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MINUTES
REGULAR VILLAGE BOARD MEETING
July 14, 2015
1. CALL TO ORDER- 5:18 p.m.
Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno
A Quorum was present
Also Present: Village Manager Raymond R. Rummel,Village Attorney George B.
Knickerbocker, Village Clerk Judith M. Keegan
2. PLEDGE OF ALLEGIANCE
INVOCATION - Pastor Manuel Borg, St. Nicholas Episcopal Church
3.APPROVAL OF MINUTES OF June 16, 2015 - Motion to approve the Minutes of the
Regular Village Board Meeting held on June 16, 2015 as submitted and dispense with
the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. MAYOR& BOARD OF TRUSTEES' REPORT
Mayor Johnson attended the following meetings and events:
June 25, 2015 - Tollway Board meeting.
July 4, 2015 - 4th of July Celebration including the Kenny Rogers Concert and Fireworks.
Mayor Johnson acknowledged the Lions Club, Lioness Club and the Leo Club.
July 7, 2015 - The Kansas concert. The Mayor announced that 38 Special was playing at
tonight's concert. Travis Tritt will be featured on July 21, 2015 and Christopher Cross and
Air Supply will be featured on July 28, 2015.
The Mayor announced the Busse Woods dam project will start on August 1, 2015. The
project should be completed by Thanksgiving. Mayor Johnson complimented the
Community Development Department for all the hard work they have committed to the
project.
Mayor Johnson asked the Village Clerk to schedule a Liquor Hearing on August 18, 2015 at
6:45 p.m.
A presentation was given comparing local property tax rates. Elk Grove Village has the
lowest property tax rate in the northwest suburban Cook County region.
The Suburban O'Hare Commission (SOC) met today. SOC is still working with experts on
finding solutions to mitigate the impact of the airport on the community. The Mayor and
the experts will be attending a meeting with Chicago on Monday. On Thursday, August 13,
2015 from 1:00 p.m. to 9:00 p.m. at Belvedere Banquets, the FAA will be hosting a hearing
on re-evaluation of the O'Hare Modernization Environmental Impact Statement. Everyone
can attend to express their views. The Village is formulating a unified message that can be
sent from our community and also neighboring communities that are impacted. The event
at the Belvedere will feature stations providing different information and then you are able
to give feedback to a court reporter. The more feedback provided the better. Anyone
unable to attend on August 13 can attend a hearing in Bensenville on Wednesday,August
12 at Monty's.
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Trustee Petri attended the SWANCC meeting last Wednesday with Village Manager
Raymond Rummel. Mr. Rummel was elected the Chairman of the Executive Board of the
Solid Waste Agency. The new contract for the transfer station was also signed and the
Village should be saving nearly 20% on recycling. Trustee Petri attended the Illinois
Tollway Board meeting last night. There are several projects being worked on. The
interchange on Elmhurst Road should be fully open by the end of next year. Tolls will not
be collected on the Elgin O'Hare until July 2016. All the plans and projects can be viewed
on the internet. The next meeting will be held in Elk Grove Village on September 21, 2015.
5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the June 30, 2015 Accounts Payable Warrant in the amount of
$883,274.34.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the July 14, 2015 Accounts
Payable Warrant in the amount of$2,659,428.06.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization of a request from Living Hope Church, located at 777 Meacham Road, to
waive permit fees for two (2) temporary banners in the amount of$50.
b. Authorization to award a professional service contract to Rebechini Studios, Inc. of Elk
Grove Village, IL to build four (4) LED Illuminated Residential Gateway Signs in the
amount of$26,584 from the Capital Projects Fund.
c. Authorization to award a professional service contract to Rebechini Studios, Inc. of Elk
Grove Village, IL to build four (4) LED Illuminated Business Park Gateway Signs in the
amount of$33,232.00 from the Business Leaders Forum Fund.
d. Authorization to award a professional services contract to Hampton, Lenzini and
Renwick, Inc. of Elgin, IL for civil engineering design services related to the Busse
Woods Bike Path Connections project, in an amount not to exceed $72,589 from the
Industrial/Commercial Revitalization Fund.
e. Authorization to award a purchase contract to the lowest responsive and responsible
bidder, Trans Chicago Truck Group, Inc., of Elmhurst, IL, for the replacement of three (3)
dump trucks for use by the Department of Public Works in the amount of$463,019 from
the Capital Replacement Fund.
f. Authorization of the following items related to the closing of the Fiscal Year 2015 Budget
and amendments to the adopted Fiscal Year 2016 Budget:
• Amend the Fiscal Year 2016 Budget for the carryover of bond proceeds and
outstanding encumbrances from the Fiscal Year 2015 Budget for a total amount of
$43,081,370;
• Increase Fiscal Year 2015 General Fund revenues by $1,023,218 and Fiscal Year
2015 General Fund expenditures by $1,023,218 related to the implementation of
the Electric Use Tax;
• Increase the Fiscal Year 2015 Water/Sewer Fund budget in the amount of$89,803
to cover implementation expenses related to the new enterprise resource software;
and
• Increase the Fiscal Year 2015 Emergency Management (EMA) Fund budget in the
amount of$188,168 to cover expenses and the transfer of funds to the General
Fund related to the closure of the EMA Fund.
