HomeMy WebLinkAboutAGENDA - 01/22/2019 - Village Board Agenda / AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
January 22, 2019
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR LEANDRO NOGUEiRA, ELK GROVE BAPTIST CHURCH)
3. APPROVAL OF MINUTES OF JANUARY 8, 2019
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: JANUARY 22, 2019 $4,852,347.32
6. CONSENT AGENDA
a. Consideration of a request from Elk Grove Park District to waive 2019 Alarm License
Fees in the amount of $175.
(Consideration of a request from Elk Grove Park District to waive 2019 Alarm License
Fees in the amount of $175.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from the Community Consolidated School District 59, located
at 1001 Leicester Road, to waive FY 2018/19 vehicle sticker fees in the amount of $1,325.
(The Community Consolidated School District 59 is seeking a waiver of FY 2018/19
vehicle sticker fees for 2 passenger vehicles ($50), 6 Class-B trucks ($300), and 13 Class-
D/F trucks ($975) for a total waiver of $1,325.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
c. Consideration to award a professional services contract to Tyler Technologies of
Yarmouth, ME for support and maintenance of our business software applications in the
amount of $57,632.59.
(The Village originally purchased the Munis ERP software suite from Tyler Technologies
Pagel of 6
in February 2015.
(The first ten years of our software support and maintenance costs are defined in the
agreement negotiated with Tyler at the time of our original purchase.
(This request will provide funding to cover these services the period from February 13,
2019 to February 12, 2020, and represents a 3% price increase over the current year cost.
(Funds are available in the General Fund account to cover this expense.
(The Director of Information Technology recommends approval.)
d. Consideration to concur with prior Village Board authorization to award a construction
contract to Tower Works, Inc., of Maple Park, IL for the construction of a communications
monopole at Fire Station #8 in the amount of $74,900 from the Capital Projects Fund.
(The height of the new Fire Station 8 is not sufficient for transmitting the signal needed for
the communications network connection to Village Hall.
(MTI is the Village's construction manager for the Fire Station #8.
(MTI solicited bids for the construction of a communications monopole on the site to
accommodate the height requirements for network connectivity.
(The short timeline required immediate approval to begin design, engineering &
fabrication of the monopole.
(Adequate funds are available in the Capital Projects Fund.
(The Fire Chief recommends approval.)
e. Consideration to adopt Resolution No. 2-19 authorizing the Maintenance of Streets and
Highways by a Municipality under the Illinois Highway Code and appropriating $933,100
from the Motor Fuel Tax Funds (MFT) for the 2019 Street Maintenance Program.
(The Capital Improvements Committee approved staff recommendations for the 2019 MFT
Street Maintenance Program.
(Approval of the Resolution appropriating Motor Fuel Tax (MFT) funds in the amount of
$933,100 to be utilized for the 2019 MFT Street Maintenance Program.
(Upon concurrence by the Board, staff will prepare bid documents and advertise for
bids the 2019 MFT Street Maintenance Program in February.
(The Director of Public Works recommends approval.)
f. Consideration to adopt Resolution No. 3-19 (attached) authorizing the Mayor to execute an
agreement to continue participation in the Northern Illinois Municipal Electric Cooperative
(NIMEC) and authorizing the Village Manager to approve a contract with the lowest cost
electricity provider.
(The Village has used the Northern Illinois Municipal Electric Cooperative (NIMEC)
since2008 to jointly purchase electricity from a third -party vendor in response to the
deregulation of this industry in the State of Illinois.
(NIMEC is preparing to seek competitive pricing in February or March 2019 for electrical
purchase at these locations.
(Similar to previous years, the Village is required to accept the market -price bid by the end
of the business day.
(The Director of Public Works Recommends Approval.)
g. Consideration to adopt Resolution No. 4-19 authorizing Release/Retention of Executive
Page 2 of 6
Session minutes of the Village of Elk Grove Village from January 2017 through June
2017.
(As required by the Illinois Open Meetings Act, the Village has kept written minutes of all
Executive Sessions.
(This Resolution allows the release of minutes from January 2017 through June 2017.
(The Village Clerk recommends approval.)
h. Consideration to adopt Resolution No. 5-19 (attached) authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 700 Touhy Ave.
(The Law Offices of Sarnoff & Baccash, on behalf of Kitamura Machinery of USA Inc.
(Applicant) is seeking a Cook County Class 613 property tax exemption for 700 Touhy
Ave.
(Kitamura intends to purchase the property and occupy it for their United States
Headquarters.
(Kitamura will use the building for additional purposes including assembly, warehousing,
and distribution of CNC machines and related parts to their US, Mexico, Canadian, and
European dealer network. They will also be providing research and development assistance
to Kitamura Japan.
(Kitamura currently operates out of a 10,000 square foot building in Wheeling, Illinois.
Kitamura will be moving its entire operation to Elk Grove including eighteen full time
staff with an additional thirteen full time jobs created upon relocation.
(Kitamura plans to spend approximately $600,000 to $900,000 to rehabilitate the building
including a new showroom, a training room, resurface the parking lot, refinish the exterior
walls, upgrade the electrical service, and refurbish the warehouse and office space. The
subject property consist of an approximately 39,545 square foot building.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for less twenty-four (24) months with a purchase
for value, special circumstances, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
i. Consideration to adopt Resolution No. 6-19 (attached) authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Page 3 of 6
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 1825 Estes Ave.
