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HomeMy WebLinkAboutVILLAGE BOARD - 01/08/2019 - Village Board MinutesMINUTES REGULAR VILLAGE BOARD MEETING January 8, 2019 1. CALL TO ORDER - 7:19 P.M. PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, and Christine K. Prochno ABSENT: None A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE INVOCATION - Pastor Mike Gates, Living Hope Church Elk Grove Cares Program - Mayor thanked Pastor Gates for supporting the Elk Grove Cares Program and provided an update. 3. APPROVAL OF MINUTES OF DECEMBER 11, 2018 - Motion to approve the Minutes of the Regular Village Board Meeting held on December 11, 2018 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR AND BOARD OF TRUSTEES' REPORT Mayor Johnson - Attended the following meetings: • December 13 - Finance Tollway Meeting; • December 13 - 2018 Luminary Leaders Event at The Enclave; Enclave Luminary Leaders Event - Local leaders in the community were honored for their accomplishments at an event at The Enclave on December 13. The Mayor and Board of Trustees received the distinguished award as "Luminary Leaders of the Year". Fire Chief Rich Mikel was recognized as Fire Chief of the Year for 2018 along with several officials from the school district. Gas Leak - Public Works crews were called to fix a water main that was leaking and discovered tree roots from a nearby Sycamore tree wrapped around utility lines. During the attempt to clear the area, a gas line was cut and the Fire, Police and Public Works Departments did a phenomenal job clearing the area. They were able to resolve the problem quickly while keeping the area safe with no reported injuries. Shooting Incident - The Village is grateful that the Postal Worker is recovering well from his injuries. Mayor Johnson commended the residents that assisted to call 9-1-1 and helped to save the young man's life by providing blankets and shelter until the paramedics arrived. It was impressive to see our Police and Fire Departments respond so quickly and view the coordinated efforts between the Village and the Federal Postal Police. The Village was complimented on the technology, resources made available and the natural ability of the officers to handle a crime of this nature. Within 20 hours the shooter was identified and witnesses were lined up. Social media was widely used and the safety of the community was always paramount. The Village understands the frustrations at times but there are certain limitations that need to be followed for the safety of everyone. The Mayor thanked the Departments for doing a phenomenal job during the recent emergency events during the holidays. Roundabout - There was a comment on Facebook about Elk Grove getting a Roundabout because the intersection at Elk Grove Boulevard and Tonne is one of the most dangerous intersections in the Village. Mayor Johnson looked at the data and that intersection is far from being the most dangerous. There are almost 1,000,000 cars a year using Tonne Road and it averages less than 9 accidents a year. Our tenth busiest intersection averages 27 accidents a year. Roundabouts do not work everywhere and an engineer needs to make that determination if they are needed. It is not recommended to believe Page 1 of 5 everything you read on Facebook. Manufacturing Expo Presentation - This was the sixth year of the Manufacturing Expo when we developed the Makers Wanted logo for the Business Park. Mayor Johnson and Josh Grodzin, Director of Business Development, presented awards to two former Elk Grove High School students that were part of a team at the 2018 Skills USA State Championship that won the Automated Manufacturing Technology competition. Jonathan Faughn and Maram Safi were unable to attend the Expo to receive their awards. The other team member, Kacper Migacz, received his award at the Expo. Makers Wanted Bahamas Bowl Update - Mayor provided an update and thanked the Village Board, staff and the community for supporting the sponsorship of the bowl game. Thank you to Real Time Sports for assisting with the viewing party that had a great turnout on game day. It was impressive to see the Elk Grove logos and where they were located on the field. ESPN was phenomenal working with the Village, the teams and everyone involved really wanted to make this a special event. There were many newspapers covering this event with some calling Elk Grove Village marketing geniuses. The goal throughout this whole process