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g. Adopt Ordinance No. 3427 entitled, "AN ORDINANCE AMENDING THE
DEFINITION OF LAUNDROMAT IN SECTION 3-13-1 OF THE ELK GROVE
VILLAGE CODE"
h. Authorization to award a professional services contract to Wills Burke Kelsey Associates,
Ltd. Of St. Charles, IL for Construction Engineering Services related to the Busse Woods
Dam Modification Project, in an amount not to exceed $194,991 from the Water/Sewer
Fund.
i. Authorization to award a professional services contract to Energenecs, Inc. of Cedarburg
WI to provide a dedicated SCADA system to control and monitor the Busse Woods Dam
and related monitoring sites, in an amount not to exceed $224,000 from the Water/Sewer
Fund.
j. Authorization to award a construction contract to the lowest responsive and responsible
bidder, Illinois Constructors Corp. of Elburn, IL for the Busse Woods Reservoir South
Dam Modifications Project in the amount of$2,736,750 from the Water/Sewer Fund.
k. Adopt Resolution No. 34-15 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL
AGREEMENT BY AND BETWEEN THE VILLAGE OF ELK GROVE VILLAGE
AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER
CHICAGO FOR DESIGN, CONSTRUCTION, OPERATION AND MAINTENANCE
OF BUSSE WOODS RESERVOIR SOUTH DAM MODIFICATIONS"
1. Adopt Resolution No. 35-15 entitled, "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 85 NORTHWEST
POINT BLVD., ELK GROVE VILLAGE, ILLINOIS"
in. Adopt Resolution No. 36-15 entitled, "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 1250 PRATT
BOULEVARD, ELK GROVE VILLAGE, ILLINOIS"
Village Manager Rummel noted that item f., bullet point two, should read fiscal year 2015
as opposed to 2014.
Village Attorney Knickerbocker noted a slight change was made to the Resolution under
item 1. Copies were distributed to the Village Board and the Village Clerk has copies
available for review.
Mayor Johnson asked if there were any questions or comments about the Consent Agenda.
There were none.
Motion to approve Consent Agenda items "a. through m."
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Mayor Johnson announced Buffalo Wild Wings will be opening on Monday, July 20, 2015.
7. REGULAR AGENDA - Motion to approve two (2) temporary signs for Buffalo Wild
Wings located at 944 Elk Grove Town Center.
Moved by Trustee Lissner Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri - No Report
9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- The Judiciary,
Planning and Zoning Committee will be meeting on August 18, 2015 at 4:30 p.m. to discuss
Ground Feeding of Wild Animals.
10. PERSONNEL COMMITTEE - Trustee Franke - No Report
Mayor Johnson expressed condolences on behalf of the community to Trustee Franke on
the passing of his wife Joan.
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11. RECYCLING &WASTE COMMITTEE - -
Trustee Feichter There were 22,040P ounds of
a er recycled at the last recycling p p y yc ng event.
12. INFORMATION COMMITTEE - Trustee Prochno - No Report
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report
14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri - Trustee Petri stated there was
a meeting last week, and two more are scheduled, one tomorrow and one on Friday with
individual business leaders. Trustee Lissner stated the individual meetings have been
helping because it gives the business owner a chance to address concerns that directly
affect their business. Josh Grodzin, Director of Business Development& Marketing has
arranged the meetings and Administrative Intern,Alan Avitia, has also been attending the
meetings. It provides a wide age range of input.
15. YOUTH COMMITTEE - Trustee Franke - The first Splash Party was held last Friday at
Rainbow Falls. There were 110 teens that participated. The next Splash Party will be held
on August 14, 2015. Trustee Franke thanked the Lioness Club, the Police Department, the
Park District and the Youth Committee members for volunteering at the event.
16. PARADE COMMITTEE - Trustee Czarnik- The Mardi Gras Parade was a great success.
The weather held out for most of the Parade. Trustee Czarnik thanked everyone that
helped with the event: The Public Works team, especially George Murtaugh, the liaison and
go to guy. They did an exceptional job on designing and building the Trustee Float. Matt
FioRito, the Police Department, and CERT members for all their help with traffic and crowd
control. Channel 6 and commentators Jim Heffern and Larry Herforth. The Parade
Committee Chairman Steve Santowski and parade starters Fred Geinosky and Ron
Piszczek, check-in ladies Ellen Peacock,Anne Feichter and Christine Kelley,judge
coordinator Marilyn Koss, reviewing stand pacer Rich Keyworth, floaters and end of parade
coordinators Jennifer Rupert and Karen Landt. Trustee Czarnik expressed a final thanks to
parade donors and Grand Marshals.