(The Law Offices of Liston & Tsantilis, on behalf of their client 1825 Estes LLC,
(Applicant) is seeking a Cook County Class 6B property tax exemption for property located
at 1825 Estes Avenue.
(The Applicant intends to purchase the building and utilize it for their operations of
warehousing and distribution under the name KEMCO.
(KEMCO is a current Elk Grove based family owned company that employs over eighty
people. KEMCO specializes in transporting of trade show displays and has been in business
since 1981. KEMCO intends to hire an additional thirty to fifty employees over the next
five years and will spend approximately $460,000 to rehabilitate the building including
facade, landscaping and signage improvements. They will also reconstruct the parking lot
and docks while adding detention to the site which currently it does not have.
(The exiting site contains a 19,200 square foot building that has been vacant since 2018.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
occupation of a vacant building with a purchase value, vacancy for more than two years
with significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.(The
Director of Business Development and Marketing recommends issuing a Letter of Receipt.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 19-1 - Public Hearing to consider the petition of CLK Management Corp. for a
resubdivision from one (1) lot to four (4) lots for the purpose of constructing two retail
outlots with associated parking and variations from parking regulations associated with the
existing site plan for shopping center located at 600 Meacham Road. (PH 01-14-19)
b. PC Docket 19-2 - Public Hearing to consider the petition of Commonwealth Edison
Company for an annexation into Elk Grove Village, a rezoning classification of 1-1 and a
special use permit to construct an Electric Transmission Substation at property located at
1500 and 1510 Midway Court in unincorporated Cook County. (PH 01-14-19)
c. A Public Hearing for the petition submitted by The Gerber Group, Inc. for a special use
permit to operate an automotive repair center in an I-2 Industrial Zoning District for
property located at 2450 S. Elmhurst Road. (PH 01-28-19)
d. A Public Hearing for the petition submitted by CN Group 228, LLC for Rezoning from R-
1 to B-3 for the operation of an Automotive Dealer at 228 E. Devon Avenue. (Public
Hearing to be scheduled.)
Page 4 of 6
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 18-8 - A Public Hearing for variations of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to detached accessory structures in residential zoning districts for
property located at 932 Victoria Lane. (Continued - Date to be scheduled.)
b. ZBA Docket 19-1 - A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to permitted locations for fences in industrial zoning districts for
property located at 106 Garlisch Drive. (PH - 01-24-19)
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Petri
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
Page 5 of 6
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for
variations from the provisions of the Elk Grove Zoning Ordinance 2410 as it pertains to
setbacks and floor area ratio in residential zoning districts for property located at 900 W.
Glenn Trail.
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
Page 6 of 6
ADDENDUM
REGULAR VILLAGE BOARD MEETING
January 22, 2019
7:00 PM
1. CONSENT AGENDA
j. Consideration to award a purchase contract through the Suburban Purchasing Cooperative
(SPC) Joint Purchasing Contract to Sutton Ford of Matteson, IL for the purchase of one (1)
Ford F59 Chassis with Utilimaster body in the amount of $140,000 from the Water/Sewer
Fund.
(In the FYI budget funds have been allocated to replace unit 812, a 2001 Chevrolet
Workhorse stepvan, due to excessive age and engine hours.
(The current model year Ford F-59 chassis with Utilimaster body is available through the
Suburban Purchasing Cooperative (SPC) contract with Sutton Ford of Matteson, IL.
(Interior outfitting for the needs of the activity are also included.
(Adequate funds are available in the Water Fund.
(The Director of Public Works recommends approval.)
k. Consideration to adopt. Ordinance No. 3586 granting; a variation of Section 3-7:13 (1) of the
Zoning Ordinance pertaining to structures in the rear yard setback area and a variation of
Section 7-1 of the Zoning Ordinance pertaining to the floor area ratio requirement in a
]residential Zoned District to School District 54 to permit the construction of an addition
which would encroach approximately nine feet, ten inches (9'-10") into the required rear
yard setback area and permit a floor area ratio of 0.48% on property located at 900 West
Glenn Trail, Elk Grove Village (Link School).
(This item was discussed at the January 8, 2019 Village Board Meeting and currently
appears under Unfinished Business.)
Consideration to adopt Resolution No.7-19 adopting the Official Zoning Map of the
Village of Elk Grove Village as of December 31, 2018.
(The Resolution adopts the map as the Official Zoning Map of the Village of Elk (.trove
Village as of December 31, 2018 and wil I be placed on file in the Office of the Village
Clerk.)
in. Consideration to adopt Resolution No. 8-19 (attached) authorizing Village Officials to
sign a work permit from the Department of Transportation of the State of Illinois on behalf
Pagel of 2
of the Village of Elk Grove Village.
(The State of Illinois requires that any person, firm or corporation desiring to do work on
State maintained rights -of -way must first obtain a written permit from the Illinois
Department of Transportation and a surety bond is required with each permit.
(The State will accept a resolution in lieu of a surety bond from municipalities.
(This resolution should be enacted for a period of two years.
(The Village is still required to obtain permits for the emergency work and repairs we
perform and to restore the Right -of -Way to State specifications.
(The Director of Public Works recommends approval.)
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
Page 2 of 2