was to get our name out throughout the world in a positive, pro -business way and we succeeded. The Makers Wanted website was averaging approximately 1,000 hits a month in August with gradual increases through November. In the first 23 days of December we topped off at 20,000 hits so the word definitely was getting out. We have been contacted from businesses in Houston, Texas, New York City, and Chicago through the Makers Wanted website. The Bahamas Bowl contract allows us to repeat for the same price next year but the decision must be made before March 1st. Forefront, Red Caffeine, and ESPN are working up the numbers for us and the plan is to make a presentation to the board at the February 12th meeting. The board will then discuss and an announcement will be made by the end of February. Trustee Reports Trustee Franke - No report. Trustee Lissner - Attended the Luminary Leaders event at Enclave on December 13th with most of the Trustees. On December 27th attended a ribbon cutting at the 7-Eleven located at 1699 Landmeier Road with Trustees Prochno and Czarnik. Trustee Petri - Attended the Solid Waste Agency of Northern Cook County Executive Session and Regular Meeting along with the Northwest Municipal Conference Meeting at Oakton Community College on December 12th. Trustee Czarnik - Attended the Enclave Luminary Leaders event and the 7-Eleven ribbon cutting as mentioned but also had the honor of celebrating the 100th birthday of Adeline Budzisz on December 14th at Alexian Village. Trustee Feichter - Attended the Community Character Coalition meeting and the Toys For Tots collection drive was a tremendous success. The next family event is the Carnival of Exceptional Character scheduled on February 23 at 5:00 p.m. at the Park District Pavilion. Trustee Prochno - The Winter Farmers Market is at the Christus Victor Lutheran Church across from the movie theater on the 1st and 3rd Saturday of every month through April 1st. The hours are from 8:00 a.m. to 1:00 p.m. offering a variety of vendors. The Sister City group is sponsoring their 3rd tourism trip to Italy from June 8 through June 21 traveling to Sicily, Italy and Reggio Calabria. There will be an organization meeting on Wednesday, January 16, at 7:00 p.m. in Room E. This is a first class trip that includes hotel accommodations, buses, and all of the meals. For more information, you can attend the informational meeting or call 847-734-9800. Special mention to wish Paul Petzold a Happy Birthday. S. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the December 31, 2018 Accounts Payable Warrant in the amount of $10,777,273.03. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the January 8, 2019 Accounts Payable Warrant in the amount of $852,516.27. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization to increase the contract with Davis Tree Care and Landscape Inc. of Forest Park, IL for the Parkway Tree Maintenance Program in a total amount of $35,000 for a total contract amount not to exceed $146,856. Page 2 of 5 b. Authorization to adopt a professional service contract to Burns & McDonnell Engineering Company Inc. of Downers Grove, IL for construction engineering services for the rehabilitation of Pump Station 2 and Pump Station 6 in the amount of $60,500 from the Water & Sewer Fund. C. Authorization to award a professional service contract to the lowest responsive and responsible bidder AMS Mechanical Systems, Inc. of Woodridge, IL for the Busse & Greenleaf Pump Stations Rehabilitation Project in the amount of $1,055,250 from the Water & Sewer Fund. d. Authorization to award a professional service contract to the most responsive and responsible bidder Valor Technologies, Inc. of Bolingbrook, IL for the pre -demolition asbestos and universal waste/hazardous building components abatement of the former Elk Grove Motel property located at 1600 Oakton Avenue in the amount of $46,300 from the Busse -Elmhurst TIF District. e. Authorization to adopt Ordinance No. 3581 entitled, "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO YAMAZEN, INC. TO PERMIT WAREHOUSING, DISTRIBUTION AND LIGHT ASSEMBLY IN THE OFFICE PARK CONDITIONAL USE DISTRICT AND ALSO GRANTING A VARIATION OF THE 40% MAXIMUM FLOOR AREA USE FOR WAREHOUSING TO PERMIT WAREHOUSING USE OF 45.31 % FOR PROPERTY LOCATED AT I I I NORTHWEST POINT BOULEVARD, ELK GROVE VILLAGE." f. Authorization to adopt Resolution No. 1-19 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT LOT 1 IN THE METROPOLITAN -NORTHWEST SUBDIVISION IN THE PARK AT NORTHWEST POINT (YAMAZEN INC.)