Float winners were as follows:
Best Theme - Boy Scout Troop 495
Spirit Award - Girl Scout Troop 406
Most Creative - Queen of the Rosary
Award presentations will take place at the August 18, 2015 Village.Board meeting.
The next meeting of the Parade Committee will take place on Monday, September 14, 2015
at 5:30 p.m.
17. HEALTH &COMMUNITY SERVICES - Trustee Czarnik- The next Community Blood
Drive will take place Saturday, August 1, 2015 from 8:00 a.m. to 12:00 p.m. in the lower
level of the Zettek Municipal Building.
18. LIQUOR COMMISSION - Mayor Johnson - There will be a Liquor Hearing on August 18,
2015 at 6:45 p.m.
19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is the Tree
Lighting Ceremony.
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - 38 Special is
playing tonight, next week Travis Tritt will be performing, and the final concert will feature
Christopher Cross and Air Supply.
21. AIRPORT UPDATE- this was discussed under the Mayor's Report.
22. PLAN COMMISSION - Village Manager Rummel -A public hearing was held for the
rezone of property at 2750 Touhy Avenue from 1-1 to B-3 for a Dunkin Donuts restaurant
with a drive-through facility and a variation on the required parking stalls and stacking
spaces. The Petitioners were present in the audience. Mayor Johnson commended
Assistant Village Manager Maggie Jablonski for the quality of the backup information she
provided the Village Board for review.
Peter Pacione, 9501 W. Devon Avenue, Rosemont, IL went to the podium to represent the
Petitioners. Trustee Czarnik asked where the walk-in entrance to the building is located.
Mr. Pacione stated the entrance is on the front of the building facing Elmhurst Road near
the handicapped parking space. Trustee Czarnik questioned the number of parking spaces
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and was advised there were sixteen parking stalls provided. Trustee Petri mentioned it
will be nice to see that piece of property cleaned up and looking nice. Mayor Johnson
complimented the way the outdoor seating is going to look.
Motion to direct the Village Attorney to prepare the necessary documents.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Mayor Johnson advised the Petitioner that it will be formally approved at the next Village
Board meeting. They do not have to attend the meeting. The Mayor thanked the
Petitioners for bringing their business to Elk Grove. Mayor Johnson asked the Petitioners
when they would be opening. The Petitioners stated they plan on opening in the Spring of
2016.
23. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report
24. REPORT FROM VILLAGE MANAGER- No Report
25. REPORT FROM VILLAGE CLERK- No Report
26. UNFINISHED BUSINESS - No items of Unfinished Business.
27. NEW BUSINESS - No items of New Business.
28. PUBLIC COMMENT - 5:47 p.m. - Mayor Johnson advised Mr. Machroli that it was
announced at the last Village Board meeting that there would be no public comment at this
meeting. Mayor Johnson asked the Village Board if they wanted to have Mr. Machroli
speak. The consensus was to have Mr. Machroli speak. Mayor Johnson asked Mr. Machroli
to please be quick or he could come to the August meeting if it is something that needs to
be addressed more in depth.
Mr. Machroli advised his full name is Patrick Machroli and he resides at 898 Wellington
Avenue. Mr. Machroli is on the Board at Village on the Lake. Mr. Machroli addressed a
concern about leaf blowing at Pirates Cove. Residents at Village on the Lake have
complained that the noise is very loud and it is happening every morning between 7:30
a.m. and 9:00 a.m. Mayor Johnson advised that landscape work is allowed to start at 7:00
a.m. on weekdays. The Mayor advised that the Village will notify the Park District of the
concerns.
The second concern Mr. Machroli addressed was about replacing the roof on their building.
The concern was with restrictive codes and the cost of replacing the roof. Adhering to the
code is adding approximately$150,000.00 to the cost of the roof. Currently there are two
roofs on the building which have to be removed in order to replace the roof following code
requirements. The Director of Community Development advised that it is International
Code that no more than two roofs is allowed. Mayor Johnson advised that everyone in the
Village has to abide by the International Code. Mr. Machroli asked if the Village has any
programs to help with financing. Mayor Johnson advised that the Village does not offer
financial assistance to privately owned property owners. Mr. Machroli thanked the Mayor
and Board for their time.
29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 5:53 p.m.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Judith M. Keegan.Village Clerk
Mayor Craig B.Johnson
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