proposal places a two-hour (2) parking restriction in the Lions Park parking lot from
1:00 p.m. to 4:00 p.m. on days when school is in session.)
n. Consideration to adopt Resolution No. 37-15 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
2201 Arthur Avenue.
(The Law Offices of Liston & Tsantilis, on behalf of their client DCT 2200 Arthur LLC,
(Applicant) is seeking a Cook County Class 6B property tax exemption for property
located at 2201 Arthur Avenue.
(The property has been vacant for over one year and the owner intends to rehabilitate the
building for use by an industrial tenant.
(The subject property consists of an approximately 108,931 square foot building on a
roughly 4.5 acre site.
(The Applicant intends to spend approximately $1,934,670 to refurbish the building
including: remove and replace east elevation; fagade improvements; office demolition;
replace masonry; painting; new HVAC and electrical; replace existing office windows;
and repair of rail spur.
(The eligibility requirements for 613 status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
occupation of an abandoned building with more than twelve months continuous vacancy
without a purchase for value and significant rehabilitation.
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(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
o. Consideration to adopt Resolution No. 38-15 authorizing the Mayor to execute a six-year
(6) extension to the solid waste and recycling contract with Waste Management covering
pricing and similar items for single family, multi-family, churches, congregate housing
and hospital facilities.
(Waste Management is the current waste hauler for the Village.
(This resolution will extend the contract through October 31, 2021.
(For single family homes, the rate for waste and recycling will increase $0.82 per month
in year 1 and $0.75 per month in years 3 and 5.
(The extension includes a rate freeze in years 2, 4, and 6.)
p. Consideration to adopt Resolution No. 39-15 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
835 Greenleaf Avenue.
(Biesterfield Partners, LLC., (Applicant) doing business as George Gallo Development
Corporation is seeking a Cook County Class 6B Property Tax Exemption for 835
Greenleaf Avenue.
(The Applicant intends to construct a new 35,826 square foot industrial building on the
currently vacant property.
(The Applicant estimates the cost of construction to be approximately $745,000.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements for
613 status are new construction, substantial renovation or buildings that have been vacant
for a period of time.
(This site qualifies as it involves new construction.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
q. Consideration to adopt Resolution No. 40-15 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
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300 Bond Street.
(The Law Offices of Madigan and Getzendanner, on behalf of PW Golf Supply, LLC,
(Applicant) is seeking a Cook County Class 6B Property Tax Exemption for 300 Bond
Street.
(The Applicant intends on purchasing the building and using for their headquarters and
the distribution, warehousing, and assembly of golf equipment.
(The Applicant currently operates out of Northbrook, IL. Due to business expansion they
are looking for a larger building. Upon their move they will bring twenty-six full time
jobs to the Village.
(The building is approximately 35,500 square feet, and has been vacant since June of
2014.
(The Applicant intends on spending $560,000 to refurbish both the interior and exterior of
the building. This includes: office and restroom remodeling; new LED exterior lights;
new warehouse flooring and paint; sealcoat and stripe parking lot; repair dock aprons in
accordance with Village code; new fayade mounted internally illuminated signage (2);
new landscaping; update fire sprinkler system; and repair of roof.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements for
6B status are new construction, substantial renovation or buildings that have been vacant
for a period of time.
(This site qualifies as it involves occupation of an abandoned building for less than
twenty-four (24) months continuous vacancy with a purchase for value, special
circumstances and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
9.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner
a. Ground Feeding of Wild Animals
10. PERSONNEL COMMITTEE - Trustee Franke
11. RECYCLING &WASTE COMMITTEE -Trustee Feichter
12.INFORMATION COMMITTEE -Trustee Prochno
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a. Providing Information to Community
13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri
14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri
a. Railroad Crossings
b. Update Zoning Regulations
15.YOUTH COMMITTEE - Trustee Franke
16. PARADE COMMITTEE - Trustee Czarnik
17. HEALTH &COMMUNITY SERVICES - Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19.SPECIAL EVENTS COMMITTEE - Mayor Johnson
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21.AIRPORT UPDATE
22. PLAN COMMISSION -Village Manager Rummel
23.ZONING BOARD OF APPEALS -Village Manager Rummel
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents to rezone the property at 2750 Touhy
Avenue from 1-1 to 13-3 and for variations from the Village Code pertaining to required
parking stalls and stacking spaces.
27.NEW BUSINESS
28. PUBLIC COMMENT
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29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
August 18, 2015
7:00 PM
6. CONSENT AGENDA
r. Consideration to allow the installation of temporary signs for Curves located at 776
Arlington Heights Road.
(Curves has submitted a temporary sign request to help promote their grand re-opening
and new hours.
(The temporary sign will be displayed from September 1, 2015 until September 14, 2015.
(The Director Of Community Development recommends approval.)
s. Consideration to adopt Ordinance No. 3431 amending Section 6-4-3-1, One and Two-Way
Stop Sign Intersections, of the Elk Grove Village Code to provide additional stop signs.
(This Ordinance provides for the installation of stop signs on Bosworth Lane at Cedar
Lane and Sycamore Drive at Aspen Lane.
(The Police Department Traffic Unit investigated a citizen's concern with respect to
accidents at the Bosworth Lane and Cedar Lane intersection and recommends that the
signs be installed.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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