." g. Authorization to adopt Ordinance No. 3582 entitled, "AN ORDINANCE DECLARING THE NECESSITY AND CONVENIENCE OF THE CONVEYANCE OF CERTAIN PROPERTY LOCATED AT 600 LANDMEIER ROAD IN ELK GROVE VILLAGE FROM THE ELK GROVE PARK DISTRICT TO THE VILLAGE OF ELK GROVE VILLAGE (VILLAGE PUBLIC WORKS FACILITY)." Consent Agenda items h., i., and j. were moved to Regular Agenda. Motion to approve Consent Agenda items a. through g. Moved by Trustee Czarnik Seconded by Trustee Franke VOICE VOTE MOTION CARRIED 7. REGULAR AGENDA h. Authorization to adopt Ordinance No. 3583 entitled, "AN ORDINANCE DECLARING INEFFECTIVE THE VILLAGE OF ELK GROVE VILLAGE'S PRIOR ANNEXATION OF CERTAIN PROPERTY PURSUANT TO ORDINANCE NO. 3560 (METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO PROPERTY)." Motion to adopt Ordinance 3583 entitled, "AN ORDINANCE DECLARING INEFFECTIVE THE VILLAGE OF ELK GROVE VILLAGE'S PRIOR ANNEXATION OF CERTAIN PROPERTY PURSUANT TO ORDINANCE NO.3560 (METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO PROPERTY)". Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED i. Authorization to adopt Ordinance No. 3584 entitled, "AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE AND TO ZONE SAID PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ZONING ORDINANCE (METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO PROPERTY)." Motion to adopt Ordinance 3584 entitled, "AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE AND TO ZONE SAID PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ZONING ORDINANCE (METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO PROPERTY)". Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Page 3 of 5 j. Authorization to adopt Ordinance No. 3585 entitled, "AN ORDINANCE REPEALING ORDINANCE NO. 3566 ENTITLED "AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE AND REZONING SAME IN ACCORDANCE WITH THE VILLAGE'S COMPREHENSIVE PLAN AND ZONING MAP." Motion to adopt Ordinance 3585 entitled, "AN ORDINANCE REPEALING ORDINANCE NO.3566 ENTITLED "AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE AND REZONING SAME IN ACCORDANCE WITH THE VILLAGE'S COMPREHENSIVE PLAN AND ZONING MAP." Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Petri, Prochno, Czarnik, Feichter, Franke, Lissner NAYS: None MOTION CARRIED 8. PLAN COMMISSION - Village Manager Rummel - There are no items for discussion this evening. 9. ZONING BOARD OF APPEALS - Village Manager Rummel - ZBA Docket 18-9 - A Public Hearing for variations of the Elk Grove Zoning Ordinance No. 2410 as it pertains to setbacks and floor area ratio in residential zoning districts for property located at 900 W. Glenn Trail. Link School on Biesterfield Road and West Glenn Trail is looking to put on an addition to add a 150-student classroom space that requires two zoning variations. One variation is to allow the floor area ratio from .40 to .48 and the other variation is to allow the construction 9'-10" into the rear yard setback. The Zoning Board of Appeals had a hearing and issued a finding of fact with a unanimous recommendation to grant the variations. The petitioner was present for questions. Motion to direct the Village Attorney to prepare the necessary documents for the zoning variations for property located at 900 W. Glenn Trail. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED It was noted that the petitioner does not need to be present at the next meeting for the final approval. 10. YOUTH COMMITTEE - Trustee Franke - Thank you to Kim Laper from the Elk Grove Park District who is moving to another park district facility. Kim has been a contact for the Youth Committee to assist with arranging the Summer Splash Parties, Bon Fires, and Teen Dances. She will be missed and we wish her the best in her new job. The 2019 Youth Scholarship Applications will be sent to the high schools soon. This year there are three additional $1,000 scholarships for a total of seven (7) $1,000 scholarships awarded in conjunction with the Park District Foundation. This was made possible through the fundraiser efforts coordinated by Mikerphone Brewery. Applications will be available at the schools and also on the Park District and Village websites. The deadline will be in May. 11. BUSINESS LEADERS FORUM - Trustee Lissner - There have been close to fifty Ambassador visits scheduled and the next two visits are on January 16 at Balanstar, located at 170 S. Lively Boulevard, which is an automated balancing systems manufacturer and industrial balancing services provider; and Prag International, located at 1125 Howard Street, specializing in the Miscellaneous Food Stores industry. On Wednesday, January 23, Enclave will have their Wednesday Conversation segment featuring guest speaker Rocky Clancy, former Executive with JD Power and Company, entitled Metrics with Meaning Beyond Measurement. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - No Report. 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - The 2018 Christmas Adopt A Family Program was a huge success. The next Community Blood Drive is Saturday, January 12, in the lower level meeting rooms from 8:00 a.m. to Noon. 14. INFORMATION COMMITTEE - Trustee Lissner - There will be a Plan Commission Hearing on January 14 where the petitioner is seeking to create two out lots at 600 Meacham which is the location at Home Depot. Trustee Franke - There are only three openings left for the 2019 Citizens Police Academy. If you are interested in attending, please contact Officer Dave Johnson through the Village website at elkgrove.org and send an email or to obtain an application. The Academy is on Wednesday nights from 6:30 p.m. to 8:30 p.m. and runs for eight weeks. This is a great opportunity to learn about the operations of the Police Department. 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - The Daily Herald had a very informative Page 4 of 5 Editorial on recycling mentioning the proper way to dispose of waste products to ensure that the recycling items are not contaminated. The Village is recycling any unwanted or unused Christmas lights in the Community Development Department. The next Recycling Meeting will be on January 18 at 11:00 a.m. 16. PARADE COMMITTEE - Trustee Czarnik - The first Parade meeting for 2019 was yesterday. Save the Date notices were sent out previously and the applications will go out at the end of this month. The next Parade Meeting will be on April 1 at 5:30 p.m. in Room E of the Zettek Municipal Building. The Parade will be Saturday, September 21, in conjunction with the Elk Grove Oktoberfest. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No Report. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - The Capital Improvements Committee and staff met on December 17 to review the proposed street maintenance program which includes the resurfacing of 9 miles of streets and the rehabilitation of curb, sidewalks, and ADA compliant curb ramps. The 2019 MFT program has an estimated cost of $1,491,105. The Village has also reserved $160,000 of MFT for roadway patching and concrete work. The Business Park program has an estimated cost of $827,948 and will be funded utilizing funds from the Elk Grove Village 2025 and Business Leaders Forum. Street resurfacing will be utilizing funds from these accounts. Street rejuvenation was also discussed and is included as part of the overall street maintenance program. The Committee approved the 2019 MFT Street Maintenance Program and is requesting Village Board approval. Motion to adopt the MFT Program. Moved by Trustee Czarnik Seconded by Trustee Petri AYES: Trustees Prochno, Czarnik, Feichter, Franke, Lissner, Petri NAYS: None MOTION CARRIED 20. AIRPORT UPDATE - Mayor Johnson - No Report. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - ➢ July 4 - Melissa Etheridge (Rotary Green) ➢ July 9 - Boz Scaggs (Town Center) ➢ July 16 - The Commodores (Town Center) ➢ July 23 - Wynona and The Big Noise (Town Center) July 30 - Night Ranger (Town Center) 22. SPECIAL EVENTS - Mayor Johnson - The next Special Event will be Memorial Day. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER - No Report. 25. REPORT FROM VILLAGE CLERK - Early Voting will be at the Village Hall for the Consolidated Election in April. The hours will be posted on the website in mid -January. 26. UNFINISHED BUSINESS - No Report. 27. NEW BUSINESS - There will be an Open House from 10:00 a.m. to 2:00 p.m. on Saturday, January 12, at the new James Paul Petri Public Works Facility on Devon Avenue. A ribbon cutting will take place at 10:00 a.m. followed by tours of the new facility. 28. PUBLIC COMMENT - 8:25 P.M. - There were no items for public comment. 29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:28 p.m. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Czarnik, Feichter, Franke, Lissner, Petri, Prochno NAYS: None. MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 5 of 5