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Home My WebLink AboutAGENDA - 09/08/2015 - VILLAGE BOARD AGENDA �v�GRpV E V/LL C 9 F b�fxCfPTIOVAL L��+JC AGENDA REGULAR VILLAGE BOARD MEETING September 8, 2015 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Edward Pelrine, Queen of the Rosary Church) 3.APPROVAL OF MINUTES OF August 18, 2015 4. MAYOR&BOARD OF TRUSTEES' REPORT 5.ACCOUNTS PAYABLE WARRANT: August 31, 2015 $ 943,907.12 September 8, 2015 $1,607,746.06 6. CONSENT AGENDA a. Consideration of a request from the Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, to waive FY 2015-16 business license fees in the amount of $200. (Prince of Peace United Methodist Church is seeking a waiver of FY2015-16 business license fees related to the Church's annual Pumpkin Patch. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Concur with prior authorization of a request from Queen of the Rosary located at 750 Elk Grove Boulevard, to waive fees for a temporary Class A Liquor License and a Food Caterer's License in the amount of$3,000 for the Parents Club Fall Fest on September 13, 2015. (The fee for a Class A Liquor License is $2,900 and the fee for a Food Caterer's License is $100. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.) c. Consideration to concur with prior authorization and waive the formal bidding procedures and award a professional service contract to Swallow Construction Corporation of Downers Grove, IL for emergency sanitary sewer repairs at Wellington & Chelmsford in Page 1 of 6 the amount of$39,445.60 from the Water& Sewer Fund. (On Monday, August 3, 2015, a partial collapse of a sanitary sewer at Chelmsford Lane & Wellington Avenue was discovered. Due to the depth of the sewer line a contractor with appropriate equipment was selected to perform the repair. (Swallow Construction Corporation from Downers Grove, IL was selected due to their recent work within the Village and the availability of equipment and manpower to complete the repair. (The repair included the replacement of 18 feet, 10 inches of a 10-inch diameter pipe that had failed approximately 23 feet below ground. Swallow was hired on a time & material basis to conduct the repair. (Adequate funds are available in the Water& Sewer fund, account 501-3303-481.56-08. (The Director of Public Works recommends approval.) d. Consideration to award a professional services contract to Microsystems, Inc. of Northbrook_. IT, for the conversion of historical microfiche files to electronic format in an amount not to exceed $39,686. (The Village received three (3) proposals for the microfiche conversion to digital format. (The proposal that combined the lowest price and fastest turnaround time was received from Microsystems, Inc. of Northbrook, IL in the amount of$39,686. (Adequate funds are budgeted for this purpose. (The Director of Community Development recommends approval.) e. Consideration to increase a professional services contract with Wills Burke Kelsey Associates, Ltd. of St. Charles, IL for civil engineering design services related to the Busse Woods Dam Modification Project in the amount of$60,940, for a total contract amount not to exceed $256,840 from the Water& Sewer Fund. (The contract with Wills Burke Kelsey Associates, Ltd. includes final engineering design and permitting services. (Adequate funds are available in the Water/Sewer Fund Account 501-3304-481.85-04). (The Director of Community Development recommends approval.) f. Consideration to increase a construction contract with Orange Crush, LLC for the Biesterfield Road and Gibson Drive Rehabilitation Project in the amount of$77,000, for a total contract not to exceed $1,271,000 from the Capital Projects Fund. (The Village Board at its meeting on February 10, 2015, awarded the original construction contract to Orange Crush, LLC, of Hillside, IL in the amount of$1,194,000. (Wet weather in May and June softened the clay soils after excavating the existing pavement. (The Village directed the contractor to excavate additional clay soils and construct a porous stone layer to stabilize the soft clay and remain on schedule. (The original contract did not provide sufficient quantities for the additional work required. (The additional cost for the extra work to stabilize the clay soils is $77,000, and the total contract cost is not to exceed $1,271,000. Page 2 of 6 (Adequate funds are budgeted in the Capital Projects Fund Account 301-3202-460.85-00. (This project was awarded a grant from the Illinois Department of Commerce and Economic Opportunity in the amount of$200.000. (The Director of Public Works recommends approval.) g. Consideration of the following: • to award a construction contract to Campton Construction Inc. of Elburn, IL for the 164 Lions Drive Field Restoration, in an amount not to exceed $212,371.55 from the Capital Projects Fund; and • to increase the Fiscal Year 2016 Capital Projects Fund budget in the amount of $213,100 to cover current and future expenses related to 164 Lions Drive Field Restoration. (The Village received two (2) proposals for the Field Restoration Work at 164 Lions Drive. (The lowest responsive and responsible proposal was received from Campton Construction Inc. of Elburn, IL in the amount of$212,371.55. (The Capital Projects Fund will require an increase of$213,100 for budgeting purposes. (The Director of Community Development recommends approval.) h. Consideration to award a professional service contract to the lowest responsive and responsible bidder Prime Construction, Inc. of Hampshire, IL for the 2015 (B) Residential Drainage Improvements in the amount of$215,650 from the Capital Projects Fund. (On Tuesday, August 25, 2015 the Village opened sealed bids for the 2015(6) Residential Drainage Improvement. A total of five (5) contractors obtained bid documents, with two (2) submitting bids on the project. (The lowest responsive and responsible bid was received from Prime Construction, Inc. of Hampshire, IL in the amount of$215,650. (The improvement consists of furnishing and installing 1,570 feet of 8" perforated under drain, 120 feet of 8" storm sewer and landscape restoration in residential rear yard utility easements. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) i. Consideration to award a purchase contract through the Illinois Department of Central Management Services to Cargill Incorporated Salt Division of North Olmsted, OH for the delivery of 4,200 tons of bulk rock salt at $65.71 per ton in the amount of$275,982. (The Village Board on March 24, 2015 approved ajoint purchasing requisition through the Illinois Department of Central Management Services (CMS) to procure 3,500 tons of bulk rock salt with the option to increase or decrease the order by 20 percent, or 700 tons, if necessary. (On August 15, 2015, the Village was notified by CMS that bulk rock salt had been secured for all joint purchasing participants at favorable bid prices. (The CMS contract allows for the Village to increase or decrease the Department's requested 3,500 tons of rock salt by 20 percent, or 700 tons, if necessary. (Adequate funds are available in the General Fund to purchase 4,200 tons of bulk rock salt Page 3 of 6 through the CMS contract with Cargill Incorporated. (The Director of Public Works recommends approval.) j. Consideration to award a professional service contract to the lowest responsive and responsible bidder Swallow Construction Corporation, Downers Grove, IL for the Water Main Relocation - Arthur Avenue project in the amount of$612,486 from the 2013 Go Bond Account. (On Tuesday, August 25, 2015, the Village opened sealed bids for the Water Main Relocation - Arthur Avenue project. A total of eight (8) contractors obtained contract documents, with seven (7) submitting bids on the project. (The lowest responsive and responsible bidder was Swallow Construction Corporation of Downers Grove, IL in the amount of$612,486. (Adequate funds are budgeted and available in the 2013 Go Bond Account. (The Director of Public Works recommends approval.) k. Consideration of the following: • to award a professional services contract to Civiltech Engineering of Itasca, IL for Preliminary Engineering for the Brickvale Drive Culvert Improvement over Willow Creek in the amount of$79,440.79 from the 2013 Go Bond Account; and • to adopt Resolution No. 41-15 authorizing the Mayor to execute a Joint Agreement between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village and appropriate funds for preliminary engineering for the Brickvale Drive Culvert Improvement over Willow Creek. (The Village has secured funding in the amount of$63,552 through the Surface Transportation Bridge Program (STR-BR) for preliminary engineering for replacement of the culvert located at Brickvale Avenue. (A Joint Agreement for preliminary engineering (Project Development Report) for the Brickvale Drive Culvert Improvement over Willow Creek needs to be executed by and between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village. (A proposal for the report was obtained from Civiltech Engineering, Inc. in the amount of$79,440.79. (A Resolution appropriating one hundred percent(100%) of the cost must be adopted by the Village as a function of the execution of the Joint Agreement. (Adequate funds for this project are available in the 2013 Go Bond Account. (The Mayor must execute the Joint Agreement after the passage of the Resolution. (The Director of Public Works recommends approval.) 1. Consideration to adopt Ordinance No. 3432 amending Title 3, Chapter 3, Section 3-3-7 Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the Number of Class "H" Liquor Licenses. (True World Foods Chicago LLC) (This Ordinance increases the Class "H" Liquor Licenses from two (2) to three (3).) 7. REGULAR AGENDA a: Consideration to approve a sign variation for Living Hope Church located at 777 Page 4 of 6 Meacham Road. (Variations are necessary to allow a twelve feet seven inch (127') tall monument sign with a width of eleven feet(1 1') and a total sign area of one hundred fifty-eight(158) square feet. (The proposed monument sign will replace an existing free standing sign located along Meacham Road. (The Director of Community Development recommends approval.) 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Ground Feeding of Wild Animals 10. PERSONNEL COMMITTEE -Trustee Franke 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter 12.INFORMATION COMMITTEE -Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri 14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri a. Railroad Crossings b. Update Zoning Regulations 15.YOUTH COMMITTEE - Trustee Franke 16.PARADE COMMITTEE -Trustee Czarnik 17. HEALTH &COMMUNITY SERVICES -Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson y 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21.AIRPORT UPDATE Page 5 of 6 22. PLAN COMMISSION-Village Manager Rummel 23. ZONING BOARD OF APPEALS -Village Manager Rummel 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26.UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring . auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6 RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LOCAL PUBLIC AGENCY AGREEMENT FOR FEDERAL PARTICIPATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached document marked: LOCAL PUBLIC AGENCY AGREEMENT FOR FEDERAL PARTICIPATION a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2015. APPROVED this day of 2015. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk AgreemenUDOTBrickvaleDrizc ORDINANCE NO. AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "H" LIQUOR LICENSES (TRUE WORLD FOODS CHICAGO LLC) NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and Dul'age, Illinois, as follows: Section 1: That Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village, as it pertains to Class "A" Liquor Licenses be amended as follows: Class "H" Liquor Licenses be increased from two (2) to three (3) Section 2: The Village Clerk is hereby authorized to publish this Ordinance in pamphlet form. Section 3: That this Ordinance shall be in full force.and effect from and after its passage, approval and publication according to law. VOTE: AYES: NAYS: ABSENT: PASSED this day of 2015. APPROVED this day of 2015. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Judith M. Keegan, Village Clerk PUBLISHED this day of 2015 in pamphlet form. Liquorlicaucu:c!rnsei 1_�i 1